2008 04 28

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

April 28, 2008

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Lewark-Wood.

INVOCATION: Commissioner Tucker

PLEDGE OF ALLEGIANCE: Commissioner Fowler.

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AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Fowler to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $77,192.82 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of April 21, 2008 as presented by the County Clerk. The motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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BILL BATESON – COUNTY-WIDE COMPREHENSIVE PLAN:

Mr. Bill Bateson, Bateson Roofing Co., met with the Board to request the county adopt a County-wide Comprehensive Plan. He present a copy of the Parsons, Kansas plan and a portion of the city of Independence Plan.

Mr. Bateson was advised the county presently has a plan and it was to be updated in 2007 but the flood expense required the plan update to be delayed. He was unaware the county has a plan in force and was directed to the Planning and Zoning Department for more information.

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HARLEY SCHLOTTERBECK AND LAVERNE STRECKER – FEDERAL COMPLIANCE OFFICER and HARLEY SCHLOTTERBECK – AUDIT ENGAGEMENT LETTER FOR 2007 AUDIT:

Mr. Harley Schlotterbeck and Mr. Laverne Strecker met with the Board with information on the Federal Compliance Officer’s duties and Mr. Strecker presented forms to be used for tracking and monitoring the Federal Grants. Quarterly reports will be made to the Board by Mr. Strecker. The County Clerk will provide Mr. Strecker with a list of Federal Grants now in force.

Mr. Schlotterbeck presented an Audit Engagement Letter to the Board for their approval for the 2007 audit to be conducted in 2008 at a cost of $17,500.00. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to sign the Audit Engagement Letter with Schlotterbeck and Burns, LLC for the audit year 2007 to be conducted in 2008 in the amount of $17,500.00. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-67

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DENNIS PRUITT AND JIM KELLY – APPOINTMENTS TO MCEDA BOARD:

Upon recommendation of Mr. Pruitt and Mr. Kelly, the following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to appoint Rob Gill and Jim Kelly to the Montgomery County Economic Development Authority Board (MCEDA). Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-68

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EXECUTIVE SESSION – COUNTY CLERK – NON-ELECTED PERSONNEL:

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:52 AM to return at 10:02 AM with the County Clerk and Ken Collins present, to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

Returned to session at 10:02 AM with no action taken and no decisions made.

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PUBLIC WORKS:

Mr. Robert Bever presented the weekly written report. The following items were discussed:

Bid Opening for Flood Debris Pickup –

Bids were as follows:

Chris Gillman Dozer Service, Cherryvale, KS $16,350.00

Muller Construction, Coffeyville, KS $14,650.00

Bids will be reviewed by Mr. Bever.

Major Bridge Replacement Status –
A request for re-averaging of sewer charge due to the city of Independence using an average on her account in January and February. The following action was taken:

ACTION: A motion was made by Commissioner Fowler to approve the recommendation of the Public Works Coordinator to adjust the Sewer District No. 2 bill for Karrie Hallett due to the City of Independence using an average on her account in January and February, 2008. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-69

Requested Shared Leave for 230 hours between employees in the Public Works Department. The following action was taken:

ACTION: A motion was made by Commissioner Fowler to approve the request for shared leave in the amount of 230 hours between employees of the Public Works Department. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-70

Discussed a request by Dale Springer for replacement of the low water bridge which was taken out in 2000, to be replaced on CR 600 Mile 12. The Board agreed it would need a cost analysis before a decision is made.
Advised the Board he is still looking for a water truck.

Mr. Bever returned to the Board with the recommendation the low bid be accepted for the flood debris pickup from Muller Construction in the amount of $14,650 to be completed in 30 to 45 work days. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the recommendation of the Public Works Coordinator and accept the low bid of $14,650.00 from Muller Construction, Coffeyville, Kansas for Flood Debris Pickup to be completed in 30 to 45 working days. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-71

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SHERIFF:

Sheriff Stan Veach met with the Board and reported on a meth lab in Sycamore and Elk City vandalism with some of the vandals being apprehended.

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OTHER COUNTY BUSINESS:

Reappointments –

ACTION: A motion was made by Commissioner Tucker to reappoint the following department supervisors with Ken Collins included for the Computer Department:

Montgomery County Public Works Robert Bever

Montgomery County Rural Fire Wilbur Schwatken III

Montgomery County Health Ruth Bardwell

Montgomery County Environmental Health

/Planning Scott Barnhart

Montgomery County Emergency Preparedness Jim Miller

Montgomery County Human Resources Liz Schwatken

Montgomery County Computer Department Ken Collins

Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-72

Acknowledged Letter from Kansas Housing.
Acknowledged thank you note from Independence After Prom.
Jim Miller, Emergency Preparedness Director, presented the Montgomery County Weather Event Procedure.

Resolution for funds to be moved from Unified Court to Computer Department Quarterly:

ACTION: A motion was made by Commissioner Lewark-Wood to approve and authorize the County Clerk, for the balance of fiscal year 2008, to transfer, by Journal Entries, the amount of $ 2,500.00 quarterly from the Unified Court 2008 Budget to the Computer Department, for Personnel Services Technical Support. The transfer of funds from Unified Court Budget is with the written approval of Judge Russell Canaday, Chief Judge, 14^th Judicial District.

Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler - Yes

RES. NO. 08-73

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ADJOURNMENT: 11:10 AM

ACTION: Motion by Commissioner Fowler, seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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BILLIE LEWARK-WOOD, Chairman

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GENE TUCKER, Member

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TONY FOWLER, Member

ATTEST:

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County Clerk

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