BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

February 25, 2008

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Lewark-Wood.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

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AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Fowler to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Fowler to approve invoices in the amount of $17,371.39, $171,575.72 and $95,634.25 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Fowler to approve the minutes of February 14, 2008 as presented by the County Clerk. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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NEWKIRK, DENNIS AND BUCKLES – INSURANCE REFUND:

Doug Buckles of Newkirk, Dennis and Buckles, presented the Board with an insurance refund check in the amount of $26,201.00; $9,165.00 for Liability refund and $17,036.00 for Workmen’s Comp refund. Refund is based on payroll and expenditures for the previous year.

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MONTGOMERY COUNTY EXTENSION COUNCIL – EATING HEALTHY:

Julie Voelker, Barbara Ames, Jeanette Luthi and Yolanda Mendoza presented information on nutrition and healthy eating. Ms. Mendoza was introduced as the new employee for nutrition training and her salary is being paid by the State at no cost to the county. Informational brochures were presented on the program.

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at the request of Commissioner Tucker, at 9:11 AM to return at 9:16 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

Returned to session at 9:16 AM with no action taken and no decisions made.

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COUNTY APPRAISER’S OFFICE AND HUMAN RESOURCES – EXECUTIVE SESSION:

Kathy Craig, Jim Shontz of the Appraiser’s office and Liz Schwatken, Human Resources Director, met with the Board for an executive session.

ACTION: A motion was made by Commissioner Fowler to recess to Executive Session at 9:30 AM to return at 9:45 AM with Jim Shontz, Kathy Craig and Liz Schwatken present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

Returned to session at 9:43 AM with no action taken and no decisions made.

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MONTGOMERY COUNTY RURAL FIRE – DISPATCHING 911 CALLS:

Wilbur Schwatken, Montgomery County Rural Fire Director, and MCRF members Marty Smith, Andy Richman and Richard Catron met with the Board to discuss the letter received from Jim Miller, Emergency Preparedness Manager and the letter in response to the Board of County Commissioners from MCRF.

The letter from MCRF to the Board of County Commissioner expressed their concern in being dispatched by the Sheriff’s Department instead of Independence Police Department. Mr. Smith asked if any dispatchers have to be certified. No one could answer the question as to certifications. Mr. Miller stated if the dispatching is not moved to the Sheriff’s Department it will affect the grants if not in compliance with NEMS.

The Board decided to leave as is at this time but keep working on the central dispatch system for the county.

Mr. Schwatken told the Board the storm siren at Tyro is not working but he feels it should be repaired and serviced by Tyro City as it is not used by the Rural Fire Department. The Board agreed it should be the responsibility of Tyro City. The city will be advised they can apply for a grant through Emergency Preparedness.

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PUBLIC WORKS:

Robert Bever, Public Works Coordinator, presented the following: 1984 Administrative Policy; Statue #68-543; Request to update old policy; Pricing for pipe; Copy on Labette County Entrance; presented requests for equipment purchases and needs; Chip and seal costs; asphalting costs and the possibility of contracting out; discussed flood work and Regular work program. Mr. Bever gave an in depth report and asked for questions or comments from the Board. The Board will consider the equipment purchases requests and Mr. Bever will obtain bids on items.

Bids for Flood Repair were as follows:

G&G Dozer, Caney, Kansas $51,960.00

Chris Gillman Dozer Service, Cherryvale, KS $27,800.00

Muller Construction, Coffeyville, KS $24,980.00

Jay Bruening, Independence, KS $26,800.00

Roger Gillman & Chris Isle, Coffeyville, KS $49,800.00

The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the low bid from Muller Construction, Coffeyville for Flood Repair Work for Public Works Department in the amount of $24,980.00. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-27

Bids for Chemicals – Noxious Weed:

Beachner Grain, Independence, KS $40,013.10

SEK Grain, Liberty, KS $33,649.00

The following action was taken:

ACTION: A motion was made by Commissioner Fowler to approve the low bid for chemicals for the Noxious Weed Department from SEK Grain, Liberty, Kansas in the amount of $33,649.00. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-28

EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 11:32 AM to return at 11:37 AM with Robert Bever present to discuss non-elected personnel. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

Returned to session at 9:43 AM with no action taken and no decisions made.

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SHERIFF STAN VEACH:

Sheriff Veach met with the Board and the following was discussed:

911 dispatching calls for MCRF – Jim Miller and Sheriff Veach were asked to visit with Chief of Police Ken Parker and try to resolve the problem.
Copy machine for jail – Board authorized bids to be taken for the copier.

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COMPUTER DEPARTMENT – ORION SYSTEM:

Ken Collins advised the Board the maintenance contract for the ORION System in the Appraiser’s Department is due. Maintenance for two years at $122.00 per year and protection for the tape backup software at $125.00 per year for two years. The maintenance contracts will be paid from County General Operating Department Budget.

He also told the Board the installation of the upgrade on the 400 will be $1,500 and will be getting more information on the version to be installed.

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OTHER COUNTY BUSINESS:

Occupational License for Greg’s Place – Caney:

ACTION: A motion was made by Commissioner Fowler to approve the Occupational License for Greg’s Place, Caney, Kansas. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 08-29

Verbal approval was given for the monthly payroll for February.
County Clerk reported on balance owed on the 2007 No Fund Warrants.
Discussed the overtime resolution and during an emergency, overtime will be paid on a week in which a holiday occurs.
Board approved payment in the amount of $607.50 for KCCA dues for 2008.
SEK Meeting – Commissioner Fowler will be attending.
Acknowledged Register of Deeds written report.
Acknowledged letter on CDBG Update.

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ADJOURNMENT: 12:30 PM

ACTION: Motion by Commissioner Lewark-Wood seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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BILLIE LEWARK-WOOD, Chairman

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GENE TUCKER, Member

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TONY FOWLER, Member

ATTEST:

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County Clerk

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