BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

February 14, 2008

The Board of County Commissioners, three members and the County Clerk present, met in rescheduled  regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Lewark-Wood.

INVOCATION:  Commissioner Tucker.

PLEDGE OF ALLEGIANCE:  Commissioner Fowler.

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AGENDA APPROVAL:

ACTION:   A motion was made by Commissioner Tucker to approve the agenda as amended.  The motion was seconded by Commissioner Fowler.

     ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION:  A motion was made by Commissioner Fowler to approve invoices in the amount of ­$182,507.02 and $527,046.44 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

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APPROVAL OF MINUTES:

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the minutes of­­­­­­­ January 28, 2008 and February 4, 2008 as presented by the County Clerk.  The motion was seconded by  Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

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HUMAN RESOURCES – HEALTH INSURANCE RENEWAL:

Liz Schwatken, Human Resources Director, presented information to the Board on Employee Health Insurance Renewal.  The following action was taken:

ACTION:  A motion was made by Commissioner Tucker to renew the Employee Health Insurance with Blue Cross/Blue Shield effective April 1, 2008 with the coverage to remain the same with no changes.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 08-19

ACTION:  A motion was made by Commissioner Lewark-Wood to renew the supplemental insurance with AFLAC effective April 1, 2008.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-20

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PLANNING AND ZONING – BUDGET CONCERNS:

Scott Barnhart, Planning and Zoning Administrator, presented budget concerns to the Board for the 2008 budget in his department.  Mr. Barnhart stated his budget has been decreased to the extent he will not be able to operate his department unless the Board will consider an increase, if needed.  He addressed the strain the reimbursement for the mailroom help from other departments when his employee is off for vacation, sick leave, etc.  The Board said the reimbursement for mailroom help in the absence of the regular employee will be paid from the General Operating Department budget.  The following action was taken:

ACTION:  A motion was made by Commissioner Tucker to approve the payment of wages of the employees working in the mailroom in the absence of the regular employee, be paid from the General Operating Department budget.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-21

The Board discussed the filling of the vacancies in the Planning and Zoning Board.  The following action was taken:

ACTION:  A motion was made by Commissioner Tucker to appoint Mr. Les Dodds, Mr. Robert Miller and Mr. Ron Goins to the Montgomery County Planning and Zoning Commission.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-22

The Montgomery County Environmental Health/Zoning Department 2007 Activities Summary was presented to the Board and is on file in the County Clerk’s Office.

Mr. Barnhart requested an Executive Session to discuss non-elected personnel.

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session with Scott Barnhart present to discuss non-elected personnel at 9:25 AM to return at 9:30 AM.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Fowler – Yes

Returned to session at 9:30 AM with no action taken and no decisions made.

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COMMUNITY CORRECTIONS – PART-TIME POSITION:

Mr. Kurtis Simmons, Community Corrections Director, advised the Board Melinda Miller’s last day will be February 22^nd and requested approval from the Board to continue her employment on a part-time basis for one month to complete work pending.  The following action was taken:

ACTION:  A motion was made by Commissioner Fowler to approve part-time employment, at the request of the Community Corrections Director, for one (1) month for Melinda Miller, resigning effective February 22^nd, 2008.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-23

PUBLIC WORKS:

Mr. Robert Bever, Public Works Coordinator, presented the weekly written report.  The following items were discussed:  Rock Report for January, 2008; Service Truck Bed Bid Opening; Major Bridge Replacement Status; and Sewer District #2 (Memo on Sewer Contractor for the district).  The following action or discussion:

1. Sewer District Memo – Tri-Star is the contractor used on the Sewer District.  The Board agreed Tri-Star should be called when needed by Public Works.
2. Bid Opening for Truck Service Bed – Bids were as follows:

Kansas Truck Equipment Co., Inc.                                 $4,193.00

Wichita, Kansas

Truck Parts & Equipment, Inc.                                       $5,776.50

Wichita, Kansas

Midwest Truck Equipment, Inc.                                     $4,245.00

               Wichita, Kansas

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the low bid of $4,193.00 from Kansas Truck Equipment Co., Inc., Wichita, Kansas, on the recommendation of Public Works Coordinator.  Debit Road and Bridge Fund.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-24

Executive Session:

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 10:10 AM to return at 10:20 AM with Robert Bever present to discuss non-elected personnel.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to session at 10:20 AM with a motion by Commissioner Tucker and seconded by Commissioner Fowler to extend the session with Mr. Bever present to 10:35 AM.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to session at 10:35 AM with no action taken and no decisions made.

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SHERIFF:

Sheriff Stan Veach met with the Board and requested an Executive Session for non-elected personnel.

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 10:45 AM to return at 10:55 AM to discuss non-elected personnel with Sheriff Stan Veach present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to session at 10:55 AM with no action taken and no decisions made.

Jim Miller, Emergency Preparedness Director and Sheriff Veach discussed the dispatching of Montgomery Rural Fire through the Sheriff’s Department.  A letter from the Rural Fire Board was discussed.  The letter stated the concerns regarding the dispatching responsibilities becoming the sole responsibility of the Sheriff’s department.  The letter was signed by all station chiefs or Board representatives.  The Coordinator will meet with the Commissioners at the next meeting to answer questions concerning the letter.

OTHER COUNTY BUSINESS:

1. Jim Miller, Emergency Preparedness Director, presented recap on DOJ Grant Funds.

2. Void Outstanding Payroll Check:

ACTION:  A motion was made by Commissioner Lewark-Wood and seconded by Commissioner Fowler  with Commissioner Tucker voting “Yes” to authorize the following payroll check to be voided:

Department                        Check #                Vendor                 Amount

GENERAL FUND:

02-14-2002                        7483                                   Boles, Luke          $84.32

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-25

3. No Fund Warrants – 2008 –

ACTION:  A motion was made by Commissioner Lewark-Wood to authorize the issuance of No Fund Warrants not to exceed $1,955,000, principal amount for the year 2008.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-18

4. Executive Session –

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:35 AM to return at 9:45 AM with the Board present to discuss non-elected personnel.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

`              Returned to session at 9:45 AM with no action taken and no decisions made.

5. Housing Proclamation – Kansas Housing Resources Corporation –

ACTION:  A motion was made by Commissioner Tucker to issue a proclamation declaring the month of April as FAIR HOUSING MONTH. 

Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES.  NO. 08-26

6. Executive Session –

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 11:45 AM to return at 11:50 AM with the County Clerk present to discuss non-elected personnel.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to session at 11:50 AM with no action taken and no decisions made.

7. Acknowledged letter from Kansas State Historical Society on the Dale Hotel in Coffeyville.

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ADJOURNMENT:    11:55 AM

ACTION:  Motion by Commissioner Lewark-Wood seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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BILLIE LEWARK-WOOD, Chairman

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GENE TUCKER, Member

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TONY FOWLER, Member

ATTEST:

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