2007 11 19

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

November 19, 2007

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Lewark-Wood.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Fowler.

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AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Fowler to approve invoices in the amount of $435,946.48 and $627.87 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of November 5^th and November 8^th, 2007 as presented by the County Clerk. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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DISTRICT COURT - JUDGE CANADAY – BID OPENING

Bids were received for digital copiers for District Court as follows:

Century Midwest Office Systems, Chanute, Kansas $6,294.45 $5,673.04

Digital Connections, Inc, Coffeyville, Kansas $4,641.70 $5,054.95

McCartys Office Machines, Parsons, Kansas $5,795.00 $4595.00

Service Office & Supply, Coffeyville, Kansas $6,280.00 $4,146.00

Copy Products, Inc., Pittsburg, Kansas $4,230.00 $6,390.00

Bids will be reviewed and a recommendation will be presented to the Board at the next m

Judge Canaday presented the following to the Board:

Update on Coffeyville 3^rd floor remodeling process
Discussed plans to replace a ten year old court reporting steograph machine using surplus funds from 2007 budget at an estimate of $4,300.00
Discussed replacing the Independence Court Clerk’s server and 17 computers and purchasing 15 from State bid list.
Scheduled meeting with the Board on December 3^rd to make recommendation on copier and to open court recording equipment bids.

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COMPUTER DEPARTMENT – KEN COLLINS – MAINTENANCE AGREEMENTS:

Mr. Ken Collins, Computer Department Director, requested the following:

Approval to commit to maintenance agreement on the Watch Card System - Fire Box System at a cost of $1,120.00 for a two (2) year agreement to be paid from the Computer Department Budget.

The request was approved as presented.

Approval to commit to maintenance agreement for the Orion System on three (3) pc’s. Extended warranty for a 2-year period will be $1,120.00; for 1-year will be $841.00. The Board approved the 2-year terms to be debited from the Computer Department Budget.

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PUBLIC WORKS:

Mr. Robert Bever, Public Works Coordinator, met with the Board and presented the weekly written report. The following items were discussed:

Agreement between Kansas Department of Transportation and Montgomery County.
Letter to Mr. C. M. Roberts regarding the road closing request on County Road 1600 east of County Road 2100.
Request to order three (3) ripper units for the motor graders at a total cost of $5,175.00 from D&C Welding;

ACTION: A motion was made by Commissioner Lewark-Wood to approve the purchase of three (3) ripper units for motor graders for Road and Bridge at a total cost of $5,175.00 from D&C Welding, to be debited from Road and Bridge Fund. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-197

Discussed adjustment to 5-year Bridge Plan as outlined on report.
Requested Hepatitis A & B shots for a Road and Bridge employee working on Sewer District No. 2 problems. The request was approved.
Verbal report on Kansas Work Program on 2 – 4 person teams. Will be putting on the third 4 person team.

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JAIL PROJECT – GARY JACKSON OF HIGHT JACKSON AND ASSOCIATES, PA:

Mr. Gary Jackson appeared before the Board along with Anita Atherton, Chairman of the committee, to discuss the proposed jail project and to answer any questions the Board might have. Trey Cocking and Henry Schmidt, committee members were also present.

He discussed the possible three (3) issues of needs of the community being presented to the taxpayers about the same time frame and it not being a good time to get a vote of approval for the sales tax for the jail project. He said when it is put to the public it should not “pit one against the other” on these issues. He feels the jail project should be a stand alone time wise.

They discussed how long it will be to get the information to the public. He suggested a sign be in front of the jail with the population of the jail displayed each day. He feels three or four months of proper presentation to the voters is necessary. The media will be the primary source of reaching the voters. Jail tours were suggested to inform the voters of the jail conditions and the results and problems of over crowding in the facility. No decisions were made at this time but Mr. Jackson will continue working with the jail committee and the Board of County Commissioners towards a sales tax question.

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SHERIFF:

Sheriff Stan Veach met with the Board. He presented one (1) probation completed employee status change and one (1) termination employee status change.

The Board advised Sheriff Veach County Health will be paying for a nurse practitioner and will be working in the jail three (3) days a week after the first of the year. A jail nurse has not been hired as of this time.

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MONTGOMERY COUNTY SENIOR SERVICES – NORMA FOSTER:

Norma Foster, Chairman of the Senior Services Advisory Committee, presented minutes of the yearly Advisory Committee Meeting. She advised the Board there are two (2) vacancies on the advisory board and recommended Max Bryant from Elk City to serve. Commissioner Lewark-Wood recommended Henry Schmidt to fill the second vacancy. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to appoint Max Bryant, Elk City and Henry Schmidt, Independence to fill the vacancies on the Senior Services Advisory Committee. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-198

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NEWKIRK, DENNIS & BUCKLES, INC. – DAVE DENNIS AND DOUG BUCKLES:

Mr. Dave Dennis and Mr. Doug Buckles met with the Board to present the insurance coverage package from Employers Mutual Casualty Company for the coverage period of 12/1/07 through 12/1/08. The premium will be $325,982 compared to $340,740 for the current coverage. The following action was taken:

ACTION: A motion was made by Commissioner Fowler to approve the Employers Mutual Casualty Company insurance package as presented by Newkirk, Dennis & Buckles, Inc. with the premium amount of $325,982. Debit County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-199

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PLANNING & ZONING – SCOTT BARNHART – REZONING ISSUE:

Mr. Scott Barnhart, Planning & Zoning Administrator, presented information on a rezoning request which came before the Planning and Zoning Commission. The application requested to rezone certain property from R-1 to B-2 and the application was submitted by Sherry Smith at 901 East Coffeyville Avenue. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the recommendation of the Planning and Zoning Commission to rezone the following legal description from an R-1 to B-2: Lots 3 & 4, County Clerk’s Subdivision in SE SE 31-32 of Section 31 Township 32 Range 16 of the 6^th Principal Meridian, Montgomery County, Kansas. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-200

OTHER COUNTY BUSINESS:

Jim Miller introduced Dennis Mohlan and Judy Shepard assisting in Emergency Preparedness.
Authorized the Chairman to sign on behalf of Montgomery County, the deed to Senior Services Meal Site in Coffeyville.
Approved budget copy to KAC.
Update by Jim Miller, Emergency Preparedness Director. Presented Montgomery County Identification Badge Procedures.
Acknowledged Kansas Department of Corrections Letter awarding $53,122.00 to Montgomery County Community Corrections.
Action to approve contract between Montgomery County and Jim Schmitz, Licensed Land Surveyor.

ACTION: A motion was made by Commissioner Lewark-Wood to approve a contract between Jim Schmitz and Montgomery County for county surveyor services and establishing fees for the surveyors services. Fees established by Resolution 06-179. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-201

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ADJOURNMENT: 11:42 AM

ACTION: Motion by Commissioner Lewark-Wood seconded by Commissioner Fowler..

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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BILLIE LEWARK-WOOD, Chairman

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GENE TUCKER, Member

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TONY FOWLER, Member

ATTEST:

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County Clerk

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