BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
October 22, 2007
The Board of County Commissioners, two members and the County Clerk present, met in regular session at 9:00 AM. Commissioner Tucker was absent.
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CALL TO ORDER: Commissioner Lewark-Wood.
INVOCATION: Commissioner Fowler.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
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AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Fowler.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Fowler to approve the minutes of May 21, 2007 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
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UNIFIED COURT – SCANNER BID DECISION:
Mary Kadel represented Unified Court to present Judge Canaday’s decision on the scanner bid. She recommended the purchase from Copy Products, Inc., Pittsburg, KS at $1,075 per scanner for a total of $8,600 for eight (8) scanners. The following action was taken:
ACTION: A motion was made by Commissioner Fowler upon the recommendation of District Court to approve the purchase of eight (8) workgroup scanners at a cost of $1,075 per scanner for a total cost of $8,600.00 to be debited from County General Capital Outlay Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
RES. NO. 07-188
The purchase of the batch scanner will be postponed until after January 1st, 2008.
Ms. Kadel advised the Board Judge Cullins will be serving as point person for the remodeling project at the Coffeyville offices. The funds encumbered from 2006 were also discussed which were encumbered for this project.
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MONTGOMERY COUNTY TREASURER – TAX SALE & ABATEMENTS:
County Treasurer Nancy Clubine presented a letter to the Board on parcels in the tax sale. They are as follows:
Parcel # 1 – Land is owned by Harold J. Sauder and the taxes are paid. The building on the property is a lease hold and the building has been removed from the property. Total tax due is $71.30 which includes penalty.
Parcel #2 – Owned by Prairie Stream Communications, Inc. Taxes are for telephone lines only. All assets were seized due to a tax lien. Total tax due is $9,919.19 which includes penalty.
Parcel #3 – Owned by I. P. Communications. Taxes are for telephone lines only. All correspondence to the business has been returned. Total tax due is $5,673.24 which includes penalty.
Personal taxes due to individual filing bankruptcy in the amount of $757.42.
Request for abatement in the amount of $15,663.73 in real estate taxes and $757.42 in personal property taxes. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to relieve penalties on three (3) parcels as described by the County Treasurer totaling $3,112.10 in penalties and $11,831.30 in taxes and one (1) personal property tax in the amount of $757.42 for 1995 and 1996. Motion was seconded by Commissioner Fowler.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
RES. NO. 07-189
Ms. Clubine requested approval to purchase one (1) computer from the State bid list. The following action was taken:
ACTION: A motion was made by Commissioner Fowler to approve the purchase of one (1) computer for the County Treasurer’s Office to be purchased from the State Bid List. Debit Montgomery County Treasurer’s Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
RES. NO. 07-190
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:55 AM to return at 10:00 AM with the County Clerk present to discuss non-elected personnel. Motion was seconded by Commissioner Fowler.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
Returned to session at 10:00 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Robert Bever, Public Works Coordinator, met with the Board.
Mr. C. M. Roberts was present to discuss his request to close CR 1600 between CR 1700 and CR 1900 which had previously been denied by the Board of County Commissioners. Mr. Bever will contact Mr. and Mrs. Deal, the landowners that protested the closing of the road at the formal viewing on their feelings towards closing the road at this time.
Mr. Bever presented the weekly written report. The following item was discussed: Road and Bridge Flood Damage Report as of September 18, 2007 for FEMA and the report as of September 18,2007 on the State of Kansas (F.H.A.) Federal Highway Administration. A letter was discussed from the Natural Resources Conservation Service (NRCS) regarding federal assistance to stabilize a stream bank along the Verdigris River near Coffeyville. The preliminary cost estimate for repairing the damaged stream bank is $120,500.
According to the letter it is uncertain whether NRCS will receive any EWP Program funds in the future and at the present time EWP Program funding is not available to assist the County in repairing the damaged stream bank.
Scott Barnhart, Environmental Health and Zoning Administrator, appeared with Mr. Bever to discuss the reply from County Counselor on the encroachment on the Sewer District No. 2 easement. The County Counselor does not favor encroachments as easements should be avoided with structures due to damage when accessing the lines. The Board will decide if an agreement will be made with Mr. Darrin Goins when all three Commissioners are present.
Larry Wright, CPA, was present for this session to discuss the county applying for no-fund warrants. He said there will have to be a definite number for all departments for 2007 expenses and estimated expenses for 2008 to determine the amount to be applied for. These warrants will only be for flood related expenditures. An amount of between 3 and 4 million dollars was discussed. The County Clerk will have a resolution for the October 29th meeting.
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SHERIFF:
Sheriff Stan Veach presented the following:
ACTION: A motion was made by Commissioner Fowler to recess to Executive Session at 10:45 AM to return at 11:00 AM with the Sheriff present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
Returned to session at 11:00 AM with no action taken and no decisions made.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to approve a check be paid to RC&D for economical expenses in the amount of $50.00 for the County General Operating Fund. Motion was seconded by Commissioner Fowler.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
ADJOURNMENT: 11:07 AM
ACTION: Motion by Commissioner Fowler seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Absent
Commissioner Fowler – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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BILLIE LEWARK-WOOD, Chairman
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GENE TUCKER, Member
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TONY FOWLER, Member
ATTEST:
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County Clerk
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