2007 10 15

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

October 15, 2007

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:30 AM at a road viewing site located at Corbin City south of Cherryvale city limits. The meeting was called to order by Commissioner Lewark-Wood.

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ROAD VIEWING:

A road viewing was held by request of petitioner at the location known as Corbin City south of Cherryvale city limits. Those attending the viewing were: Board of County Commissioners, Public Works Coordinator Robert Bever, County Clerk, Jim Miller, Louis Wood, Mr. and Mrs. Ted Housel, Shadow Grout, and Mr. Nance. There being no objection to the closing of the alleyway, the following action was taken:

ACTION: A motion was made by Commissioner Tucker and seconded by Commissioner Fowler to approve the vacation of a County Road with the legal description as follows:

Entire alleyway in Block 2, Lots 1-10 and a portion of Lake Street and a portion of Francis Street in Section 21, Township 32 South, Range 17 East of the 6^th Principal Meridian, in the Corbin City Plat as recorded in the Montgomery County Register of Deeds Office, Book 5, Page 62 more particularly described as follows:

All of the Alley in Block 2. Also;

A portion of Lake Street, beginning at the Northeast corner of Block 3, Lot 1, thence south approximately 290.11 feet, thence East 50 feet, thence north approximately 290.11 feet, thence west 50 feet, to the Point of Beginning, having a 50 foot right-of-way, Also;

A portion of Francis Street, beginning at the southeast corner of Block 3, Lot 10, thence south 60 feet, thence east approximately 300 feet, thencenorth 60 feet, thence west approximately 300 feet, to the Point of Beginning, having a 60 foot right-of-way.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-179

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The Board recessed to return to the Courthouse at 9:55 AM.

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CALL TO ORDER: Commissioner Lewark-Wood at 10:15 AM.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

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AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Fowler to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Fowler to approve invoices in the amount of $518,213.18 and $15,000.00 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Tucker to approve the minutes of

October 8,2007 as presented by the County Clerk. The motion was seconded by

Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

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PUBLIC WORKS:

Public Works Coordinator Robert Bever presented the weekly written report. The following items were discussed:

Update on Clark case;
Recommendation on Tractor purchase with the following action taken:

ACTION: A motion was made by Commissioner Fowler to approve the purchase of a Kubota Tractor from Shepard Tractor, Independence, Kansas in the amount of $39,075 plus $552 for wheel weight increase to be debited from Special Equipment Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-180

Major Bridge Replacement Status (County Bridge No. 1211); and
Advised the Board he and Kathryn will be attending a meeting in Topeka next Tuesday.

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SHERIFF:

Sheriff Stan Veach presented an Employee Status change for an employee to become a full-time county employee who has been working through Pen-Mac Services. The status change was approved.

A complaint had been received on speeders on South 17^th Street. The matter was referred to

Sheriff Veach.

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EXTENDED FOOD NUTRITION PROGRAM – JANNETTE LUTHI & EXTENSION COUNCIL:

Jannette Luthi and Julie Voelker met with the Board to present information on the Extended Food Nutrition Program. This is funded through a grant which has been received. There will be one (1) position added with the office space provided at the Extension Office. This position will be fully funded by the grant with no matching funds required.

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FAMILY & CHILDREN SERVICES – NEW POSITION & COST OF LIVING INCREASES:

Mark Charest, Family and Children Services Director, met with the Board on a new position which will be a Juvenile Intake/Juvenile Case Management Position and will be full-time. This position will replace the Family Support position which is now a part-time position. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the Juvenile Intake/Juvenile Case Management Position to be posted to replace the part-time Family Support position in Family and Children Services. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-181

Mr. Charest addressed the Board on an issue concerning the Juvenile Intake personnel working the night shift being on call more hours than the day shift. They are both presently being paid $200.00 a month. He requested the night shift receive $300.00 per month to offset the number of extra hours on call. The following action was taken:

ACTION: A motion was made by Commissioner Fowler to approve the increase of $100.00 a month (from $200.00 to $300.00) for the Juvenile Intake night employees on call at the request of the Director of Family and Children Services effective September 26, 2007. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-182

Mr. Charest requested a cost-of-living increase for five (5) full-time employees in Family and Children Services which would figure 3 %. The Board advised Mr. Charest that no increase have been given to county employees and they could not approve this request. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to deny the request from Family and Children Services Director for cost-of-living increase for five (5) full-time employees. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-183

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PLANNING AND ZONING – REQUEST FOR DIVISION OF LAND:

Mr. and Mrs. William Wullenschneider and Scott Barnhart, Environmental Health/Zoning Administrator, met with the Board on a division of land known as “Wullenschneider Tracts”.

Mr. Barnhart presented the Planning Commission minutes from the public hearing conducted September 20, 2007. The Planning Commission voted unanimously to approve the division of land from its existing acreage to that of two tracts consisting of approximately a 9.1acre lot and a 5.1 acre lot. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the recommendation of the Planning and Zoning Commission to approve the division of land known as Wullenschneider Tracts, from its existing acreage to that of two tracts consisting of approximately a 9.1 acre lot and a 5.1 acre lot. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-184

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OTHER COUNTY BUSINESS:

Occupational License for American Legion – Caney –

ACTION: A motion was made by Commissioner Fowler to approve an Occupational License for American Legion Post 138, Caney, Kansas. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-185

Credit Union Discussion –

ACTION: A motion was made by Commissioner Tucker to approve participation and payroll deductions upon the employee’s authorization, with Municipal Credit Union, Coffeyville, Kansas. Only deductions for savings accounts will be made through the County payroll system. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-186

Coffeyville Neighborhood Revitalization (Amended) –

ACTION: A motion was made by Commissioner Lewark-Wood to approve the Coffeyville Neighborhood Revitalization Plans as amended as outlined on Page 3 Section F of the Downtown Area Neighborhood Revitalization Plan and on Page 3 Section F of the Neighborhood Revitalization Plan #2. Motion was seconded by Commissioner Fowler.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

RES. NO. 07-187

Request on placement of concrete slab on Sewer District No. 2 Easement by Darrin Goins – Tabled until agreement is received from County Counselor.

Idle Fund Report presented to Commission by County Treasurer Nancy Clubine –

Update on FEMA expenses submitted and reimbursement received by the County on expenses incurred by flood disaster was prepared and presented by County Treasurer Nancy Clubine.

Thank You card from Betty Hann acknowledged –

Letter from Midland Theater Foundation received by Commissioner Lewark-Wood was read to the Board –

Scott Barnhart was requested by Wilson County to assist due to their Sanitarian being terminated. Mileage will be paid to Mr. Barnhart by Wilson County. Approval was given by the Board.

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ADJOURNMENT: 11:45 AM

ACTION: Motion by Commissioner Fowler seconded by Commissioner Lewark-Wood

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

Commissioner Tucker - Yes

Commissioner Fowler – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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BILLIE LEWARK-WOOD, Chairman

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GENE TUCKER, Member

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TONY FOWLER, Member

ATTEST:

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County Clerk

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