BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

July 30, 2007

 

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

 

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CALL TO ORDER:  Commissioner Lewark-Wood.

INVOCATION:  Commissioner Tucker.

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

 

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AGENDA APPROVAL:

 

ACTION:   A motion was made by Commissioner Tucker to approve the agenda as amended.  The motion was seconded by Commissioner Fowler.

     ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

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INDEPENDENCE POLICE KEN PARKER – 911:

 

Independence Police Chief Ken Parker and Phillip Ryan AT&T Area Manager, met with the Board to again discuss the proposal by AT&T to pay $4,800.00 towards the expense of the tandum trunk lines for the 911 system.  Commissioner Lewark-Wood and Commissioner Tucker are not in favor of doing anything at this time.  They discussed the duplication of “Voice over IP” and it must route into 911.  The Tandum trunk handled calls can be rerouted with one phone call.

 

Commissioner Fowler said this is “something needed by the County”.

 

The Board asked Jim Miller’s opinion on the system and he stated he is concerned about 911 calls not going through one specific point.  Now they go through multiple company offices.  He agreed it is something the county will need in the future and we must enter into contracts to save money.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Fowler to purchase the AT&T System for tandem trunking and pay by contract over a 12 month period the total of $11,496.00 less the $4,800.00 committed by AT&T leaving a balance of $6,696.00 to be paid by the County.  Debit County Capital Outlay Fund.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-137

 

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COUNTY TREASURER – NON-ELECTED PERSONNEL:

 

Nancy Clubine, County Treasurer and Joe Costello with Louisiana Emergency Management, discussed reimbursement for employee’s overtime hours spent during the flood.  At the present there is no pre-disaster rate sheet or policy for paying exempt employees overtime during an emergency.  Therefore, the hours spent for the County by the exempt employees are not reimbursable by the State or FEMA.

 

Mr. Costello suggested the county pass a policy addressing overtime pay incurred during an emergency.

 

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PUBLIC WORKS:

 

Robert Bever, Public Works Coordinator, presented a recommendation for the awarding of the bid for white goods removal.  He recommended the bid be awarded to Globel Pollution Services, Coffeyville, Kansas per unit price quoted.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to accept the bid from Globel Pollution Services, Coffeyville, Kansas for the removal of white goods in the disaster area at the unit prices quoted.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-138a

 

A Debris Management Plan was presented to the Board.  A contract with Muller Construction, a private landfill, was presented.  The use of the private landfill will be for preservation of the existing landfill, convenience and has been worked out with KDHE for the use at this location.  It will be for disposal of general debris from the flooded area.  They are checking on the Flood Plain location from the private landfill.

 

ACTION:  A motion was made by Commissioner Fowler to authorize the Chairman to sign, on behalf of the county, the contract between Muller Construction, the County and Kansas Department of Health and Environment.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-139

 

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Recessed at 10:25 AM.

Returned at 10:30 AM.

 

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MONTGOMERY COUNTY RURAL FIRE – BID OPENING:

 

Wilbur Schwatken, Montgomery County Rural Fire Director, was present for the bid opening for 65 Respirators.  Bids were as follows:

 

Emergency Fire Equipment, Mayfield, Kansas                                          $5,066.75

Weis Fire & Safety Equipment, Salina, Kansas                                          $5,935.15 – Quote 2

                                                                                                                        $5,616.65 – Quote 1

Hayes Fire Equipment, Hays, Kansas                                                          No Bid

Jerry Ingram/Fire & Rescue, Olathe, Kansas                                             $6,602.00

CASCO Industries, Inc., Bartlett, Kansas                                                    $9,750.00 – Option 1

                                                                                                                        $6,695.00 – Option 2

 

ACTION:  A motion was made by Commissioner Tucker to approve the purchase of 65 Respirators from Weis Fire & Safety Equipment, Salina, Kansas on the recommendation of the Fire Coordinator.  Total cost will be $5,615.65 to be debited from Montgomery County Rural Fire Fund.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-140

 

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COUNTY HEALTH – JOB OPENING:

 

Ruth Bardwell, County Health Director, advised the Board Mary Ann Freedle is resigning effective October 1, 2007 from the County Health Department.  Ms. Bardwell requested approval to advertise for the position.  Approval was given by the Board.

 

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COUNTY ATTORNEY – PROSECUTION RELATED ITEMS:

 

Larry Markle, Montgomery County Attorney, presented a resolution creating a diversion fund for County Attorney diversion fees.  All fees paid through the County Attorney’s diversion program that are collected shall be paid to the County Treasurer and deposited in the General Fund then transferred to a fund established by the County Clerk specifically for this purpose.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Tucker to adopt the resolution, as presented by the County Attorney, creating a Diversion Fund for County Attorney Diversion Fees.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-141

 

Mr. Dan Lyon appeared before the Board with the County Attorney.  Mr. Lyon’s son was killed in an auto accident by a drunken driver.  There were no witnesses and the County Attorney said his office will have to hire accident witness expert at a cost to the county of approximately $10,000.00.  Mr. Markle requested authority to hire the Accident Witness Expert.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Tucker to transfer $10,000.00 from Direct Election Fund with the approval of the County Clerk, to the County Attorney’s Department for the hiring of a Accident Witness Expert not to exceed $10,000.00.  Transfer is to be made when request for payment by the vendor is made. 

Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-142

 

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JUDGE CANADAY – QUOTES FOR AIR CONDITION REPLACEMENT IN COFFEYVILLE:

 

Judge Canaday appeared before the Board to discuss the air conditioning at the Coffeyville City Hall and budget issues.

 

  1. Air conditioning -  An estimate from Hawkins Heating and Cooling, Inc., Cherryvale, Kansas was presented in the amount of $9,399.00.  Quote includes everything for turn key job except (2) 30 amp electrical services to be supplied by the county.  The Board approved the estimate from Hawkins Heating & Cooling.

 

Commissioner Tucker said the Coffeyville Maintenance Supervisor Jerod Powers should be consulted.  Judge Canaday said he would be consulted.

 

  1. Budget Issues - 
    1. Permission requested to purchase a full service, heavy duty copier, printer and fax for the Clerk of the Courts Office in Independence – Approval was given to obtain bids.
    2. Permission to purchase in 2007 750ft. of laterial shelving with funds from Judicial Center surplus fund or the Commissioners Capital Outlay Fund.  Estimate of cost to be provided.
    3. Permission to encumber any surplus Court funds from the 2007 budget for extra microfilming expense.  Invoice must be provided and dated by end of 2007 to encumber funds.  Judge Canaday said there will be an invoice for the encumbrance.  Approval was given by the Board if charges are made by end of the year 2007.
    4. Earmark for 2008 $35,000 of the Commissioners’ Capital Outlay Fund for Unified Court purchases of capital assets (copiers, computers servers, microfilm readers, courtroom recorders, CSR steno machines, e-filing technology).  It was discussed and explained that a list of cost and equipment is needed to be submitted to the Board for the 2008 budget Capital Outlay requirements.  Once the capital outlay is removed from department budgets, it becomes the budget of the County General Fund to be approved by the Board if expenditures are made.  It is not guaranteed the department will receive that amount.
    5. Asked the Commissioners to consider taking lime item 2034 (Legal Defense) from the Unified Court budget and assume responsibility for contracting all legal services.  The Board did not make this change for 2008.

 

OTHER COUNTY BUSINESS:

 

1.  Registration of Contractors:

 

ACTION:  A motion was made by Commissioner Tucker to adopt a resolution for the registration of Contractors pending the County Counselor’s approval.  The fee will be $25.00 for contractors within the county and $50.00 for contractors outside the county.  Volunteer groups will be required to register but will not be required to pay a fee.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-138

 

2.      JCAB Advisory Board Appointment:

 

ACTION:  A motion was made by Commissioner Fowler to approve the appointment recommendation by the JCAB Advisory Board of Ron Denney as the mental health representative with Greg Hennen acting in Mr. Denney’s absence.  Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-143

 

3.      Grievance Board Appointment:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to appoint Charlotte Schmidt, Jim Miller and Marcie Long to the Grievance Committee for the grievance filed by Vasco Brown.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-144

 

4.      Grant to complete Montgomery County Local Hazard Mitigation Plan presented by

Jim Miller-

 

ACTION:  A motion was made by Commissioner Tucker to approve the application for a $60,000.00 grant to complete the Montgomery County Local Hazard Mitigation Plan.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-145

 

 

ADJOURNMENT:    12:10 PM

 

ACTION:  Motion by Commissioner Lewark-Wood seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

 

                                                                                           _____________________________________

BILLIE LEWARK-WOOD, Chairman

 

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GENE TUCKER, Member

 

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TONY FOWLER, Member

 

ATTEST:

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                    County Clerk

 

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