BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
May 3, 2007
The Board of County Commissioners, three members and the County Clerk present, met in evening session at 7:00 PM in the basement of the Judicial Building.
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CALL TO ORDER: Commissioner Lewark-Wood.
INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Fowler.
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AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Fowler to approve the agenda as amended. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Yes
Commissioner Fowler – Yes
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TRANS SYSTEM & PUBLIC WORKS – CANEY DRAINAGE PROBLEM:
Mr. Shawn Turner and Mr. Terry Emert representing Trans Systems Engineering, presented information with Power Point presentation, on the State Street and Spears Road project at Caney.
Photos of the streets, ditches and culverts were available and showed 12 entrances off State Street affected by the drainage problem. They discussed alternate plans for the improvement project being (1) Storm sewer which will be 15 houses and at least a $500,000 project; (2) culvert replacements. The culvert replacement plan is the plan recommended.
Information for the system is based on the 2-5 year rainfall events. The improvement plan would call for as few culverts as possible. Some culverts can be eliminated but may be an inconvenience to some land owners. The cost of the project was not decided but would be done with county forces. They would increase capacity of culverts on West side of the street with 12 culverts on the East side and 4 culverts on the West side.
Vasco Brown of the Public Works Department said some ornamental work could be damaged by accident and residents should be aware of this.
Commissioner Fowler stated that to “control erosion is about all we can do”.
Commissioner Lewark-Wood said she thinks the presentation should be made to the residents affected by the drainage problem and Trans Systems provide the information again at that meeting.
No decisions were made regarding the project at this time.
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HAVANA RURAL FIRE DEPARTMENT – DRY HYDRANT REQUEST:
Phil Clubine of the Havana Rural Fire Department presented a request to the Board for an easement from the county for a pull off to fill fire trucks on CR 1350 between CR 2600 and CR 2800 from a “dry hydrant”. The fire department has a landowner willing to allow the installation of the hydrant in a pond. At the time here is a 2 inch line into the fire barn and another source of water is needed.
Commissioner Tucker asked if this has been presented to the Rural Fire Board. Mr. Clubine said the fire board had not been presented the request. Commissioner Tucker said “the Fire Board is present, go have a meeting and present the request”.
Commissioner Fowler said that Public Works should assess the location for the “pull off”.
The fire board had a short meeting and Wilbur Schwatken presented approval for the dry hydrant on behalf of the Fire Board. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to approve 50’ easement from the county for a pull off for the purpose of filling fire trucks with water from a dry hydrant on CR 1350 between 2600 and 2800. Motion was seconded by Commissioner Fowler.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Yes
Commissioner Fowler – Yes
RES. NO. 07-86
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MONTGOMERY COUNTY RURAL FIRE DST #1 – BOARD MEMBERS – DISCIPLINE LETTER TO BILL CAFLISCH:
Randy Haymaker, Richard Catron, Dan Reardon, Andy Richmond, Jeff Russell, Dennise Finney and Trent King appeared before the Board of County Commissioners for discussion of a letter mailed to Bill Caflisch as a result of the decision of the Fire Board at the April meeting.
Mr. Haymaker explained the incidents leading up to the decision of the Board and the four (4) incidents outlined in the letter to Mr. Caflisch. The letter addressed response to EMS calls and the effect it is having on the Rural Fire Budget .
Bill Caflisch responded to the letter and Mr. Haymaker’s remarks. He defended each incident with a reason and presented a letter to the Board from Lee Bynum on the protocol for responding. He said he didn’t know why he was reprimanded.
Commissioner Lewark-Wood stated “I don’t know why we can’t bury the hatchet”.
Commissioner Fowler said he feels the letter to Mr. Caflisch should have been brought to the Board of County Commissioners for their approval before being mailed.
Randy Haymaker advised the Board and Mr. Caflisch he did not “1022” when told at a non-injury accident and Marty Smith stated “when he was advised he was 1022 by the Incident Commander he should have 1022’d”.
Jeff Russell said the Incident Commander was at the scene and also medical services when the 1022 was given by the Commander.
Andy Richmond said he did not feel the Fire Board had all the facts when the decision was made to send the letter. Mr. Richmond is the Independence Station representative.
Mr. Caflisch these problems come up every six (6) months. Commissioner Tucker stated this is not a new problem but is “on going” when he was Coordinator. He said the problem has been by-laws that need “fine tuned”. His directive to the Fire Board was to go to work on the by-laws, protocol, SOP, etc. Also, operating procedures need to be established.
Mr. Haymaker responded by saying he had worked on procedures for the Dearing Station and presented them to all stations to consider but couldn’t get them to agree so nothing had been changed for all stations.
The meeting ended with Mr. Haymaker expressing the concern for the impact on the Fire District’s budget and the amount of money that is budgeted each year when the ambulance services get 2 mills each year. The Fire District did have an increase last year at budget time when Commissioner Tucker expressed concern over the cost of equipment and fuel.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Tucker to amend Resolution 07-65 to read “2. That all fees, as stated above shall be collected by the Sheriff’s Department with the Concealed Weapons Fees and Registered Offender Fees being deposited directly into each individual fund and the VIN Fees being deposited directly into the County General Operating Fund and transferred to the VIN Fund; these funds being established by the County Clerk specifically for this purpose.” Motion was seconded by Commissioner Fowler.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Yes
Commissioner Fowler – Yes
RES. NO. 07-87
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ADJOURNMENT: 8:45 PM
ACTION: Motion by Commissioner Lewark-Wood seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Lewark-Wood - Yes
Commissioner Tucker - Yes
Commissioner Fowler – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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BILLIE LEWARK-WOOD, Chairman
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GENE TUCKER, Member
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TONY FOWLER, Member
ATTEST:
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County Clerk
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