BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

April 30, 2007

 

 

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

 

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CALL TO ORDER:  Commissioner Lewark-Wood.

INVOCATION:  Commissioner Tucker.

PLEDGE OF ALLEGIANCE:  Commissioner Fowler.

 

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AGENDA APPROVAL:

 

ACTION:   A motion was made by Commissioner Fowler to approve the agenda as amended.  The motion was seconded by Commissioner Tucker.

     ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

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APPROVAL OF PAYMENT OF INVOICES:

 

ACTION:  A motion was made by Commissioner Fowler to approve invoices in the amount of ­$10,000.00 and $120,736.78 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

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APPROVAL OF MINUTES:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the minutes of­­­­­­ April 23, 2007 as presented by the County Clerk and amended on the vote for Cereal Malt Beverage License by Commissioner Tucker..  The motion was seconded by  Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

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EXECUTIVE SESSION:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:07 AM to return at 9:22 AM with the Board present to discuss non-elected personnel.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

Returned to session at 9:22 AM with no action taken and no decisions made.

 

 

GIS SYSTEM – BIDS FOR LEASE AGREEMENT FUNDING:

 

Robert Bever and Jim Miller met with the Board for the bid opening for the funding for the GIS System in the amount of $157,000.00.  The bids were as follows:

 

Commercial Bank, Independence                                                 5.3625 %

Commerce Bank, Independence                                                   5.118%

Community National Bank, Coffeyville                                       4.60%

Community State Bank, Coffeyville                                             5.75%

 

ACTION:  A motion was made by Commissioner Fowler to accept the low bid of 4.60% 5 years financing from Community National Bank, Coffeyville for funds for the GIS System Agreement in the amount of $157,000.00.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-82

 

Jim Miller reported on the informational tour made by Gordon  Slater and Jim Miller to the entities evaluating the usage for the GIS System by other agencies.

 

A GIS Committee meeting is scheduled for Tuesday, May 1st.

 

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PUBLIC WORKS:

 

Robert Bever, Public Works Coordinator, presented the weekly written report.  The following items were discussed:  Requested Executive Session for non-elected personnel; Requested to solicit bids for bridge design on East 8th Street (request was approved); Request for the vacation of Gradis Street west of Rosser Road (date will be set for viewing); Noxious Weed Chemical Bid Opening; Bid Opening for Flex Wing Mower for Road and Bridge; and reported on Household Hazardous Waste collection day April 18th and April 21st at the HHW Shop. 

Bids were as follows:

 

Chemicals –

 

SEK Grain, Independence                                               $16,440.00

 

ACTION:  A motion was made by Commissioner Tucker to award the chemical bid to SEK Grain, Independence, Kansas in the amount of $16,440.00 and to continue ordering from the same bid quoted when needed.  Debit Noxious Weed Department.  Motion was seconded by Commissioner Fowler.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-83

 

10’ Flex Wing Mower –

 

Shepard Truck & Tractor, Independence                                                     $8,225.00 – Bush Hog

O’Malley Implement, Independence                                                           $9,300.00 – Land Pride

                                                                                                                     $12,695.00 – John Deer

 

ACTION:  A motion was made by Commissioner Fowler to approve the low bid of $8,225.00 from Shepard Truck & Tractor, Independence, Kansas in the amount of $8,225.00 for 1 Bush Hog 10’ Flex Wing Mower.  Debit Noxious Weed Capital Outlay Fund.  Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-84

 

Executive Session:

 

ACTION:  A motion was made by Commissioner Fowler to recess to Executive Session at 9:39 AM to discuss non-elected personnel with Robert Bever present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Fowler – Yes

Returned to session at 9:49 AM with no action taken and no decisions made.

 

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BILL CAFLISCH – RURAL FIRE CHIEF:

 

Bill Caflisch was present at the meeting and added to the agenda for today’s meeting.  Also attending  with Mr. Caflisch were Charley Hixon and Leonard Caflisch.

 

EXECUTIVE SESSION:

 

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 9:52 AM to return at 9:57 AM to discuss non-elected personnel with Bill Caflisch present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to extend session at 9:57 AM.

 

ACTION:  A motion was made by Commissioner Fowler to extend the Executive Session to 10:03 AM with Bill Caflisch present and the Board.  Motion was seconded by

Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to extend session at 10:03 AM.

 

ACTION:  A motion was made by Commissioner Fowler to extend the Executive Session to 10:15 AM and ask Bill Caflisch and Wilbur Schwatken to be present with the Board.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

Returned to extend session at 10:15 AM.

 

ACTION:  A motion was made by Commissioner Fowler to extend the session to 10:22 AM with Wilbur Schwatken and the Board present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

Returned to session at 10:22 AM with no action taken and no decisions made.

 

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SHERIFF:

Stan Veach, Sheriff, met with the Board.  Discussed the inmate population and the number being housed outside Montgomery County.

 

Sheriff Veach stated he had nothing further if the Board had no questions.

 

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COUNTY HEALTH – COPIER BIDS:

 

Ruth Bardwell, County Health Coordinator, was present for the opening of bids for a copier for her department.

 

Bids were as follows:

 

Copy Products, Pittsburg                                                              $1,120.00 w/console

Century Midwest Office Systems, Chanute                                 $1,031.51

Service Office & Supply, Coffeyville                                          $1,289.00

Digital Connections, Inc., Coffeyville                                         $   899.00

McCarty’s Office Supply, Parsons                                               $1,050.00

                                                                                                          1,075.00

 

ACTION:  A motion was made by Commissioner Tucker to approve the low bid for one (1) copier for County Health Department to be purchased from Digital Connections, Inc., Coffeyville in the amount of $899.00.  Debit County Health Fund.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

RES. NO. 07-85

 

Ms. Bardwell reported on the location of the puppies whose mother had been infected with rabies.  She said six (6) of the nine (9) had been located.

 

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CLASS LTD – UPDATE AND BUDGET REQUEST:

 

Jan Bolin and Phillip Chappuie presented an update from CLASS LTD to the Board.  They advised they had purchased the Graves Funeral Home in Coffeyville for the location of the offices in Coffeyville.

 

The budget request was presented for 2008 and no action was taken at this time.

 

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OTHER COUNTY BUSINESS:

 

  1. Letter to Coffeyville Community College Coach Herkelman was presented for the approval of the Board which was written by the County Clerk at the request of the Board.  The letter is congratulating the Red Ravens basketball team.  Letter was approved and signed.
  2. Department Luncheon at 11:30 AM.
  3. Executive Session:

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 11:26 AM to return at 11:31 AM  to discuss non-elected personnel.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

Returned to session at 11:31 AM with no action taken and no decisions made.

 

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Recessed to Department Luncheon at 11:45 AM

 

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ADJOURNMENT:  12:45 PM 

 

ACTION:  Motion by Commissioner Fowler seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Lewark-Wood - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Fowler – Yes

 

 

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

 

                                                                                           _____________________________________

BILLIE LEWARK-WOOD, Chairman

 

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GENE TUCKER, Member

 

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TONY FOWLER, Member

 

ATTEST:

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                    County Clerk

 

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