2006 12 28

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

December 28, 2006

The Board of County Commissioners, three members and the County Clerk present, met in evening session at 7:00 PM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $58,919.90 & $241,390.43 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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JUDGE CANADAY – REMODELING OF COFFEYVILLE FACILITY:

Judge Canaday requested the County Clerk present a Memorandum of Understanding between Montgomery County District Court and the City of Coffeyville and the cost for remodeling of the Coffeyville Court Offices in the amount of $57,437.50. He requested the amount be encumbered for 2006. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to acknowledge receipt of the Memorandum of Understanding between Montgomery County District Court and the City of Coffeyville and authorize encumbering the sum of $57,437.50 for remodeling costs. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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PUBLIC WORKS:

Terry Bohr, representing Public Works Department met with the Board to report on the hot water heater for the Judicial Center. She stated there is need to replace two (2) hot water tanks in the Judicial Center. The total cost for both tanks is $8,600.00. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve the purchase of two hot water tanks for the Judicial Center in the amount of $8,600.00 to be debited from the Jail Surplus Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-212

Executive Session –

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 7:23 PM to discuss non-elected personnel with Terry Bohr present to return at 7:38 PM. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 7:34 PM with no action taken and no decisions made.

The Board approved the closing of the Public Works Office at 3:00 PM on January 3^rd, 2007 for the retirement of Homer Newton.

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SHERIFF STAN VEACH:

Sheriff Veach met with the Board and inquired as to the status on the hot water heaters for the Judicial Building. The Board told Sheriff Veach they had approved the expenses and Terry Bohr said they will be installed as soon as possible and hopefully the during the next week.

Discussed the manual for Department of Corrections and the Board agreed the cost of the manual will be paid from General Operating in the year 2007.

Reported on Mr. Rex Mills who has been ill.

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OTHER COUNTY BUSINESS:

Effective January 1, 2007 mileage rate will change from 43 cents per mile to 48.5 cents per mile.
Register of Deeds requested the amount of $1,065.35 for office furniture to be paid from General Operating Capital Outlay. The Board would not authorize the payment from Capital Outlay but suggested the cost be paid from the Register of Deeds 2007 Budget if the furniture is needed.
Resolution authorizing County Clerk’s base annual salary and County Treasurer’s base annual salary –

ACTION: A motion was made by Commissioner Mattix to authorize the County Clerk’s base annual salary and the County Treasurer’s base annual salary to be equalized on the monthly payroll effective with the first pay period in 2007. The difference in the amount of the annual auto tag payment to the County Treasure and the total annual salary paid monthly to the County Election Officer is to be calculated at the last pay period of each year effective December, 2006 and payment made to equalize the yearly amounts paid for these two offices. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-213

Executive Session –

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 7:59 PM to return at 8:05 PM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 8:05 PM with the following action:

ACTION: A motion was made by Commissioner Tucker to extend the Executive Session from 8:06 PM to 8:15 PM with the Board present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 8:15 PM with no action taken and no decisions made.

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ADJOURNMENT: 8:30 PM

ACTION: Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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