BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

December 18, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Tucker.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of December 4, 7 & 11, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $327,328.98 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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COUNTY APPRAISER – TEMPORARY HIRE:

County Appraiser Bob Kline met with the Board to request approval to hire Lois Spradling temporarily for 90 days at $10.00 per hour for the mapping department in his office. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the temporary hiring of Lois Spradling for the mapping department for 90 days at $10.00 per hour. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-202

Mr. Kline presented a request for a 3.5% increase for an employee completing probationary period. The request was approved by the Board.

COUNTY HEALTH GRANT FUNDS:

Ruth Bardwell, County Health Administrator, advised the Board an amount of $17,082 was attached to the Pandamic Flu Grant in addition to the $39,000 already received. Documents requiring the Chairman’s signature were presented.

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign Pandamic Flu Grant Documents on behalf of Montgomery County. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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2006 BUDGET AMENDMENT HEARING:

The 2006 Budget Amendment Hearing was conducted at 9:15 AM with no public input regarding the amendment. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve the 2006 County Budget Amendment as published. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

The budget hearing closed at 9:20 AM.

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:20 AM to return at 9:25 AM with Liz Schwatken, Human Resources Director present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 9:25 AM with no action taken and no decisions made.

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 9:25 AM to return at 9:30 AM with the Board present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 9:30 AM with no action taken and no decisions made.

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COUNTY TREASURER – END OF YEAR BUSINESS:

Nancy Clubine, County Treasurer, gave information on SB374 passed in April increasing the compensation to the County Treasurer from the Auto Tag Department. Due to the increase for the year the Auto Tag Fund does not have enough money to pay this compensation and requested the difference for this year come from the County Treasurer’s fund. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to authorize the County Treasurer to receive compensation for the Auto Tag Department for 2006 to be paid from the County Treasurer fund. The amount is undetermined at this time but is set by State. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-203

Ms. Clubine told the Board the remodeling will be finished after the first of the year. Office equipment cost will be $3,858.00 from McCarthy’s and will be paid from the County Treasurer’s budget if approved by the Board. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the purchase of office equipment for the County Treasurer’s office in the amount of $3,858.23 from McCarthy’s Office Machine, Inc., Parsons, Kansas to be debited from County Treasurer’s Fund. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-204

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PUBLIC WORKS:

Terry Bohr, representing the Public Works Department, presented the weekly written report. The following items were discussed: Road Viewing for County Road 4000-13 set for January 22, 2007; Contract for “Design Services” for State Street project; Resolutions for transfer of funds; Bids for carpet in Treasurers office will be submitted after first of the year; and another hot water tank in Judicial Center is leaking and will need to be replaced. As a result of this report, the following action was taken:

Design Services Contract –

ACTION: A motion was made by Commissioner Lewark-Wood to accept the contract as stated between Design Services and Montgomery County for the State Street Project in Caney in the amount of $14,000.00. Debit Road and Bridge Fund.

Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-205

Transfer of Funds –

ACTION: A motion was made by Commissioner Mattix to approve the transfer of all available monies from the road and Bridge Fund as of December 31, 2006 into a Reserve Fund. The amount of $200,000 to be credited to the Special Road, Bridge or Street Building, Machinery, Equipment & Bridge Building Fund and the amount of $200,000 to be credited to the Special Highway Improvement Fund. This transfer is subject to the 2006 audit. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-206

ACTION: A motion was made by Commissioner Lewark-Wood to transfer all available monies from the Noxious Weed Fund, as of December 31, 2006 into a Reserve Fund. The amount of $40,000 to be credited to the Noxious Weed Capital Outlay Fund. The transfer is subject to the 2006 audit. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-206

EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:25 AM to return at 10:40 AM with Robert and Joyce Bever present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:40 AM with no action taken and no decisions made.

A contract for employment was offered to Mr. Robert Bever as Public Works Coordinator with a contract date of January 1, 2007 through December 31, 2007, annual salary of $55,000.00. Health benefits will begin at date of employment and the Board waives the 30-day waiting period. The following action was taken:

ACTION: A motion was made by Commissioner Mattix Montgomery County enter into an employment contract with Robert Bever in the position of Public Works Coordinator with contract date being January 1, 2007 through December 31, 2007 with an annual salary of $55,000.00. Health benefits will begin at date of employment and the Board waives the 30-day waiting period. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-208

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MONTGOMERY COUNTY SHERIFF :

Sheriff Veach met with the Board and advised he estimates to be $24,000 over budget for 2006. He requested the Board reconsider his budget for 2007 and authorize an increase. No decision was made at this time.

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OTHER COUNTY BUSINESS:

Executive Session – County Clerk

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:51 AM to return at 10:00 AM to discuss non-elected personnel with the County Clerk present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:00 AM with no action taken and no decisions made.

The County Clerk requested and increase for the Election Clerk effective the next pay period to be paid from Indirect Election. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve a 4% increase for the position of Election Clerk effective December 26, 2006 to be paid from Indirect Election Fund. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-209

Southeast Kansas Area Transit Coordinating Council Support Letter –

A letter of support for operating funds for the Southeast Kansas Area Transit Coordinating Council was approved and signed by the Chairman.

Advisory ballot was presented to the Board.
Signed plats for Meadow Acres and Myers Subdivision.
Local Alcohol Tax Resolution –

ACTION: A motion was made by Commissioner Mattix to authorize the distribution of the Local Alcoholic Liquor Tax Funds by population prorated to all Incorporated cities in Montgomery County for Special Parks and Recreation in the total amount of $13,508.00. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Received Incident Report from Jim Miller –
Budget Balance Transfer for 2006 –

ACTION: A motion was made by Commissioner Lewark-Wood to approve the budget transfers for year end 2006 from the General Operating Fund and General Capital Outlay Fund to funds within the County General Fund as calculated by the County Clerk at an estimated amount of $227,500.00.

Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-211

The next meeting will be held December 28^th at 7:00 PM to close end of year business.
Verbal approval was given to the payroll department for payroll checks.

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ADJOURNMENT: 11:45 AM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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