BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
December 11, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of October 30, November 13, 20 and 27, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $210,322.72 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:08 AM to return at 9:20 AM to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:20 AM with no action taken and no decisions made.
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JAIL COMMITTEE – JEFF CHUBB:
Mr. Jeff Chubb representing the Jail Committee presented a request to the Board for placing an additional question on the Advisory Ballot regarding the funding of the jail expansion through sales tax. He also said the USD 446 School Board asked about a question on a bond issue. The Board agreed to the additional question being added for the funding of the jail but did not agree to a question for the school issue. The reprinting of the ballots will be between $1,300 and $1,500 per ES&S.
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ENVIRONMENTAL HEALTH/ZONING – EMPLOYEE STATUS CHANGES:
Scott Barnhart, Environmental Health/Zoning Director presented requests for increases in salary for Susan Hobbs and Tammy Jackson. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the Employee Status Changes as presented by Environmental Health/Zoning Director for increases in salary for Susan Hobbs and Tammy Jackson. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-198
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REGISTER OF DEEDS OFFICE SPACE:
Marilyn Calhoun, Barbara Curtis and Terry Bohr met with the Board to discuss the moving of the Register of Deeds office to the Court Services offices and Court Services will move to the 1st floor where the Register of Deeds was located. An amount of $2,000 has been allowed for remodeling. Barbara Curtis said the preparation will begin after January 1st. The Board agreed with the proposal and Court Services has also agreed to the move.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator and Terry Bohr were present for the meeting. Ms. Curtis presented the weekly written report. The following items were discussed: Rock report; Permit Map for November; Upgrade to railroad crossings on Olive Street and Carson Street at Cherryvale (One of the three contracts is available today for signature. Project is 100% Federal Funds); and Release of All Claims form from Magellan Pipeline.
The Board agreed the lease agreement between Montgomery County and the Skeet Club will work and Ms. Curtis will proceed with the signatures.
A “thank you” letter was read from Dearing City to the Public Works Department.
Snow storm cost figures were present with 497 hours and overtime at over $11,000; 207 tons of materials were used.
Following the report Mr. Nelson Olinger requested to speak to the Board. He stated he was disappointed in no leadership including no leadership by the two (2) county commissioners. The county has good employees that need leadership. The commissioners are paid a very good salary and should heck to see if things were ready to go. He feels they let down the one commissioner last Monday by not backing him up on the snow issue. He is in favor of a 5 member commission to serve without pay. He also asked for 2 commissioners to resign over their mistakes.
Mr. Olinger asked if there could be a CDL training class. Also could there be a release so county could fill in holes in driveways.
Commissioner Lewark-Wood replied to Mr. Olinger’s remarks. She said she was “sorry to be a disappointment but she has brought service to the County and listens to people”. She said she appreciated his coming to the meeting but was sorry he feels the way he does.
Commissioner Tucker said he has “no comment”.
Ms. Curtis read the following statement: “First of all I want to commend the Public Works Department for the job performed during and after the snowstorm last week. This should have been the first order of business at last weeks meeting.
Contrary to the feelings of the Board, (and I say “Board” because two of you never said anything so I’m assuming you agreed with the speaker) preparation was made in advance. I seriously doubt the Board is aware of what goes into that preparation or who sets that preparation in motion. That would be the Road Supervisor.
We have an outstanding Public Works Department and you do not recognize that. Very seldom do any of you show appreciation for what they do but are always ready to criticize or take someone’s word that our performance is lacking. Thanks to you, the Board, the morale in our department slipped. You cannot criticize and ridicule Supervision in an open meeting and not have it reflect on the entire department.
I hope this opens your eyes and that the person that accepts my position and the entire department is shown more respect and given credit for the multitude of duties performed by this department.”
Commissioner Tucker said it is “water under the bridge and we should go forward”.
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SHERIFF – AUTOMOBILE MEDICAL INSURANCE:
Sheriff Veach, Dave Dennis and Doug Buckles of Newkirk, Dennis and Buckles Insurance met with the Board to discuss the coverage on employees and passengers in county vehicles. Employees are covered by workman’s compensation if an accident occurs and medical expenses are incurred. Any passenger in a county vehicle other than a Montgomery County Employee is not covered for medical expenses. The coverage is for liability in the event the county is sued due to the accident.
The Sheriff’s Reserve being covered under Workmen’s Compensation was also discussed. The Payroll Department and the County Clerk had been advised by Gina at the agency these individuals were not covered. Mr. Buckles stated he was sure they are covered and will bring something to the Sheriff and County Clerk in writing showing they are covered.
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Recessed at 10:52.
Returned at 10:55.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to approve the issuance of an Occupational License to American Legion Ernest Brown Post 138. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-199
ACTION: A motion was made by Commissioner Mattix to approve the request and grant authorization to deposit Unclaimed 204 Inmate Funds in the amount of $327.72 to the General Fund to be credited to Department of Corrections. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-200
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Recessed at 11:10 AM to the Employee Christmas Dinner.
Returned to session at 3:45 PM.
HOLIDAY FOOD VOUCHERS – UNIFIED COURT:
ACTION: A motion was made by Commissioner Tucker to approve the issuance of Holiday Food Vouchers to Unified Court employees to be reimbursed from the Unified Court Budget to the General Operating Fund in the total amount of $625.00 at $25.00 per employee, 25 employees. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-201
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EXECUTIVE SESSION - INTERVIEW:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 3:50 PM to discuss non-elected personnel with Robert Bever present to return at 4:15 PM. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 4:15 PM with no action taken. Motion by Commissioner Mattix to extend session to 4:30 PM with Mr. Bever present. Seconded by Commissioner Lewark-Wood.
Returned to session at 4:30 PM with no action taken and no decisions made.
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ADJOURNMENT: 4:30 PM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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