BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
December 4, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Tucker
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattixr to approve invoices in the amount of $92,466.55 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 9:10 AM to discuss non-elected personnel with the County Clerk present to return at 9:15 AM. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:13 AM with no action taken and no decisions made.
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INSURANCE COVERAGE – EMPLOYER’S MUTUAL:
Mr. Dave Dennis and Mr. Doug Buckles representing Newkirk, Buckles and Dennis, Inc. presented premium cost and explanation of coverage for the year beginning December 1, 2006 through December 1, 2007. The premiums reflected a decrease from $353,321.00 to $340,740.00. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to renewal coverage written with Employers Mutual Casualty Company through Newkirk, Dennis and Buckles, Inc. for the year beginning December 1, 2006 and ending December 1, 2007 for the Package Insurance Coverage for Montgomery County. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-195
ENVIRONMENTAL HEALTH – EXECUTIVE SESSION:
Scott Barnhart, Environmental Health Director requested an Executive Session for non-elected personnel.
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session for 10 minutes to begin at 9:26 AM and return at 9:36 AM to discuss non-elected personnel with Scott Barnhart and Jim Miller present for the first five (5) minutes and Scott Barnhart present for the last five (5) minutes. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:36 AM with no action taken and no decisions made.
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HUMAN RESOURCES – REQUEST TO CLOSE PUBLIC WORKS FOR RETIREMENT OF PUBLIC WORKS COORDINATOR:
Liz Schwatken, Human Resources Director presented a request to the Board for the Public Works Department to close Friday December 15th from 1:00 PM to 4:00 PM for the retirement of Barbara Curtis. The request was approved providing there is no bad weather for Public Works to be called on.
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PUBLIC WORKS:
Barbara Curtis, Vasco Brown, and Terry Bohr, Public Works Department, met with the Board. Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: A request to vacate County Road 5600-20 with a viewing date of January 8th (date was approved); Offer of settlement from Magellan Pipeline; Addressed railroad crossings being repaired by SKO; Major Bridge Replacement Status (County Bridge No. 19); Lease agreement with the Skeet Club has been reviewed by the County Counselor and a copy provided for the Board’s review; and discussed snow removal. As a result of this report and discussion, the following action and further discussion followed:
ACTION: A motion was made by Commissioner Mattix to accept the proposal for settlement of the county’s claim for damage expenses incurred from the January 19, 2006 gas pipeline breakage incident in the amount of $42,952.09. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-196
Snow Removal Discussion:
Commissioner Mattix presented Snow Removal Figures he compiled reflecting mileage, hours and snow removal. He went on to say he was “embarrassed that not all county roads were graded and he blames it on poor management and planning”. He also said it was not the fault of the operators but of management. He then gave his compiled figures and how long it should have taken for the removal. He said they knew about the storm well ahead of time and all the removal should have been done. He said he had complaints from Liberty because the attendees at a funeral “saw the grader go by without the blade down”.
Ms. Curtis told the Board the city of Independence had asked for the county’s assistance.
Commissioner Mattix said Mr. Brown should resign. Ms. Curtis told Commissioner Mattix he was out of line, “Mr. Brown is my employee”. She also stated that both she and Commissioner Mattix will be gone in a few weeks and “the management is going to take care of itself”.
Commissioner Mattix again said Mr. Brown should resign and Mr. Brown asked it he had someone in mind to replace him. Commissioner Mattix responded by saying in fact he did have someone in mind, Mr. Roberds.
Commissioner Lewark-Wood and Commissioner Tucker had no comments.
SHERIFF – COUNTY INSURANCE (AUTOMOBILE):
Sheriff Veach asked if the inmates are covered by the automobile insurance if injured in an accident. The question is a result of an accident involving an inmate at the Coffeyville Fair and his medical expenses. The County Clerk was instructed to request Mr. Dave Dennis and Mr. Doug Buckles be at the next meeting along with Sheriff Veach to discuss this issue.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:40 AM to return at 11:00 AM to discuss non-elected personnel with Robert Bever present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned from Executive Session at 11:00 AM to make a motion to extend the session until 11:15 AM with Mr. Bever present. Motion was made by Commissioner Mattix and seconded by Commissioner Tucker with Commissioner Lewark-Wood voting yes.
Returned from Executive Session at 11:15 AM with no action taken and no decisions made.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:23 AM to discuss non-elected personnel with the Board present to return at 11:30 AM. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:30 AM with no action taken and no decisions made.
OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to approve the issuance of an Occupational License for Coffeyville Country Club. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-197
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ADJOURNMENT: 11:35 AM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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