BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
November 20, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of October 19, 23 and November 6 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $202,066.35 as presented by the County Clerks office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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COMMUNITY CORRECTIONS AUDIT:
Kurtis Simmons, Community Corrections Director, advised the Board an audit will be conducted of the Community Corrections Department beginning December 4th for one week. The auditor in charge requested a member of the Board be present for the exit review. The Board asked Jim Miller to represent them at the review.
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ADVISORY BALLOT DISCUSSION:
Commissioner Mattix discussed the planning for an Advisory Ballot by the county on two questions:
Commissioner Mattix said he would like to proceed with the planning of the election and direct the County Clerk to begin work on it.
Commissioner Tucker said he wants more input from citizens.
Commissioner Lewark-Wood said she did not want to proceed at this time and feels the colleges are ok just the way they are.
Commissioner Mattix said he is in favor of the election but will honor his fellow commissioners decision.
Commissioner Tucker asked it be table for one week and vote next week on the Advisory Election. It will be voted on at the November 27th meeting.
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SCHLOTTERBECK AND BURNS, LLC AUDIT ENGAGEMENT LETTER:
Harley Schlotterbeck presented the Audit Engagement Letter for the audit year ending December 31, 2006. The auditing firm services will increase by 5% over last year for a cost of $16,700.00. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to accept and approve the Audit Engagement Letter between Schlotterbeck and Burns, LLC and Montgomery County for the 2006 County Audit with a 5% increase at a cost of $16,700.00 to be paid from General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. NO. 06-189
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HUMAN RESOURCES PURCHASE PRINTER:
Liz Schwatken, Human Resources Director, requested approval to purchase a printer due to the present printer no longer operating. Approval was given for the purchase of a printer to be paid from General Capital Outlay.
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COUNTY APPRAISER BOB KLINE EXECUTIVE SESSION & POLITICAL ACTIVITY:
Mr. Bob Kline, County Appraiser and Kathy Craig met with the Board. Mr. Kline first addressed the accusation of political activity being done in Cherryvale during the November General Election and being conducted by a county employee from a county vehicle. He explained to the Board this was not true and he himself was present in Cherryvale along with another employee and there was no political activity of any kind. Commissioner Lewark-Wood stated one individual said they had video tape of the employee and kids going door to door. Mr. Kline contacted one of the individuals reporting this to Commissioner Lewark-Wood.
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:48 AM to return at 10:00 AM to discuss non-elected personnel with County Appraiser Bob Kline and Kathy Craig. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 10:00 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Work crews, Tractor with bad engine; Bids for a 20T trailer recommendation; Completed work program map; and Major Bridge Replacement Status (County Bridge No. 19). As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to accept bid from Chetopa Farm Implement, Chetopa, Kansas for the Inframe Engine Rebuild at a cost of $5,825.00. Debit Road and Bridge Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Trailer Bids
Berry Trailer, Wichita $21,368.00
Victor L. Phillips Co, Joplin $18,550.00
ACTION: A motion was made by Commissioner Mattix to award the Heavy Duty Dual Tandem Tilt Trailer bid to the low bidder, Victor L. Phillips Co., Joplin in the amount of $18,550.00. Debit Special Equipment Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix Yes
Commissioner Tucker Yes
Commissioner Lewark-Wood Yes
RES. NO. 06-188
Executive Session:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 10:25 AM to return at 10:30 AM to discuss non-elected personnel with Barbara Curtis present. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix Yes
Commissioner Tucker Yes
Commissioner Lewark-Wood Yes
Returned to session at 10:30 AM with no action taken and no decisions made.
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SHERIFF VEACH:
The Board discussed the four wheeler problem in Dearing City and asked if Sheriff Veach had spoken with the County Counselor. He said he had not spoken to Mr. Kritz but a county resolution is needed in order for his department to enforce restrictions on riding these vehicles.
Sheriff Veach discussed the bills on the radios that are in addition to the console expenses. He said he understood they were to be included in the original bill but were not included. The remainder of the cost will be paid from 911 funds.
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JUDGE CANADAY COPIER BID:
Bids for the copier for Unified Court were as follows:
Copy Products, Pittsburg, Kansas $5,713.00 Toshiba
Century Midwest Office Systems, Chanute, Kansas $6,137.00 Savin
Service Office & Supply, Coffeyville, Kansas $6,348.00 Zerox
Digital Connections, Inc., Coffeyville, Kansas $4,895.00 Gestener
Judge Canaday will return to the Board with a decision next Monday.
The remodeling of the court room starts on December 11, Judge Canaday advised.
The third floor of the City Hall in Coffeyville was discussed. The cost will be approximately $60,000. There was discussion on a split between Coffeyville City and the County on the cost. Commissioner Tucker stated he feels the rent should include upkeep and repairs and will not vote for county money to be spent. The city must make a commitment for $30,000.
Commissioner Lewark-Wood said the budget is Judge Canadays and asked if he has the budget for the remodeling expenses. It was left that his budget could be spent on the remodeling if he does not exceed his budget.
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GRIEVANCE COMMITTEE:
Marilyn Calhoun, Scott Barnhart and Stanley Gartner met with the Board to present the findings of the Grievance Committee on the Julie McConnell grievance. Mr. and Mrs. McConnell were present for the reading of the report from the Committee.
The recommendation is on file and signed by the Grievance Committee members.
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EXECUTIVE SESSION - PUBLIC WORKS APPLICATIONS:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:40 AM to return at 11:00 AM for the purpose discussing applications for the Public Works Director Position. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix Yes
Commissioner Tucker Yes
Commissioner Lewark-Wood Yes
Returned to session at 11:39 AM with no action taken and no decisions made.
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EXECUTIVE SESSION REGISTER OF DEEDS:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 11:33 AM to return at 11:48 AM to discuss non-elected personnel with Marilyn Calhoun present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix Yes
Commissioner Tucker Yes
Commissioner Lewark-Wood Yes
Returned to session at 11:39 AM with no action taken and no decisions made.
Ms. Calhoun discussed needed office space for the Register of Deeds and asked if office space could be traded with the Court Services Office. Public Works will look into the space needed and will return with Ms. Calhoun to the Board. No decision was made at this time.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 12:00 Noon to return at 12:30 PM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix Yes
Commissioner Tucker Yes
Commissioner Lewark-Wood Yes
Returned to session at 12:30 PM with no action taken and no decisions made.
ADJOURNMENT: 12:30 PM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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