BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
November 13, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of October 16, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $175,534.19 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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CANVASS OF VOTES – GENERAL ELECTION:
The official canvass of votes for the November 7, 2006 General Election was conducted with the Board of County Commissioners acting as the Board of Canvassers. The canvass was completed with no change to the ballot count with the exception the addition of the valid Provisional Ballots and had no effect on the result of any office. No members of the public were present for the canvass.
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PUBLIC WORKS:
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 10:50 AM to return at 10:55 AM with Barbara Curtis present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:55 AM with no action taken and no decisions made.
Discussed CDL Positions, Ms. Curtis requested the salary be raised from $10.00 to $10.50 per hour effective today as a beginning rate and to advertise for these positions. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the increase for the CDL positions in Public Works salary rate from $10.00 to $10.50 per hour effective immediately and to authorize the Public Works Coordinator to advertise for these positions available. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-187
Ms. Curtis presented the weekly written report. The following items were discussed: Approach for mailbox at Chism Lane and Sweeney Hill Drive has been redone; Trailer bid opening; Corrugated pipe bids; Use of landfill as a fire training location; and Major Bridge Replacement Status (County Bridge No. 19 and County Bridge No. 1001).
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SHERIFF VEACH – EMPLOYEE CHANGE OF STATUS:
Sheriff Veach presented two (2) Employee Change of Status Forms for the approval of the Board; one promotion and 1 reduction. The Board approved the status changes as presented.
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:03 AM to return at 11:10 AM to discuss non-elected personnel with Sheriff Veach present to discuss non-elected personnel.. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:10 AM with no action taken and no decisions made.
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MONTGOMERY COUNTY RURAL FIRE – EXECUTIVE SESSION:
Wilbur Schwatken, Montgomery County Rural Fire Director and Marty Smith, Dearing Fire Department, met with the Board for Executive Session
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:38 AM to return at 11:53 AM with Wilbur Schwatken and Marty Smith present to discuss non-elected personnel.. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:53 AM with no action taken and no decisions made.
Mr. Schwatken advised the Board the Fire District has been awarded a grant in the amount of $4,200 with a 50-50 match and request 7 inline phone inductors be put out for bid to be paid from the grant funds. The request was approved by the Board.
Mr. Schwatken requested approval for the annual Fire Department’s Christmas Dinner be held in the basement of the Judicial Building the 5th of December 7, 2006 at 7:00 PM. Approval was given.
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COUNTY APPRAISER – REQUEST FOR DESIGNATED PARKING BEHIND JUDICIAL BUILDING:
Mr. Bob Kline, County Appraiser met with the Board with the request for two (2) parking places be designated for the County Appraiser’s vehicles behind the Judicial Building. The request was approved by the Board and referred to the Public Works Department to designate the places.
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 11:58 AM to return at 12:08 PM with the County Appraiser present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 12:08 PM with no action taken and no decisions made.
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HUMAN RESOURCES – NOTICE FROM UNEMPLOYMENT FOR DOC EMPLOYEE:
Liz Schwatken, Human Resources Director, addressed a problem with an unemployment notice which required an answer from the employer within a time period for a Department of Corrections employee that was terminated. She advised the Board the notice had been sent to the Department of Corrections Director, Mario Grant the same day as received in her office. The notice did not go to the Sheriff’s Office in time for it to be answered. She explained the notices are always sent to the Department Supervisor in the department the employee was employed. No instructions had been received in Human Resources to send Department of Corrections notices to the Sheriff’s Department but she will send all DOC notices to Sheriff Veach as of this date.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:11 AM to discuss non-elected personnel with the County Clerk present and return at 11:20 AM. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:20 AM with no action taken and no decisions made.
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 11:20 AM to return at 11:35 AM with the Board present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:35 AM with no action taken and no decisions made.
Jim Miller, Emergency Preparedness Director advised the Board a radio tower is available to the County by a donation from Laverne Vestal. The tower is 170’ high and would have to be dismantled and moved by the county. Mr. Miller will check into the cost and labor involved in moving it.
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ADJOURNMENT: 12:28 PM
ACTION: Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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