2006 10 30

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

October 30, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Mattix to approve the minutes of October 9, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood..

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Mattixr to approve invoices in the amount of $359.07 and $14,226.61 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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COUNTY APPRAISER – AERIAL MAP AGREEMENT:

Bob Kline, County Appraiser, met with the Board to present the Aerial Map Agreement for fees to be charged for information to individuals or entities excluding government entities. Mr. Kline said he is not in favor of free maps to the rural water districts. The fee rate is based on the initial charge to the county for the “flight” to obtain the information for the maps. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve the agreement form entitled Subscriber Agreement Regarding Use of Aerial Images and fee schedule for maps. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 06-177

MIDLAND THEATER GRANT – KENNETH BURCHINAL:

Mr. Kenneth Burchinal met with the Board to present the Inter-local Agreement Support forms for the grant for the Midland Theater in Coffeyville. The documents were signed by the Chairman for obtaining grant funds for the Midland Theater project. Mr. Burchinal thanked the Board for their support.

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COUNTY HEALTH DEPARTMENT:

Ruth Bardwell, County Health Director, met with the Board on the following:

To present the new contract for the Bio-Terrorism Grant for 2006-2007 in the amount of $39,148.00.
County Health Trailer, Cabinets and Electrical Wiring - The Board authorized Ms. Bardwell to proceed with the completion of the trailer.
Full Time Position for Mary Ann Freedle – The Sheriff needs a part-time nurse at the jail which will be two 12 hour days with the hours worked for County Health this would be a full-time position with benefits. Benefits will be prorated between the Department of Corrections and County Health. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to authorize a full-time position for Mary Ann Freedle with 8 hours for Department of Corrections and 32 hours for County Health with benefits to be prorated between the two (2) departments. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 06-181

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Speed study on County Road 4300; Share cost on drainage study for State Street in Caney; Requested permission to quote 480’ of 12” Corrugated Metal Pipe and bands and approval was given to obtain the quote; Cost of remodeling in the Register of Deeds office; Major Bridge Replacement Status (County Bridge No. 1001); Replacement hot water tank for jail; and Landfill inspection was conducted October 18, 2006 with an overall good report received. As a result of this report, the following action was taken:

Remodeling Cost for Register of Deeds and transfer of funds –

ACTION: A motion was made by Commissioner Tucker to direct the County Clerk to transfer $6,000.00 from the County General Operating fund to the County Building Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 06-182

Hot water tank for jail –

ACTION: A motion was made by Commissioner Mattix to approve the purchase of a replacement hot water heater for the jail from Joplin Supply, Joplin, MO at a cost of $4,450.00 to be debited from the Jail Surplus Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 06-183

Executive Session:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:18 AM to return at 10:30 AM to discuss non-elected personnel with Barbara Curtis, Public Works Coordinator present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:30 AM with no action taken and no decisions made.

SHERIFF STAN VEACH:

Sheriff Veach presented an Employee Status Change for T. J. Wilson with an increase in salary. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the Employee Status Change for T. J. Wilson in the Department of Corrections as presented by the Sheriff. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 10:36 AM to return at 10:41AM with the Sheriff present to discuss non-elected personnel. Motion was seconded by CommissionerLewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:36 AM with no action taken and no decisions made.

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OTHER COUNTY BUSINESS:

Executive Session – County Clerk

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:45 AM to return at 10:55 AM with the County Clerk present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:55 AM with no action taken and no decisions made.

Executive Session

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:25 AM to return at 11:40 AM with the Board present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:40 AM with no action taken and no decisions made.

Appointment Juvenile Corrections Advisory Board –

ACTION: A motion was made by Commissioner Lewark-Wood to accept the recommendation from the Coffeyville School District for Lisa Brookover to be the Education Representative for Juvenile Corrections Advisory Board, term expiring on July 30, 2009. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-184

GIS Fund –

ACTION: A motion was made by Commissioner Mattix to direct the County Clerk to establish a fund for GIS with the contact person to be Jim Miller. The fund to be established for the purpose of developing a functional GIS System for Montgomery County. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-185

Letter to Jail Study Committee presented by the Chairman.

Grievance Committee Appointment –

ACTION: A motion was made by Commissioner Tucker to appoint Marilyn Calhoun, Scott Barnhart and Stanley Gartner as the Grievance Committee to review and make a recommendation to the Board on the grievance filed by Julie McConnell against the Montgomery County Sheriff. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-186

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ADJOURNMENT: 11:55 AM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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