2006 10 23

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

October 23, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Mattix.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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REGISTER OF DEEDS – SURVEYOR RECOMMENDATION:

Marilyn Calhoun, Register of Deeds, presented a recommendation to the Board for contracting with a licensed Land Surveyor for County Surveyor Services and Establishing Fees for the Surveyor’s Services. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve the contract between Schmitz Surveying Services, Parker, Kansas and Montgomery County for County Surveyor Services at the established rates by the company to range from $40.00 to $200.00. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-179

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HUMAN RESOURCES:

Liz Schwatken, Human Resources Director, discussed the following topics with the Board:

Employee Christmas Dinner will be December 11^th with Food Vouchers for $25.00 to be given.
Road and Bridge Position will be advertised state wide and nationally.
Discussed Social Security meetings in the Commission Room and they will be advised the December meeting will be the last time the room will be available.
Flu shots are to be given October 30^th from 9:15 AM to 11:30 AM.

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COUNTY APPRAISER – AERIAL MAPS:

County Appraiser Bob Kline met with the Board to discuss the request from Rural Water District No. 6 for aerial maps from the county. Mr. Kline suggests a fee of $4,500.00 for all files and charge any entity that is not a governmental entity.

Commissioner Mattix asked Mr. Kline to establish fee structure and return next week with contract form to be used and fees.

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Drainage problem in Caney; Inspection on river bridge east of Sycamore; Major Bridge Replacement Status (County Bridge No. 1001); Building Maintenance hot water tank in Judicial Center; and Household Hazardous Waste report. As a result of this report, the following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the agreement through a statewide contract for the underwater bridge inspection on the river bridge east of Sycamore with the County share being $650.00. Debit Public Works Department. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-180

Discussed the drainage problem in Caney. Ms. Curtis advised there are no grants or low interest loans available for the project. Mr. Shawn Turner from TranSystems was present and discussed the possibility of replacing and adding culverts to help with the drainage. The survey and modeling (hydraulic analysis) could be under $10,000.00.

Commissioner Tucker said he feels the City of Caney needs to be asked to participate. Ms. Curtis will contact the Caney City Administrator.

Approval was given to obtain quotes on a hot water tank in the Judicial Center with an estimated cost of $3,500.00 to $4,500.00.

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SHERIFF STAN VEACH – EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:32 AM to return at 10:42 AM to discuss non-elected personnel with the Sheriff present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:42 AM with no action taken and no decisions made.

Discussion: Advised the Board Bob Booth, Jail Administrator has been assigned to Road Patrol and relieved of his jail administrator duties and replaced by Mario Grant. Julie McConnell, Assistant Jail Administrator has been terminated.

Discussed the 4-wheeler problem in Dearing. Sheriff Veach said he will enforce it if there is a county resolution. Paul Kritz will be contacted for a resolution.

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RICHARD BASHAM – ADVISORY BALLOT:

Mr. Basham met with the Board to discuss the advisory ballot and the college question. He presented a letter to the Board with his opinion on the impact it will have on Montgomery County if the colleges are combined. The letter is on file in the County Clerk’s Office.

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OTHER COUNTY BUSINESS:

Discussed Robbins Cemetery and Paul Kritz is authorized to assist the Cemetery Board for the County.
Discussed cell phone contract and will be out for bid in the next 3 to 6 months.
Executive Session:

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 11:32 AM to discuss non-elected personnel to return at 11:37 AM with the Commissioners present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:37 AM with no action taken and no decisions made.

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ADJOURNMENT: 11:43 AM

ACTION: Motion by Commissioner Mattix and seconded by Commissioner Lewark-Wood..

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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