BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
October 2, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
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APPROVAL OF AGENDA:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of
September 11, 18, 21, and 25, 2006 as presented by the County Clerk . The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $332,935.18 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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COMPUTER DEPARTMENT – FIRE BOX EXPENDITURE FOR INTERNET:
Ken Collins, Computer Department Director told the Board Judge Canaday has withdrawn his request to be added to the County’s internet service since Coffeyville and Sedan cannot be added to it and it would only be the Independence offices.
Mr. Collins recommended proceeding with the installation of the fire box for future protection. The Board approved proceeding with the installation and the capital outlay fund will be debited for the expenditure.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:10 AM to discuss non-elected personnel with the Board present to return at 9:15 AM. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:15 AM with no action taken and no decisions made.
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ENVIRONMENTAL HEALTH & ZONING – STREAM ASSESSMENT PROGRAM AND ILLEGAL DUMP:
Scott Barnhart, Environmental Health & Zoning Administrator met with the Board to discuss a Stream Assessment Program. The program encourages students, landowners and other individuals to take part in community water monitoring efforts. Mr. Barnhart presented a letter to the Board discussing the possibility of implementing an environmental education opportunity for the youth of the community through this program.
Mr. Barnhart would like to assist through county funding to attract public schools to participate by offering faculty and administrators a plan to broaden the scope for their science programs in the field of biology. The county would provide necessary funding for provisions and technical assistance of the operation for the monitoring equipment. The cost to the county will be approximately $1,850.00 for six (6) schools. Funding may be possible through LEPP Target Grant. The following action was taken by the Board:
ACTION: A motion was made by Commissioner Mattix to authorize the Environmental Health & Zoning Director to pursue the Citizen Science Program Water Testing for Enhanced Natural Resource Stewardship for Montgomery County. Funding in the amount of $1,850.00 would be paid by the County from the County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-160
Mr. Barnhart discussed a dumping site on property that has been de-annexed by Coffeyville City. Dumping is taking place on the county right-of-way and on private property. The State has been down to view the site and the county may qualify for a “clean-up program”.
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REGISTER OF DEEDS – REMODELING:
Marilyn Calhoun, Register of Deeds advised the Board she is needing to have some rearranging and cabinet to accommodate the scanner. The remodeling cost would be less than $2,000.00 for materials and will be done in-house. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the Register of Deeds to remodel the present office space not to exceed $2,000.00 and to debit County Building Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-161
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MONTGOMERY COUNTY HEALTH – NURSE POSITION (CONTRACT) AND PART-TIME POSITION CHANGED TO FULL TIME FOR POSTING:
Ruth Bardwell, Montgomery County Health Director requested approval to change the part-time nurse position to a full-time position and advertise to fill the vacancy. Approval was given to change the status and to advertise.
Ms. Bardwell requested approval to contract with a nurse at an hourly wage of $15.00 plus mileage to administer flu shots this fall. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the County Health Director to contract with a nurse at $15.00 per hour plus mileage to administer flu shots for the County Health Department for the fall of 2006.
Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-162
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator presented the weekly written report. The following items were discussed: Asphalt work in Woodland View and Rosser Road; Award of Design for Bridge No. 608; Major Bridge Replacement Status (County Bridge No. 19 and County Bridge No. 1001); Telephone switchover is complete; and Repairs are needed in DOC to the sprinkler system, Request permission to have repairs completed by AMPRO of Tulsa, Oklahoma and debit Jail Surplus Fund. As a result of this report, the following action was taken:
Award Design for Bridge No. 608:
ACTION: A motion was made by Commissioner Mattix to award the Design for Bridge No. 608 to Cook, Flatt and Stroble with the low bid of $22,500. Debit Special Bridge Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-163
Authorize Sprinkler Repair for DOC:
ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to contract with AMPRO of Tulsa, Oklahoma and debit Jail Surplus Fund for the repairs to the sprinkler system in the Department of Corrections. (No cost estimate was specified). Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-164
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911 DISCUSSION – FINANCING, ADMINISTRATION & DISPATCHING:
Commissioner Mattix opened the discussion on the 911 financing, administration and dispatching. Those present were Sheriff Stan Veach, Ron Wade, Rick Pell, Pat Alexander, Charlie Hixon, Wilbur Schwatken, Roger Cotner, Louis Wood, Jim Miller, Lee Cain, Tony Fowler, Howard Henderson, Richard Catron and representatives of the media.
Commissioner Mattix addressed how the 911 funds were turned over to the County at Mr. Bynum’s retirement. Item for discussion is a county dispatch system.
Commissioner Tucker commented on no representatives from Cherryvale or Independence.
Sheriff Veach stated he is not in favor of county wide dispatch. He daid it doesn’t work well on receiving end. Sheriff Veach gave figures on monies received by some entities from the 911 funds.
Commissioner Lewark-Wood stated that money will be dispensed through Jim Miller. Everyone needs to work together especially on emergency incidents.
Commissioner Tucker stated personalities should be forgotten when an emergency occurs and work as a team. The problems need to be brought to the table and settled. It’s time for positive change and a system that will work.
Jim Miller said we must look down the road and make the system better. It needs to be a system that is not personality dependent.
Rick Pell asked if we have done a cost study and what it would cost each entity.
Commissioner Mattix feels we need cooperation more than central dispatch.
Commissioner said there are lots of grants available for emergency needs.
Roger Cotner said the city of Independence and the city of Coffeyville have everything they need. He discussed the rivalry between Coffeyville and Independence. He further stated the Sheriff should receive more budget and the Commissioners should “see he has the funds he needs”.
The discussion was ended on 911 and a meeting will be scheduled for Monday, October 16th in the Commission Meeting Room during the regular commission meeting.
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MONTGOMERY COUNTY SHERIFF – EMPLOYEE STATUS CHANGES:
Sheriff Veach presented status changes on Kelly Stewart being promoted to Detective; Greg Medsker promoted to Kelly Stewart’s position; Jimmie Holt transferring from DOC to Sheriff’s Department as a deputy; and Jim Caldwell ends probation time with a 2% salary increase. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to approve the status changes for Kelly Stewart, Greg Medsker, Jimmie Holt and Jim Caldwell as presented by the Sheriff’s Department. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
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DEPARTMENT OF CORRECTIONS:
Bob Booth, Department of Corrections Administrator presented a request for a 3.5% increase for T. J. Wilson. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve a 3.5% increase for T. J. Wilson, Jail Guard as requested. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
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COUNTY AUDITOR – 2005 EXIT CONFERENCE:
Mr. Harley Schloterbeck, Auditor, presented the 205 Exit Conference. Mr. Schloterbeck recommended to the Board a Federal Compliance Official for Federal Funds to work for all entities receiving federal funds. He will visit with Steve Robb at Pittsburg, Kansas and other entities he is auditing.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to appointment of Jerry Brown to the Juvenile Corrections Advisory Board. On the recommendation of Judge Canaday. Term will expire on June 30, 2008. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Abstain
Commissioner Lewark-Wood – Yes
RES. NO. 06-167
ACTION: A motion was made by Commissioner Mattix to approve abatements in the amount of $51,513.70 as presented by the County Clerk’s Office. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
3. Occupational License for My Place – Cherryvale –
ACTION: A motion was made by Commissioner Mattix to approve an Occupational License for My Place, Cherryvale, Kansas. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-168
4. Jim Miller, Emergency Preparedness Director reported on grant school he attended.
5. Acknowledged Thank You Note from Linda Waggoner Family.
6. Commissioner Mattix presented Concepts for Consideration with questions for the Montgomery County voters to consider on a mail, advisory ballot. Question #1 – Should Montgomery County have one Junior College? Question #2 – Should the Montgomery County Commission be composed of five (5) members?
The County Clerk presented procedures and cost for a mail advisory ballot for the county. The cost will be: postage $13,860.63; Ballot program $500.00; Ballot Layout $960.00; ballots $6,188.00 and Staff $106.56 per hour with undetermined hours. No action was taken concerning the election.
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ADJOURNMENT: 11:45 AM
ACTION: Motion by Commissioner Lewark-Wood seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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