2006 09 25

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

September 25, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

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APPROVAL OF AGENDA:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Mattix to approve the minutes of August 28, 2006 as presented by the County Clerk . The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $11,051.16 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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JUVENILE JUSTICE AUTHORITY – MARK CHAREST:

Mr. Mark Charest, Director, presented a change of status employee reducing the TIIP secretary from full-time to part-time effective October 2^nd. He also advised the Board Mr. Fred Brown has been hired for Juvenile Intake.

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COMMUNITY CORRECTION – KURTIS SIMMONS – YEAR END REPORT:

Mr. Kurtis Simmons, Community Corrections Director, presented the year-end report to the Board. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to accept the year end report and evaluation summary of year-end outcomes by the Community Corrections Director for fiscal year 2006 and authorize the Chairman to sign on behalf of Montgomery County. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

KENNETH BURCHINAL – OLD MIDLAND THEATER – COFFEYVILLE:

Mr. Kenneth Burchinal representing the Midland Theater Foundation, Inc. and Sandy Erbe representing SEKRPC met with the Board on a grant for the rehabilitation of the Old Midland Theater building. A public hearing has been set for October 9^th at 9:15 AM for the grant.

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PLATINUM SERVICES – VOLUNTARY EMPLOYEE PROGRAM:

Representatives from Platinum Services requested permission from the Board to offer their insurance to the employees on their own time. The representatives were invited to the Department Luncheon to address the department heads.

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Quotes for Bridge design of #608; Lease/purchase agreement with Community National Bank; Asphalt work in Woodland View report; Rosser Road being prepared for asphalt overlay, estimated cots is $37,000.00 for materials; City of Elk city Intergovernmental Cooperation Agreement for road work; Phone system will be hooked up this week; Major Bridge Replacement Status (County Bridge No. 19); Household Hazardous Waste collection report; Advised Shawn Turner replaced Jim Fischer with TranSystems; and Discussed drainage problem on State Street.

Bids were opened for quotes for Bridge design of #608 as follows:

Cook, Flatt & Strobel $22,500.00

Kirkham, Michael & Associates $41,000.00

TranSystems Corporation $24,900.00

No action was taken on quotes at this time.

Mr. Shawn Turner will work with Public Works on the drainage problem.

Commissioner Tucker asked who is responsible for the water problem in Dearing. Ms. Curtis said it could be the county’s responsibility.

Ms. Curtis presented a letter to the Board advising them of her retirement date of December 22, 2006.

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BOB PIERCE – TAXES:

Mr. Bob Pierce met with the Board with concerns on taxes in Montgomery County. He discussed the issue of two (2) community colleges, stated Montgomery County is one of the highest tax counties in Kansas and supports the idea of an Advisory Election on the two colleges. He said that education is a drain on the taxpayers.

Commissioner Mattix discussed an Advisory Ballot with two (2) questions: 1. Colleges and 2. Five commissioner board for Montgomery County. The County Clerk will furnish estimated cost of the election.

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OTHER COUNTY BUSINESS:

Acknowledged 911 letters from Independence City Attorney and David Cowen, EMS Director.
Discussed the Advisory Ballot.
Acknowledged letter of compliance from State regarding County Appraiser’s office.
Verbal approval was given for the September monthly payroll.
Executive Session –

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:20 AM to return at 9:30 AM to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 9:30 AM with no action taken and no decisions made.

Discussed a letter from Judge Canaday requesting to join the Montgomery County Internet program. It will require a firewall be installed internet service be connected at a cost of $2495.00. Infinitec will help configure the fireboxes. Judge Canaday asked the bidding process be waived and this be paid from County General Capital Outlay. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to proceed with the installation of a firewall and District Court to be connected to the county internet system at a cost of $2,495.00 with Infinitec providing the service. The bidding process will be waived. Debit County General Capital Outlay Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-158

Amend Resolution 06-140 –

ACTION: A motion was made by Commissioner Mattix to amend Resolution No. 06-140 to read “authorize Public Works Coordinator to accept the bid from Martin Tractor for three (3) motor graders (1 – 2005 demonstrator model and 2 – 2006/2007 models) in the amount of $381,964.00”. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-159

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 11:16 AM to return at 11:21 AM to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:21 AM with no action taken and no decisions made.

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Recessed at 11:23 AM to Department Head Luncheon in the Judicial Basement and Tabletop Exercise for Pandamic Flu presented by Montgomery County Health Department and Human Resources.

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ADJOURNMENT: 1:35 PM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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