BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

September 18, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Mattix.

INVOCATION:  Commissioner Mattix.

PLEDGE OF ALLEGIANCE:  Commissioner Tucker.

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APPROVAL OF AGENDA: 

ACTION:  A motion was made by Commissioner Mattix to approve the agenda as amended.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION:  A motion was made by Commissioner Mattix to approve invoices in the amount of $187,726.43 and $2,501.53 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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JUVENILE JUSTICE AUTHORITY – AGENCY RENT:

Mr. Mark Charest, Children and Family Services Director, Juvenile Justice Authority, presented information on the increased rent rate for office space for his agency effective July 1, 2006 through June, 2007.  The increased amount is $717.36 per month.  Previously it was discussed with Duane Powell and the Board said the County will pay the difference between the old rate and the new rate.  The following action was taken:

ACTION:  A motion was made by Commissioner Mattix to subsidize  the rent for the Children and Family Services office facilities in the amount of $717.36 per month as the county’s part of the fees effective July, 2006.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-153

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COUNTY TREASURER – EQUIPMENT PURCHASE:

Nancy Clubine, County Treasurer presented a request to purchase a color printer to print tax statements from Xerox at a cost of $1,799.00 with a one year warranty with a rebate of $200.00.  The following action was taken:

ACTION:  A motion was made by Commissioner Mattix to approve the purchase of a Xerox color printer for the County Treasurer’s office in the amount of $1,799.00 with $200.00 rebate.  Debit County General Capital Outlay Fund.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-154

PUBLIC WORKS:

Barbara Curtis met with the Board.  She reported on the asphalt work in Woodland View and on Sunflower Bridge work.  She also reported the new telephone system will completed this week and the new phones will be working next week.

EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 9:50 AM to return at 10:15 AM with Barbara Curtis present.  Motion was seconded by

Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 10:15 AM with no action taken and no decisions made.

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MONTGOMERY COUNTY SHERIFF:

Sheriff Stan Veach met with the Board and expressed concern on the 2006 and 2007 budget for his department.  He stated he did not feel he could stay with in budgets but especially the 2007 budget.  He present comparisons for the past years of 2005, 2006 and the 2007 figures for personnel services, contractual services and commodities. 

Commissioner Mattix told Sheriff Veach the Board is responsible for setting budgets and worked on all budgets.  He also stated it will take whatever drastic measures have to be done to stay within the allowed budgets by the department heads.  Sheriff Veach stated he cannot stay within the 2007 budget.

Commissioner Tucker and Commissioner Lewark-Wood said they will look at the budget again after the first of the year.

EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Mattox to recess to Executive Session at 10:45 AM to return at 10:50 AM with the Sheriff present to discuss non-elected personnel.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 10:50 AM with no action taken and no decisions made.

ACTION:  A motion was made by Commissioner Mattix to return to Executive Session at 10:58 AM to return at 11:05 AM with the Sheriff and County Attorney present to discuss non-elected personnel.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 11:05 AM with no action taken and no decisions made.

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SENIOR SERVICES – NORMA FOSTER:

Norma Foster , Chairperson for Senior Services presented the proposed 2007 recommended budgets for all Senior Service facilities in the total amount of $144,522.00.  A copy of the minutes of the August 23, 2006 Montgomery County Senior Services Advisory Board was presented by Ms. Foster. 

Commissioner Mattix acknowledged receipt of the report and thanked Ms. Foster for her work with this group.

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COUNTY CLERK – EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 11:06 AM to return at 11:20 AM to discuss non-elected personnel with the County Clerk, Human Resources Director, County Health Director, DOC Administrator and Sheriff present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 11:20 AM with no action taken and no decisions made.

Discussion:  The additional 7.5 hours approved in the meeting of September 11^th for Mary Ann Freedle will make the total hours 37.5 hours with 30 for County Health and 7.5 for DOC.  The Board agreed this will be two (2) part-time positions and not one (1) full time position.

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OTHER COUNTY BUSINESS:

1. Commissioner Mattix reported on attending a meeting with the Judges and City of Coffeyville.  They discussed remodeling of court facilities at the city hall in Coffeyville.  Dennis Jacobs will arrive at a dollar amount for the remodeling.  They are asking for offices for Judge Cullins.  Commissioner Mattix has reservations on extra office space for Judge Cullins when office space is available at the Judicial Center.  Commissioner Tucker is against the extra remodeling.

2. Occupational License for Coffeyville Eagles Club –

ACTION:  A motion was made by Commissioner Mattix to approve the Occupational License for Coffeyville Eagles Club.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-155

3. Resolution for Private Burial Grounds –

ACTION:  A motion was made by Commissioner Mattix to adopt a resolution establishing certain standards for private burying grounds in Montgomery County, Kansas.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-156

The County Clerk will check on regulations for “sprinkling ashes” and the Board will determine if regulations are needed.

4. Terry Lemon met with the Board with regard to road problems being created by truck traffic.  He said he has talked to Public Works.  Barbara Curtis was asked to come to visit with Mr. Lemon and the Board concerning the problem.  She stated a cost estimate has been mailed to the company creating the truck traffic and has received no response as of this date.  The Board instructed Ms. Curtis to repair the road before the insurance is settled.

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5. EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 11:37 AM to return at 11:42 AM to discuss non-elected personnel with the Board present.  Motion was seconded by Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 11:42 AM with no action taken and no decisions made.

ADJOURNMENT:    11:45 AM

ACTION:  Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

                                                                                            _____________________________________

LEE MATTIX, Chairman

                                                                                           _____________________________________

GENE TUCKER, Member

                                                                                          _____________________________________

BILLIE LEWARK-WOOD, Member

ATTEST:

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                    County Clerk

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