BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
September 11, 2006
The Board of County Commissioners, two members and the Deputy County Clerk present, met in regular session at 9:00 AM. Commissioner Tucker was absent.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
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APPROVAL OF AGENDA:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of August 22, 20068 as presented by the County Clerk . The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $180,944.36, $354,286.91 and $31,014.96 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
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COUNTY APPRAISER – LICENSES FOR MICROSOFT OFFICE PROFESSIONAL EDITION 2003:
Bob Kline, County Appraiser, requested approval to purchase five (5) licenses for Microsoft Office Professional Edition 2003 for the office at a cost of $311.77 each. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the purchase of five (5) licenses for Microsoft Office Professional Edition 2003 for the County Appraiser’s office at a cost of $311.77 from CDW-G. Debit County Appraiser Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
RES. NO. 06-147
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INDEPENDENCE AMATEUR RADIO CLUB:
Mr. Bret Chilcott, president of the Independence Kansas Amateur Radio Club met with the Board to discuss the removal of the Independence Amateur Radio Club from Emergency Preparedness room and presented a letter detailing the situation. Mr. Chilcott accused Mr. Jim Miller, Emergency Preparedness Director of “kicking out a group of faithful volunteers”. The letter is on file in the County Clerk’s Office.
Mr. Jim Miller stated the E.O.C. is back in operation and has had no cooperation from the local club. Radios will be returned to the club that were not removed when moving their equipment due to county inventory tags being on the radios.
Commissioner Mattix stated there seems to be a “misunderstanding and hopes to continue to communicate reasonably”.
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JUVENILE JUSTICE ADVISORY BOARD – HIRING OF NEW DIRECTOR:
Randy Waggoner and Mark Hayward of the Juvenile Advisory Board presented the recommendation to the Board to approve the hiring of Mark Charest as Children and Family Services Director for Juvenile Justice Authority. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the hiring of Mark Charest as Children and Family Services Director for Juvenile Justice Authority. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
RES. NO. 06-148
A request was also presented for a salary increase for Gloria Meadows and compensation to be paid to Daylene Walls of $50.00 per day while serving as Interim Director. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve a salary increase for Gloria Meadows as stated in Employee Status Change . Also to approve compensation to be paid to Daylene Walls of $50.00 per day while serving as Interim Director during the period July 17th through September 11th. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
RES. NO. 06-149
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JUDGE CANADAY – CONTRACT BETWEEN FROM HECKMAN AND ASSOCIATES FOR CONTRACTORS:
Judge Russell Canaday presented a contract for Lang Construction in the amount of $6,100.00 and Kelley Electric in the amount of $3,100.00 from Heckman and Associates for Montgomery County Courtroom Modifications at the Judicial Center. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign, on behalf of Montgomery County, the Standard Form of Agreement Between Owner and Contractor for a Small Project and the agreements are between Montgomery County and Kelley Electric, Inc in the amount of $3,100.00 for the Montgomery County Courtroom Modifications and Montgomery County and between Montgomery County and Lang Construction in the amount of $6,100.00 for the Montgomery County Courtroom Modifications. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Commissioner Lewark-Wood – Yes
RES. NO. 06-150
PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator presented the weekly written report. The following items were discussed: Rock Map for the months of June, July and August; Right-of-Way Permit map for the month of August; Chip and Seal program report; Vacation of streets and alleys in Stone’s Addition; Annual meeting at the County Shop on November 17th; Major Bridge Replacement Status (County Bridge No. 19 and County Bridge No. 2); and Telephone System in the process of being installed.
The request to hold annual meeting at the County Shop was approved.
Commissioner Mattix instructed Public Works he wants a P.A. System hooked up by the 1st of October. Ms. Curtis will ask Ken Collins to check into a P.A. System.
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MONTGOMERY COUNTY SHERIFF:
Sheriff Stan Veach met with the Board and reported his department had received $500.00 in fees for working at the Coffeyville Fair. He would like to buy clothing for the inmates with these fees. The check will be deposited to the General Operating Fund and credited to the Department of Corrections budget.
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:20 AM to return at 10:30 AM with Sheriff Veach present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
Returned to session at 10:30 AM with no action taken and no decisions made.
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DEPARTMENT OF CORRECTIONS:
Bob Booth, Department of Corrections Administrator, requested Mary Ann Freedle, Montgomery County Health Nurse, be allowed to work an additional 7.5 hours per week and these additional hours will be paid by the Department of Corrections. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve 7.5 hours per week for the nurse for the jail, Mary Ann Freedle, to be paid from the Department of Corrections budget. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
RES. NO. 06-151
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REGISTER OF DEEDS – MICROFILM MACHINE:
Marilyn Calhoun, Register of Deeds, requested purchasing new microfilm machines due to the increase in oil and gas activity. Imaging Systems has the equipment needed at a cost of approximately $4,200 to $5,500. This equipment will be purchased from the Technology Fund. The request was approved by the Board.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to appoint Toby Loomis and Winifred Flowers to the Juvenile Corrections Advisory Board as two of the three appointees to be submitted by the City of Coffeyville. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
RES. NO. 06-152
ADJOURNMENT: 10:55 AM
ACTION: Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Absent
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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