BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
August 28, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:30 AM.
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CALL TO ORDER: By Commissioner Mattix at the road viewing site at 9:30 AM.
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ROAD VIEWING:
The Board of County Commissioners, County Clerk, Public Works Coordinator, Public Works Supervisor Vasco Brown and the landowner met at the viewing site. There was no opposition to the road closing. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to close the road with the following description at the landowners request: A portion of Road 89 (2900-01 & 02), as described in Road Record Book 1, Page 97 having a 49.5 foot Right-of-Way in the Montgomery County Public Works Office located in Township 35 South, Range 15 East of the 6th Principal Meridian in Montgomery County, Kansas, and the centerline being more particularly described as follows: Beginning at the southeast corner of the northeast quarter of the northeast quarter of Section 7, Township 35 South, Range 15 East; thence south on section line between Section 7 and 8 approximately 2655 feet.
Also,
The County is requesting to continue south on the section line between Section 7, 8, 17 and 18 approximately 4637 feet to the State Line.
Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-143
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Recessed to courthouse at 9:45 AM.
Returned to session at 10:20 AM from Road Viewing.
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INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Mattix.
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APPROVAL OF AGENDA:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $6,940.72 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Chip and Seal Program; Award of Lease/Purchase for Motorgraders; Right-of-Way application by a gas gathering company (Application denied); Major Bridge Replacement Status (County Bridge No. 1206 and County Bridge No. 1001); Household Hazardous Waste Report; and Information from three personnel services regarding open positions in their department. Requested purchasing chemicals from SEK Grain. As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to accept the recommendation of the Public Works Coordinator and award the lease/purchase for motorgraders to Community National Bank, Coffeyville, Kansas at an interest rate of 4.60% for a period of seven (7) year with semi-annual payments. Debit Special Road and Bridge. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-144
Chemical Purchase:
Approval was given by the Board authorizing the Public Works Coordinator to purchase chemicals for Noxious Weed from SEK Grain.
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EXECUTIVE SESSION – COUNTY COUNSELOR:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:00 AM to return at 11:30 AM with the County Counselor, County Clerk, County Appraiser, Kathy Craig and the Board present for attorney/client privilege in the Court Room in the Judicial Center. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:30 AM with no action taken and no decisions made.
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MONTGOMERY COUNTY SHERIFF:
Sheriff Stan Veach and County Treasurer Nancy Clubine appeared to discuss the House Bill for fees for concealed weapons. Previously it had been determined the fees would go into Special Law Enforcement with special object code for revenue and expenses in order to easily determine activity from these fees.
The County Clerk received a call from the auditing firm (Rodney Burns) correcting his previous information advising the funds should go into Special Law Fund, and based upon House Bill 2110 stated it will have to be deposited to the General Fund and to be used towards the Sheriff’s Budget. It was later determined the HB2110 was amended by Chapter 210 and it will be deposited in the Special Law Enforcement as previously provided for by the County Clerk with special object coding.
Sheriff Veach reported on his department’s roll during the recent storm damage.
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:37 AM to return at 11:44 AM to discuss non-elected personnel with Sheriff Veach and the Board present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:44 AM with no action taken and no decisions made.
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DEPARTMENT OF CORRECTIONS – EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:48 AM to return at 11:55 AM with Department of Corrections Director Bob Booth nd the Board present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:55 AM with no action taken and no decisions made.
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MONTGOMERY COUNTY SHERIFF – REQUEST FOR SALARY INCREASE FOR PROMOTION:
Sheriff Stan Veach returned to the Board to request a promotion for Susan Buzard with a salary increase of 36 cents (from $8.92 to $9.28). The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the request of the Sheriff for a promotion for Susan Buzard from Receptionist to Receptionist/Transcriptions Clerk with an increase of 36 cents per hour. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-145
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HUMAN RESOURCES – INTERIM JJA DIRECTOR AND EMPLOYEE STATUS CHANGE:
Liz Schwatken, Human Resources Director, presented a request from the Juvenile Justice Authority Advisory Board for a salary increase of $50.00 per day for Dayleen Walls as Acting Director and Terry Voth an increase of 43 cents per hour (from $11.57 to $12.00) for added duties. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the recommendation of the JJA Advisory Board for a salary increase of $50.00 per day for Dayleen Walls as Acting Director and Terry Voth an increase of 43 cents per hour (from $11.57 to $12.00) for added duties.
Motion died for lack of a second.
Commissioner Mattix stated he would honor the pay increase for Terry Voth and decline the interim director increase. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the salary increase from $11.57 per hour to $12.00 per hour for Terry Voth for added duties and decline the request for the salary increase of $50.00 per day for Dayleen Walls and Acting JJA Director. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – No
RES. NO. 06-146
OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 12:12 PM to return at 12:20 PM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 12:20 PM with no action taken and no decisions made.
3. Report from Jim Miller, Emergency Preparedness Director, and letter to Brett Chillcott.
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ADJOURNMENT: 12:30 PM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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