BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
August 14, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
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APPROVAL OF AGENDA:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of July 17, July 24 and July 31, 2006 as presented by the County Clerk . The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:05 AM to return at 9:12 AM to discuss non-elected personnel with the County Clerk present. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:12 AM with no action taken and no decisions made.
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COUNTY ATTORNEY LARRY MARKLE – INVOICES:
The Board questioned Mr. Markle on two (2) invoices presented to the County which Mr. Markle’s name was included in the law firm heading. Mr. Markle explained he was not a part of this firm at the time the charges were incurred and the charges were for appeals and he could furnish a copy of the Kansas Statute in which it states it will be paid from the County General Fund. The Board thanked him for his time and explaining the charges. The invoices will be paid with the next pay period.
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BUDGET HEARING – MONTGOMERY COUNTY 2007 BUDGET:
The Budget Hearing began at 9:30 AM. There being no public input, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to adopt the 2007 Montgomery County Budget as published. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-134
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Chip and Seal program; Bid opening for three (3) Motorgraders; Requested permission to purchase six (6) tables and 40 chairs from Service Office Supply at a cost of $2,697.04 for the meeting/break room at the shop; Agent for AT&T will be attending this meeting to explain new technology offering changes to the telephone system; and Major Bridge Replacement Status (County Bridge No. 19 and County Bridge No. 1001). As a result of this meeting, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the Pubic Works Coordinator to purchase six (6) tables and 40 chairs from Service Office Supply for the meeting/break room at the shop for a total cost of $2,697.04. Debit Road and Bridge. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-135
Bids – Three (3) Rear Wheel Drive Articulated Motorgraders:
Martin Tractor, Chanute, Kansas Total Bid - $164,488 each ($386,964 total)
Alt Bid – Includes 1-2005; 1-2006 and 1-2007)
Total Alt Bid - $381,964
No recommendation for awarding of bid at this time.
Ms. Curtis said Ken Collins is working on the internet service for the Unified Court.
A representative of AT&T and a representative of Toshiba met with the Board. A contract for Smarttrunk was presented at a monthly price of $1,294.00. With the additional fees, the price will run around $1500 per month. There is a $49.50 port charge per T-1. A EUCL charge of $26.50 per month per T-1 and the state and federal USF charges are a percentage of our usage, not a set amount. This should run about $150.00 per month max. Overall, this will be an approximate savings of $1,200 per month on AT&T bill.
Down time was discussed and the AT&T representative assured the Board it will be at a minimum and they will try to schedule this at early morning or around 4:00 PM for the building to be out of telephone service.
The Board authorized the Public Works Director to pursue with the contract. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the Smarttrunk contract between AT&T and Montgomery County to upgrade the local phone service. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-136
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman, on behalf of Montgomery County, to sign the Smarttrunk contract between AT&T and Montgomery County. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
MONTGOMERY COUNTY SHERIFF:
Sheriff Stan Veach met with the Board. The first item was the questioning of the purchase of a 4-wheel drive Kubota in the amount of $10,500. Mr. Veach stated the item was purchased from the Meth Grant and quotes had been taken from equipment dealers and Shepard’s was cheaper by $1,000.00. The Board question why it was not put out for bids. Sheriff Veach said it was purchased from grant monies and did not require bids. The Board told Mr. Veach since it was a sizeable amount regardless of grant money, they felt it should have gone through the bidding process.
Sheriff Veach discussed the funds for concealed weapons. He stated he will not deposit any funds until the Clerk proves a report can be furnished for him to know “exactly what is deposited and what is spent”. It had previously been discussed with the Sheriff and he was told he could get a report that will track this revenue and expenditures being deposited into the Special Law Fund for the concealed weapon fees.
Bids were opened for a One (1) Cuber Head and Bin Combination Ice Machine as follows:
Hawkins Heating & Cooling, Cherryvale, Kansas $4,261 installed
282 filter system
$4,543 Total
ACTION: A motion was made by Commissioner Mattix to approve the purchase of a One (1) Cuber Head and Bin Combination Ice Machine for the Department of Corrections from Hawkins Cooling and Heating, Cherryvale, Kansas in the amount of $4,543.00 with filter system. Debit General Fund Capital Outlay. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-137
Commissioner Mattix questioned Mr. Veach regarding county deputies patrolling Cherryvale City in county uniforms but driving city cars.
Mr. Veach responded that they are doing this in their “off time while Cherryvale is short on city police”. He said the city of Cherryvale will provide benefits and it should last for possibly one (1) week.
Commissioner Mattix stated the County needs a written agreement with specified amount of time and it should be a maximum of 30 day. Sheriff Veach is to bring an agreement back to the Board but no date was set at this time for returning the agreement.
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OTHER COUNTY BUSINESS:
2. Incident report on HAZMAT Concerns – Independence Community College presented by Emergency Preparedness Director Jim Miller.
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ADJOURNMENT: 10:55 AM
ACTION: Motion by Commissioner Mattix, seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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