BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
July 10, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
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APPROVAL OF AGENDA:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of June 16, 19, 26 and July 6, 2006 as presented by the County Clerk . The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $181,622.58 and $196,421.00 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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ENVIRONMENTAL HEALTH & ZONING – ACME FOUNDRY LANDFILL EXPANSION:
Scott Barnhart, Environmental Health & Zoning Director presented the application for the expansion of the Acme Foundry Landfill Expansion for approval of the Board.
A letter from the Kansas Department of Transportation was presented accepting the encroachment from the requirement of 150’ to the limits shown on the Proposed Buffer Map ACME Industrial Landfill from the US 166 right-way.
The following action was taken:
ACTION: A motion was made by Commissioner Tucker to accept the recommendation of the Montgomery County Solid Waste Committee and approve the application for the expansion of the Acme Foundry Landfill located on Highway 166 east of Coffeyville. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-119
Mr. Barnhart presented an approval from the Planning and Zoning Board for a reduced building permit fee for expansion in a public use zone. He presented the recommendation for the fee to be reduced to $1,000.00 for the 1st Nazarene Church. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to approve the building permit fee to be reduced to $1,000.00 for the expansion at the 1st Nazarene Church. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-120
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HUMAN RESOURCES – SEXUAL HARASSMENT POLICY & SHARED LEAVE REQUEST:
Liz Schwatken, Human Resources Director, present a written amendment to the present Sexual Harassment Policy for Montgomery County outlining procedure for reporting an incident. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to accept and approve the amended Sexual Harassment Policy for Montgomery County for the reporting of an incident. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-121
A “Shared Leave Request” by the County Appraiser’s Office was presented to the Board by the Human Resource Director. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the Shared Leave Request presented by Human Resources for the County Appraiser’s Office. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-122
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MONTGOMERY COUNTY HEALTH – TABLE TOP EXERCISE ON PANDEMIC FLU AND REPORT:
Ruth Bardwell, Montgomery County Health Director, presented a Patient Statistics Report for the year 2005 to the Board. The report is on file in the County Clerk’s Office.
Information was given to the Board on a tabletop exercise on Pandemic Flu July 20th from 10:30 AM to 2:30 PM at the First Southern Baptist Church. Invitations will be sent and will fulfill a requirement for the grant to County Health.
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MONTGOMERY COUNTY APPRAISER – COFFEYVILLE RESOURCES APPRAISAL:
Bob Kline, Montgomery County Appraiser, met with the Board to present cost figures from Thomas Y. Pickett & Co., Inc. Mr. Kline said this company has considerable experience in appraising petroleum and mineral producing properties along with industrial plants and manufacturing facilities. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the County Appraiser to procure a contract with Thomas Y. Pickett & Co., Inc. for appraisal of Coffeyville Resources, Coffeyville, Kansas and it will be submitted to the County Counselor and the Board of County Commissioners. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-123
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, met with the Board for the opening of the drainage work bids No report for this week. Bids were as follows:
Chris Gillman $4,800 with extra for fiber optics
Howard Excavating $15,600
Bids will be reviewed by Ms. Curtis.
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MONTGOMERY COUNTY SHERIFF – EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:27 AM to return at 10:33 AM with the Sheriff present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:33 AM with no action taken and no decisions made.
Sheriff Veach presented information on fees collected from Concealed Carry Applications (CCH licenses) and Registered Offenders fees. He requested funds be established for these fees which are designated for the Sheriff’s Department. The Board authorized new funds for these fees and the County Clerk will work with the auditing firm in setting up these funds.
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MONTGOMERY COUNTY ACTION COUNCIL – WATCO:
Mary Reed, representing the City of Cherryvale in the absence of Dennis Pruitt, Montgomery County Action Director, met with the Board to discuss the previous request for an estimated $125,000 to be paid by Montgomery County for the WATCO project in Cherryvale.
Commissioner Mattix wants to see building “on site” before the county commits to the funds
Commissioner Lewark-Wood wants to be sure WATCO will carry through.
Commissioner Mattix wants to know if no taxes will be paid due to the Pittsburg Port Authority and wants clarification by the City of Cherryvale.
The Board asked if the jobs will be new or transfers.
Commissioner Tucker asked about the area not being used in Coffeyville since there is plenty of room at that facility and will they be hiring or moving employees.
Commissioner Tucker also asked about if it will be a “salvage facility”.
Dennis Pruitt will obtain the information and return to the Board with the information.
No decisions were made at this time.
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BUDGET SESSION – LARRY WRIGHT:
Budget session for the 2007 Montgomery County Budget. No decisions made at this time.
OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 9:10 AM to return at 9:15 AM to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:15 AM.
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:20 AM to return at 9:30 AM to discuss non-elected personnel with the County Clerk and Human Resources Director present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:30 AM.
ACTION: A motion was made by Commissioner Mattix to authorize the payment of $500.00 for the 2007 dues for the See-Kan RC&D (Resource Conservation and Development) to be debited from General Operating Fund. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-124
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ADJOURNMENT: 11:55 AM
ACTION: Motion by Commissioner Mattix, seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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