BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
June 12, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
CANVASS OF VOTES – INDEPENDENCE AND USD#446 SPECIAL QUESTION:
The official Canvass of Votes for Independence and USD#446 Special Question Election was held with the Board of County Commissioner acting as the Board of Canvassers. Upon the completion of the canvass and provisional ballots were acted up, the results of the election remain unchanged.
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INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of May 22 and June 1, 2006 as presented by the County Clerk with correction to the May 22nd minutes on the roll call of the voting by Commissioner Mattix. The motion was seconded by
Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $208,355.80 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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KOMTEC ENHANCEMENT REQUEST – COUNTY APPRAISER – COUNTY TREASURER AND COUNTY CLERK:
Kathy Craig representing the County Appraiser’s office, County Treasurer Nancy Clubine and County Clerk Charlotte Schmidt met with the Board to request approval for the KOMTEC Graphical User Interface Enhancement which will change the system to the “point and click” screens. This enhancement will be required for the system early in 2007. There will be a one-time cost of $500.00 per seat and a yearly maintenance fee of $81.00 per seat. Total cost to the county will be approximately $13,500.00 from the County General Operating Fund and the maintenance fees will be absorbed by each of the three (3) departments in their budgets. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the KOMTEC update for Graphical User Interface for the Appraiser, County Treasurer and County Clerk with each department budgeting each year for the maintenance fee of $81.00 per seat. Funds will be paid from the County General Operating Fund for 27 seats at $500.00 per seat for a total cost of $13,500.00. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-109
Ms. Craig requested approval to purchase 1 computer and 4 monitors for the County Appraiser’s office. Approval was given to receive bids on this equipment.
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DEPARTMENT OF CORRECTIONS – DEEP FRYER BIDS:
Bids were as follows:
Muckenthaler, Emporia, Kansas $3019.00
225.0 $3,244.00
$4,223.00 Alternate Bid
Cooks, Lisle, Illinois $3,827.65
Central Restaurant, Indianapolis, Indiana $2,443.94
Superior Products, St. Paul, MN No Bid
Bids were referred to the Department of Corrections for their recommendation.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Dust Control; Asphalt work report; Major Bridge Replacement Status (Bridge No. 1001); Building Maintenance Grounds work at Judicial Center (requested removing flower boxes east of the courthouse – Board approved the removal), Removal of a dying bush on the Northwest corner of the courthouse and Independence Fire Dept. will assist with the planting of a tree in its place; Remodeling of ladies restroom on 1st Floor of Courthouse; Noxious Weed Annual Weed Management Plan for signatures of the Board; and County Auction report. The auction grossed $9,942.50 with charges of $515.80 for a net to the County of $9,426.70.
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CLASS LTD – 2007 PROPOSED BUDGET:
Phillip Chappuie, representing CLASS LTD, presented the 2007 Budget Proposal. A request was made for a 1.00 mill levy. No action was taken at this time.
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COUNTY APPRAISER – BOB KLINE – CONTRACT:
Mr. Bob Kline, County Appraiser, met with the Board on the Employment Agreement between Montgomery County and Robert E. Kline for the position as Montgomery County Appraiser. The contract is for a one- year period with future contracts subject to Annual Review and Evaluation.
ACTION: A motion was made by Commissioner Lewark-Wood to approve the contract and Employment Agreement between Montgomery County and Robert E. Kline for the position as Montgomery County Appraiser. The contract is for a one- year period with future contracts subject to Annual Review and Evaluation. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-110
MONTGOMERY COUNTY EXTENSION – 2007 PROPOSED BUDGET:
Jerry Hall and Michael Springer along with other members of the Montgomery County Extension Office, met with the Board to present the 2007 proposed budget. The budget request reflects a 7.69% increase over 2006. No action was taken at this time.
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MONTGOMERY COUNTY SOIL CONSERVATION – 2007 PROPOSED BUDGET:
Mark Peters and David McMillen, representing the Montgomery County Soil Conservation, met with the Board to present the 2007 proposed budget. No action was taken at this time.
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REGISTER OF DEEDS – SCANNER AND CARD REQUEST:
Ken Collins, Computer Department and Marilyn Calhoun, Register of Deeds met with the Board to discuss the scanner as previously requested by the Register of Deeds Office. The estimate on the scanner and card is $9,000.00 to $9,500.00 and will be debited from the Technology Fund. Mr. Collins will continue to receive quotes on the request.
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ENVIRONMENTAL HEALTH/ZONING – SOLID WASTE COMMITTEE REPORT:
Mr. Scott Barnhart, Environmental Health/Zoning Director met with the Board to report the findings of the Montgomery County Solid Waste Committee regarding the request from Acme Foundry to increase the size of their industrial disposal site on Highway 166 east of Coffeyville.
Mr. Barnhart presented a letter from the Solid Waste Committee Chairman Henry Schmidt with the decision of the committee. The Committee voted unanimously to approve the site expansion..
Since the inspection by the Committee, Terracon Consulting Engineers and retained by Acme Foundry, Inc. to work on the application for the landfill expansion, has requested a reduction in the required buffer for the proposed expansion. The request will have to be forwarded to Kansas Department of Transportation as they are the landowners to the north of the expansion and will be the only party affected.
It was recommended the Board withhold any action on the request pending a change in the offset with KDOT. No action was taken at this time.
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WAYNE GUDMONSON – OVERLAY WORK FOR 2007 BY STATE:
Wayne Gudmonson, KDOT Engineer, advised the Board that KDOT will have a hot mix plant in the area in 2007. They will be putting a one-inch overlay on Highway 166 from Caney to Coffeyville next year. He said he wanted the county to know the plant will be in the area and perhaps could be utilized by the county to purchase mix at State prices. The Board thanked Mr. Gudmonson for appearing before the Board and Ms. Curtis will check into this possibility. Scott Barnhart also discussed the request by Terracon for Acme Foundry. Mr. Gudmonson will keep Mr. Barnhart apprised of the matter.
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OTHER COUNTY BUSINESS:
Mr. Benson advised the Board he has been waiting a long period of time for his complaints to be addressed and there has been nothing done. This involves a 2 mile stretch of CR 1425. He told the Board he will be going to the newspapers and “it could get messy”. No action was taken.
ACTION: A motion was made by Commissioner Tucker to authorize the Emergency Preparedness Director to pursue the management of funding for 911 countywide. Funding will be managed by the Board of County Commissioners under the direction of the Emergency Preparedness Director. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-111
ACTION: A motion was made by Commissioner Tucker to approve an extended holiday for the 4th of July and designate the 3rd of July as an additional day the courthouse will be closed. Employees must work their scheduled hours on the last working day before the holiday and the first scheduled working day following the holiday for this to be a paid holiday. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-112
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BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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