BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
June 5, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Mattix.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $168,916.52 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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LICENSE RENEWAL FOR ANTI-VIRUS PROGRAM:
Ken Collins, Computer Department and Ruth Bardwell, Montgomery County Health met with the Board to request approval for license renewal on the anti-virus program for the mail server. The license is a two year license for $510.00. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve renewal of the anti-virus license for the mail server for two years at a cost of $510.00 to be debited from County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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RICK PELL – TAXES:
Rick Pell, a resident of Caney, met with the Board to
discuss property tax in the county. He expressed his concern over losing people
from the county nothing is being done to lower taxes to encourage people to
stay. He discussed the remodeling project being considered for the court in
Coffeyville. He was advised the city owns the building.
He presented a challenge “to see what you can do for us”.
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REGISTER OF DEEDS – PURCHASE OF NEW DESK AND SCANNER:
Register of Deeds Marilyn Calhoun met with the Board to request approval to purchase a new desk for the office and reported the scanner used in the Register of Deeds office has to be replaced. She would like to purchase a Fujitsu Scanner because of the quality and service they have gotten from the old scanner. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the purchase of a desk for the Register of Deeds office from Service Office Supply, Coffeyville, Kansas in the amount of approximately $1,000.00. Debit Register of Deeds Fund. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-107
Approval was given to obtain quotes on a scanner which will be purchased from the Technology Fund.
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SHERIFF STAN VEACH – EXECUTIVE SESSION:
Sheriff Veach reported on the “bike rally” at Caney and stated they had complaints on the noise. The next rally is scheduled in September. All licenses required for the rally are issued by the State of Kansas.
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:30AM to return at 9:45 AM with Sheriff Stan Veach present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:45 AM with no action taken and no decisions made.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at the request of Commissioner Lewark-Wood to discuss non-elected personnel at 9:50 AM to return at 10:00 AM. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:00 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Rock Report for May; Permit Map for May; Asphalt overlay progress report; Major Bridge Replacement Status (Bridge No. 19, No. 1206, No. 1001 and No. 1211); Building Maintenance discussed the exterior handrails and the cost could be over $10,000; Judge Canaday’s chambers have been painted and bookshelves relocated; and Noxious Weed reported on damage to vegetable crop from spray. No action was taken due to the report.
Duane Small met with Public Works and the Board to request a speed limit be authorized on 24th Street between Oak and Taylor Road, one-half mile is paved and one-half mile is gravel. A counter will be required for an in-house study by Public Works. Ms. Curtis will report on the findings with a recommendation.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to adopt the Trustee Supervisor Position Job Description as submitted by the Sheriff’s Department with Duties #6 changed to “Supervise trustees at community events as deemed necessary”. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Res. No. 06-108
The Board verified with the County Clerk the salary of the Trustee Supervisor will be paid on the Sheriff’s Department Payroll as specified at the time the position was established.
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:40 AM to return at 10:45 AM to discuss non-elected personnel with the County Clerk present. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:45 AM with no action taken.
4. Board approved the form for Monthly Report of Comp Time- Vacation – Sick Leave to be used by all departments to be uniform.
5. Mr. Jim Miller reported on Pandemic Flu Planning and presented a Family Emergency Preparedness Neighborhood Workbook. He was also given approval to attend the Cameo class in Topeka in August.
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ADJOURNMENT: 11:00 AM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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