BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
May 22, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Mattix
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of May 15, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $11,634.69 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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FOUR COUNTY MENTAL HEALTH – BUDGET PRESENTION (2007):
Mr. Greg Hennen, Four County Mental Health Director, presented the 2007 budget to the Board with a request for a one (1) mill levy to produce $361,316 for 2007. He requested “not to experience cuts as in the past”.
Mr. Hennen was advised the budget work sessions will begin soon but no decisions can be made at this time or promises concerning the budget as valuations are not yet available.
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COUNTY HEALTH – BID OPENINGS:
Ruth Bardwell, County Health Director, was present for the bid openings for the following:
Phone Booth, Independence, Kansas No Bid
Parcom Telephone Systems, Parsons, Kansas No Bid
Kansas Communications, Chanute, Kansas $9,537.00
ACTION: A motion was made by Commissioner Tucker to approve the purchase of a telephone system from Kansas Communications, Chanute for Montgomery County Health at a cost of $9,537.00 to be debited from County Health Fund. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-94
Schabel’s, Independence, Kansas No Bid
Ark Valley Communications, Winfield, Kansas Returned unclaimed
Davis Communications, Bartlett, Kansas $1,999.00
First Wireless, Inc., Wichita, Kansas No Bid
Chanute Communications, Chanute, Kansas $2,233.00
Mobile Radio Service, Great Bend, Kansas $2,110.00
ACTION: A motion was made by Commissioner Mattix to approve the purchase of four (4) radios for the Montgomery County Health Department from Davis Communications, Bartlett, Kansas (specifying Motorola) at a cost of $1,999.00. Debit Montgomery County Health Department.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-95
Copy Products, Iola, Kansas $5,213.00
Century Midwest Office Systems, Chanute, Kansas $6,233.75
Service Office & Supply, Coffeyville, Kansas $8,277.00
Digital Connections, Inc, Coffeyville, Kansas $5,371.00
Office Concepts, Joplin, MO $6,955.00
McCarty’s Office Supply, Parsons, Kansas $7,999.00
Network Enhancement Systems, Joplin, MO $13,250.00
ACTION: A motion was made by Commissioner Lewark-Wood to approve the purchase of a copier for Montgomery County Health Department from Digital Connections, Coffeyville, Kansas at a cost of $5,371.00. Debit Montgomery County Health Department.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-96
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:46 AM to return at 9:51 AM to discuss non-elected personnel with Ruth Bardwell present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to action at 9:51 AM with no action taken and no decisions made.
Ms. Bardwell requested approval to advertise for a part-time nurse position for County Health. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the County Health Director to advertise for a part-time nurse position with Montgomery County Health. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-97
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Road Viewing in Caney; Drainage ditch along 3950-25 (see report), they have been working on it with little results and requested hiring a local contractor to continue with the work; Dust control; Bid opening for carpet in County Attorney’s office and Public Works office; and Household Hazardous Waste collection days report. They also discussed signs for Cessna from the State Line north and from 400 south. Blinds for Judge Canaday’s chambers were discussed. Tabled until all expenses are presented for work being done in Judicial Office. The following action was taken for the request for hiring a local contractor for drainage problem:
ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to hire a local contractor to continue the work to allow for proper drainage on the east side of 3950-25. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-98
Carpet Bid –
Woods Lumber Co, Independence, Kansas $2,777.00 Public Works
$4,645.00 Co. Attorney
Derailed Commodities, Independence, Kansas $5,128.00 Co. Attorney
$2,869.50 Public Works
ACTION: A motion was made by Commissioner Tucker to approve the purchase of carpeting for Public Works Department and County Attorney’s offices from Woods Lumber Company, Independence, Kansas in the amount of $7,422.00 to be debited from County Building Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-99
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SHERIFF – STAN VEACH:
Sheriff Stan Veach met with the Board and advised the check is to be sent for the body armor previously purchased from the Federal Government for one-half of the cost in the amount of $8,187.50 and will arrive by electronic deposit.
Sheriff Veach presented a proposed Trustee Supervisor Position with a proposed draft of the position and job description. There are two groups of trustees sent out to work. One group is under the supervision of the Public Works and the other group is under the supervision of Jim Caldwell. The Sheriff’s department would like for Mr. Caldwell to be full time and will be paid from the Sheriff’s budget. There will be no assistants needed for the future.
Commissioner Mattix said “there is no reflection on Mr. Caldwell, but we should be talking about if the position is needed”. This ended the discussion at this time.
Bids were opened for a Digital Copier for the Sheriff’s Department. Bids were as follows:
Copy Products, Iola, Kansas $6,620.00
Century Midwest Office Systems, Chanute, Kansas $8,705.00 - Opt#1
$11,191.00 – Opt#2
Service Office & Supply, Coffeyville, Kansas $5,798.00 – Opt#1
$6,348.00 – Opt#2
Digital Connections, Inc., Coffeyville, Kansas $2,965.00
Office Concepts, Joplin, Mo. $1,700.00
McCarty’s Office Supply, Parsons, Kansas $8,665.00, 9,55.00, 10,855 & 5,995.00
Network Enhancement Systems, Joplin, Mo. $5,259.00
Sheriff Veach returned to the Board and recommended Service Office Supply, Coffeyville, Kansas at a cost of $6,348.00.
ACTION: A motion was made by Commissioner Lewark-Wood to approve the purchase of a digital copier for the Sheriff’s Department from Service Office Supply, Coffeyville, Kansas at a cost of $6,348.00 to be debited from County General Capital Outlay Fund. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-100
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CANEY NEIGHBORHOOD REVITALIZATION – DON WHITMAN:
Mr. Don Whitman, Caney City Administrator, presented an Amendment to Interlocal Agreement for the Caney Neighborhood Revitalization Plan. This amends the criteria for determination of eligibility. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the Chairman to sign, on behalf of Montgomery County, the Caney Neighborhood Revitalization Amendment to Interlocal Agreement as presented by the Caney City Administrator. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-101
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VELENA JENSEN – JIM CALDWELL TERMINATION:
Ms. Velena Jensen, Coffeyville, addressed the Board concerning Jim Caldwell’s employment with Montgomery County. She said he does many jobs and it is not feasible to eliminate the job. She also said Mr. Caldwell “saves the county, lots of money”
Commissioner Tucker stated he has learned it is not “just a gardener’s job”.
Commissioner Mattix commended everyone on being at the meeting. Those present from the public were: Mr. & Mrs. Jim Jensen, Eric & Velena Jensen, Debbie Cramer, Ken Devore, David Bycroft, Rex Mills, Mr. & Mrs. David Beisley, Susan Wollard, Roger Cotner and Mr. Renee Woollard.
Commissioner Lewark-Wood said she felt this job was “invaluable” and felt assured he could be used in part-time position but had no problems with Mr. Caldwell to continue in part-time or full-time position.
David Bycroft asked., “How will this be addressed?”
Commissioner Mattix said he would like to visit further with the Sheriff and take the job description to the Human Resources Department. He stated, “As commissioners we are responsible to make sure all is as should be. We need one week to gather information.”
Roger Cotner said the Commission tables business and then never take action on it. He was told this is not what happens, business is rescheduled and acted upon after information has been obtained or studied.
Commissioner Tucker was asked by one of the public, “Commissioner Tucker, are you going to make the motion?”
Commissioner Tucker made the following motion:
ACTION: A motion was made by Commissioner Tucker at 11:58 AM to hire Jim Caldwell to the Trustee Supervisor Position as full-time at an hourly salary of $9.00 per hour. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - No
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-102
The County clerk advised the Board the position has to be created before Mr. Caldwell may be hired to the position.
ACTION: A motion was made by Commissioner Tucker to establish a new position as Trustee Supervisor in the Sheriff’s Department effective this date at a starting wage of $9.00 per hour to be paid from the Sheriff’s budget. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - No
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-103
The Chairman thanked the public for their attendance and participation.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Tucker to approve the Agreement for Purchase of Services (C.T.E. Contract) covering the period from June 2006 through May 2007 between Montgomery County and Labette Community College.
Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - No
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-104
Jim Buchanan, Independence, Kansas 2.673%
Dale Rupert, Coffeyville, Kansas 2.750%
ACTION: A motion was made by Commissioner Tucker to approve the low bid of 2.673% from Jim Buchanan, Independence, Kansas, for auctioneer services for the Montgomery County auction to be held June 10th at 10:00 AM. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - No
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-105
ADJOURNMENT: 12:14 PM
ACTION: Motion by Commissioner Lewark-Wood seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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