BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
May 15, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of May 1and May 4, 2006 and May 8th, 2006 as corrected and presented by the County Clerk. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $1,522.09 and $179,985.31 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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DEPARTMENT OF CORRECTIONS – REQUEST FOR BID FOR DEEP-FRYER:
Mr. Bob Booth, Department of Corrections Administrator, presented a request to the Board to receive bids for a new deep-fryer for the kitchen in the jail. The following action was taken and bids were set for
June 5, 2006 at 10:15 AM.
ACTION: A motion was made by Commissioner Mattix to authorize the Department of Corrections Administrator to receive bids on a deep-fryer for the jail kitchen. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 9:19 AM to discuss non-elected personnel with the Board present and to return at 9:25 AM. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned from Executive Session at 9:25 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Request to vacate 11th Avenue and Fawn Street, Caney; Requested permission to solicit fax quotes for corrugated metal pipe; and Major Bridge Replacement Status (County Bridge No. 1001 and County Bridge No. 1206). As a result of this report the following action was taken:
ACTION: A motion was made by Commissioner Billie Lewark-Wood to authorize the Public Works Coordinator to obtain faxed quotes for corrugated metal pipe. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Ms. Curtis discussed the District Court offices in Coffeyville with the Board and reviewed some of the remodeling that has been done in the past on county offices at Coffeyville at the City Hall Building.
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MONTGOMERY COUNTY SHERIFF:
Sheriff Stan Veach met with the Board to discuss the part-time position held by Mr. Jim Caldwell. Mr. Caldwell’s position had been discussed at the previous meeting and the Board chose to not make it a full-time position. A change of status had been received by the Board for an increase of 50 cents per hour for the part-time position effective May 1, 2006.
The Board advised Sheriff Veach they “thought he would not be employed if he was not offered a full-time position”. Sheriff Veach understood he would continue during the garden season as part-time and this position will be finished approximately September 1, 2006 and he explained to the Board this position is needed for the garden.
The Board agreed for this position to remain until about September 1, 2006 with no increase in salary. The position will again be discussed and decided if needed at gardening time next year.
Sheriff Veach requested approval to receive bids on a copy machine. Approval was given and bids will be solicited.
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MONTGOMERY COUNTY RURAL FIRE DISTRICT NO. 1:
Montgomery County Rural Fire Coordinator Wilbur Schwatken met with the Board at their request. He reported on the wrecked truck from the Independence Station and presented a picture of a truck and price for replacement at the request of Commissioner Tucker. There was discussion on the possibility of the County Capital Outlay Fund purchasing a truck for the Fire District. The County Clerk contacted the auditing firm and was advised it could be done. The MCRF#1 Board has not made a recommendation to replace the truck at this time.
Commissioner Tucker questioned Mr. Schwatken regarding a truck number and the coding of invoices to vehicles and stations. He advised Mr. Schwatken he could not give the “Forestry” truck the number of 99 due to the coding of invoices and it does not give a true report for each vehicle and station. Mr. Schwatken stated he would have the truck renumbered that day.
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JUDGE CANADAY – REMODELING REQUEST:
Judge Canaday presented information on some of the rooms in District Court. He said the walls in the Judge’s Chambers needs to be repainted, walls fixed where there has been hangings on the wall and new blinds. He went on to discuss the Scott Courtroom and the previous remodeling. He said the remodeling needs some “tweaking which will need carpentry work done.
He discussed the relocating of files. Ms. Curtis was present for the discussion and stated the Fire Marshall did not find any problem with the files in the location at the present. It will be further discussed.
Judge Canaday requested an executive session.
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:11 AM to return at 11:25 AM with the Board and Judge Canaday present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned from Executive Session at 11:25 AM with no action taken and no decisions made.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to transfer $75,000.00 from County General Operating Fund to the Juvenile Detention Fund. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-90
ACTION: A motion was made by Commissioner Lewark-Wood to approve the Employee Status Changes for two (2) Sheriff’s Department employees, Kelly Stewart and Robert Dierks. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
ACTION: A motion was made by Commissioner Mattix to approve the purchase of two (2) Consoles from E-911 Funds for the Montgomery County Sheriff’s Department as presented by
E-911 Director Lee Bynum.. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-91
Undersheriff Sid Howell met with the Board and asked for authorization to donate one of the patrol cars valued at $700.00 to the Cherryvale Police Department. This will leave 4 vehicles from the Sheriff’s Department for the auction. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to authorize the Sheriff’s Department to donate one of the surplus vehicles to the Cherryvale Police Department at an estimated value of $700.00 and the remaining surplus vehicles to be placed in the County Auction to be held in June. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-92
ACTION: A motion was made by Commissioner Lewark-Wood to amend Resolution No. 06-46 to read: “This policy will be effective January 13, 2005 for reinstatement of longevity pay and service date. If an employee returns or has returned to the service of the county within one (1) year from break in service, beginning service date will not be affected.” Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 06-93
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:35 AM to return at 12:00 Noon with County Appraiser Bob Kline and the Board present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned from Executive Session at 11:55 AM with no action taken and no decisions made.
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ADJOURNMENT: 12:00 Noon
ACTION: Motion by Commissioner Lewark-Wood seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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