2006 05 08

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

May 8, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Tucker.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $5,000.00 and $183,053.25 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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HUMAN RESOURCES – HEALTH FAIR:

Liz Schwatken, Human Resources Director, presented a request to offer a health fair for employees and dependents covered under their insurance. The health fair will include blood tests and Montgomery County Health will monitor blood pressure. Total cost will be $39.00 each for a total cost of $5,460.00. Ms. Schwatken asked for approval for approximately $400.00 to furnish a small breakfast following the tests as these will be “fasting tests”. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to authorize the Human Resources Director to proceed with a Health Fair for Montgomery County employees and dependents covered under the employee’s insurance. The contract will be with Regional Medical Laboratory at a cost of $39.00 each for an estimated cost of $5,460.00 and to approve offering a small breakfast at the Health Fair with a total cost for the breakfast of $400.00. Date will be set through Human Resources and employees notified.

Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-86

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KENNETH BURCHINAL – MIDLAND THEATER:

Kenneth Burchinal and Coffeyville City Manager Jeff Morris met with the Board to discuss support for a CDBG Grant they wish to apply for the remodeling and making the building in compliance for ADA at the Midland Theater. The maximum grant that can be applied for will be $400,000 and there will be no financial support required from county funds. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to support the CDBG Grant Application for the Midland Theater, Coffeyville, Kansas project with no matching funds required from Montgomery County. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-87

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COUNTY APPRAISER – BID OPENING – COMPUTERS:

County Appraiser Bob Kline met with the Board for the bid opening on two (2) laptop computers. Bids were as follows:

Computer Generation, Independence, Kansas $2,824.00

The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the bid from Computer Generation, Independence, Kansas for two (2) laptop computers for the County Appraiser’s office in the total amount of $2,824.00 to be debited from County General Capital Outlay Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-88

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 9:38 AM to return at 9:45 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 9:45 AM with no action taken and no decisions made.

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FAMILY & CHILDREN SERVICES – JJA – TITLE 2 GRANT – TRANSFER OF FUNDS:

Duane Powell, Family & Children Services Director, advised the Board the matching funds for the Title 2 Grant has been increased from $634.00 to $640.00. These matching funds will be paid from County General Operating fund as previously agreed by the Board with the increase being $6.00.

Mr. Powell also outlined the transfer of monies between funds as approved by the State. The transfers will include: $4,000 from Intake to Case Management and $1,450 to Juvenile Intensive Supervision. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve budget transfer of funds as presented by the Family and Children Services Director and approved by the Juvenile Justice Authority in the amount of $5,450.00. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Monthly Rock Report; Permit Map for April; Drainage work in Sycamore; Field Check for the 169 Project; Major Bridge Replacement Status (County Bridge No. 19), (County Bridge No. 1206), (County Bridge No. 1001); and Building Maintenance report on Handicap ramp. Ms. Curtis reported the air conditioning system went out at the Health Department and the approximate cost is $1,500.00 to replace the unit. No action was required.

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:15 AM to return at 10:30 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:30 AM with no action taken and no decisions made.

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SHERIFF STAN VEACH:

Sheriff Veach presented a shared leave request for an employee of the Sheriff’s Department. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve 120 hours donated by two (2) employees for shared leave for an employee of the Sheriff’s Department. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-89

Discussed the following:

Phone system upgrade – Sheriff Veach will check with Public Works as it has been approved.
No DSL Line for camera to Juvenile Facility in Girard – Will check with Judge Canaday and Jeffrey Leslie and John Kemp at Girard facility.
Jim Caldwell’s position – Discussion on the possibility of Mr. Caldwell going to a full-time position. Commissioner Mattix said he had reservations on creating a new position. The Board all agreed not to create a new position and Mr. Caldwell’s position will not be full-time.
Uniform Allowance – Sheriff Veach was not aware the deputies and the Sheriff each receive $30.00 per month for uniform allowance. He advised the Board he feels he will need to increase this amount in the 2007 budget as it is not enough money for laundering of the uniforms.
Budget request will include approximately $2,200 for chairs and a copier for the department.
Advised the Board of changes in his department. Nathan Mellan promoted to detective with no change in salary; Kelly Stewart promoted to sergeant and Bobbie Dierks transferred to road deputy.
Discussed cleaning the Emergency Preparedness Quonset Hut. Commissioner Tucker said there is “more and more Sheriff’s stuff”. Sheriff Veach said they see what all is there and what can be done.

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JUDGE RUSS CANADAY:

Judge Canaday met with the Board and advised them the keyless entry door is operational. He also discussed the moving of the file cabinets and work to be done at the Coffeyville Court. The Board advised Judge Canaday they will be meeting with the Coffeyville City Manager to discuss the Judge’s letter and then will visit with Judge Canaday after the meeting.

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OTHER COUNTY BUSINESS:

Emergency Preparedness Director Jim Miller presented a report on Foreign Animal Update. He will be absent from the next meeting to attend a meeting in Topeka for a Pandemic Flu Seminar.
The County Sale date was set for June 10^th at 10:00 AM. Bids requests will be mailed from the County Clerk’s office to auctioneers.

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ADJOURNMENT: 11:18 AM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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