BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

May 1, 2006

 

The Board of County Commissioners, two members and the County Clerk present, met in regular session at 9:00 AM.  Commissioner Mattix was absent.

 

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ACTION:  A motion was made by Commissioner Lewark-Wood to appoint Commissioner Tucker to act as Chairman in the absence of Commissioner Mattix.  Motion was seconded by Commissioner Tucker.

     ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

CALL TO ORDER:  Commissioner Tucker.

INVOCATION:  Commissioner Tucker.

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

 

AGENDA APPROVAL:

 

ACTION:   A motion was made by Commissioner Tucker to approve the agenda as amended.  The motion was seconded by Commissioner Lewark-Wood.

     ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

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APPROVAL OF MINUTES:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the minutes of April 17th and April 24th, 2006  as presented by the County Clerk.  The motion was seconded by  Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

 

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APPROVAL OF PAYMENT OF INVOICES:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $27,409.26 and $462,373.49 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

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EXECUTIVE SESSION:

 

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 9:07 AM to discuss non-elected personnel to return at 9:12 AM with the Board present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

Returned to session at 9:12 AM with no action taken and no decisions made.

 

 

MONTGOMERY COUNTY RURAL FIRE #1 – CHERRYVALE AGREEMENT:

 

Montgomery County Rural Fire District #1 Coordinator Wilbur Schwatken met with the Board to present the proposed Agreement for “Automatic Aid” Between City of Cherryvale Fire-Rescue and Montgomery County Rural Fire Department, Cherryvale Division.  The response area, terms and agreements and cancellation policy is outline in the agreement.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to authorize the Acting Chairman to sign on behalf of Montgomery County the Agreement for “Automatic Aid” Between City of Cherryvale Fire-Rescue and Montgomery County Rural Fire Department, Cherryvale Division as approved bythe Cherryvale Fire-Rescue Fire Chief, Montgomery County Rural Fire Coordinator, Board of County Commissioners and the Cherryvale City Council.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-80

 

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ENVIRONMENTAL HEALTH/ZONING – SUB-DIVISION BOARD FINDINGS:

 

Environmental Health/Zoning Administrator Scott Barnhart met with the Board to present a recommendation of the Planning/Subdivision Commission on a proposed short form plat for ME Subdivision.  On Thursday, March 23, 2006, the public hearing was conducted for examination of the plat to local subdivision regulations.  The plat was approved for recommendation to the Board by a unanimous vote of 6-0 and is now forwarded to the governing body for a final decision.  A proximity map of the specified area, copy of a map depicting the surrounding zoning classifications, copy of the short form plat as prepared by surveying services; copy of the FEMA Floodplain Designation map, copy of the sole responding public service provider, and minutes of the public hearing was made available to the Board.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to accept the recommendation of the Montgomery County Planning Commission for the approval of the short form plat for ME Subdivision.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-81

 

There was also discussion on the Acme Landfill expansion request and the meeting of the Solid Waste Committee and the upcoming May 17th Solid Waste Meeting which will include a site visit to the Acme Landfill.

 

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PUBLIC WORKS:

 

Public Works Coordinator Barbara Curtis met with the Board to present the written weekly report.  Terry Emert of TranSystems was also in attendance.

 

Mr. Emert addressed the Board and present information on TranSystems.  He advised the Board they will continue to have an office in Independence and wish to continue working with the County.  The Board thanked him for his presentation.

 

Ms. Curtis presented the report as follows:  Work on shoulders on 10th Street; Sycamore Drainage and hauling gravel; Discussed four-way stop at County Road 3600 and 4100 and recommended the intersection signing remain as posted; Right-of-Way of a total of 1,584 feet along County Road 4000 at County Road 4100 for a gas processing company and approval was given for right-of-way; Interest rates for Benefit Districts suggested to be 6.5% by the County Counselor (recommended amending RES. NO. 06-65); Discussed and presented letter referencing inspection of SKO Railroad; Building Maintenance working on handicap ramp at Judicial Building; and report on Household Hazardous Waste collection day in Cherryvale.  As a result of the report, the following action was taken:

 

ACTION:  A motion was made by Commissioner Tucker to amend Resolution No. 06-65 to read “ The interest rate to be charged on benefit district improvements is established at 6.5%” upon the recommendation of County Counselor.”  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-82

 

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EXECUTIVE SESSION:

 

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 9:52 AM to return at 10:00 AM to discuss non-elected personnel with the County Clerk present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

Returned to session at 10:00 AM with no action taken and no decisions made.

 

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MONTGOMERY COUNTY SHERIFF:

 

EXECUTIVE SESSION:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:30 AM to return at 10:40 AM to discuss non-elected personnel with the Sheriff and County Treasurer present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

Returned to session at 10:40 AM with no action taken and no decisions made.

 

Sheriff Veach requested a draw down for the Drug Task Force from Special Law Enforcement Fund in the amount of $5,000.00.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the draw down at the request of Sheriff Stan Veach, in the amount of $5,000.00 from Special Law Enforcement Fund for the Drug Task Force Account. A letter is attached and made a part of this resolution from the County Attorney outlining the billing and payment procedure by the Sheriff’s Department on the Drug Task Force Account.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-83

 

The question on Mr. Jim Caldwell’s position was brought before the Board by the Sheriff.  It was tabled until the next meeting.

 

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 OTHER COUNTY BUSINESS:

  1. Letters from Judge Canaday and Acting County Attorney Daylene Walls was acknowledged.  Judge Roger Gossard will continue as the judicial representative on the 14th Judicial District Juvenile Corrections Advisory Board for another term of three (3) years commencing June 30, 2006.
  2. Commissioner Lewark-Wood reported on the Girard Juvenile Detention Center.  She reported it is full and is “quite well run”. Presently they are working on the hook-up for teleconferencing. A new “funding formula for Juvenile Detention Center” was received from Mr. Jeffrey Leslie.
  3. Executive Session – Commissioner Lewark-Wood.

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 11:00AM to return at 11:10 AM to discuss non-elected personnel.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 11:10 AM with no action taken and no decisions made.

  1. Commissioner Tucker requested the County Clerk contact Mr. Schwatken to make arrangements with the Liberty Fire Chief for a tour of the Liberty Fire Station following the Commission Meeting in Liberty on May 4th.
  2. The County Clerk discussed purchasing the Laser printers and forms print program for the check writing for the county and could be used by all county offices for setting up forms.  The program is available through the Komtek system at a cost of approximately $5,000.00.  The check writing program will enable checks to be printed, numbered and all data included and will eliminate preprinted checks.  The County Treasurer will also use the program and explained the use for her office to the Board.  The following action was taken:

ACTION:  A motion was made by Commissioner Lewark-Wood to authorize the purchase of the Laser  Forms Print Program from Komtek Systems at an estimated cost of $5,000.00 to be debited from County General Capital Outlay Fund and will be reimbursed to Capital Outlay from Direct Election with surplus funds from purchase of election equipment when all election charges have been completed.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-84

 

  1. Meeting at Coffeyville for photos accepting ambulance from CRMC.

 

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ADJOURNMENT:    11:35 AM

 

ACTION:  Motion by Commissioner Tucker seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Absent

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

BOARD OF COUNTY COMMISSIONERS

 MONTGOMERY COUNTY, KANSAS

 

 

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LEE MATTIX, Chairman

 

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GENE TUCKER, Member

 

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BILLIE LEWARK-WOOD, Member

 

ATTEST:

 

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                    County Clerk

 

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