BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

April 17, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Tucker.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of April 3, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $183,688.77 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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COUNTY TREASURER – INVESTMENTS:

County Treasurer Nancy Clubine met with the Board to present a report on Idle Funds in the amount of $3,000,000 on deposit at Commerce Bank and Condon National Bank.

Ms. Clubine presented a request for shared leave for an employee of the Treasurers Department. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the request for a 10-day shared leave for an employee of the County Treasurer’s Office. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-68

JUVENILE JUSTICE AUTHORITY – JABG GRANT:

Duane Powell, Family and Children Services Director, presented a request to submit for a JABG Grant in the amount of $5,702.00, which is $600.00 less than last year. The grant requires a $634 cash match from the county. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve a cash match of $634.00 required for the J.A.B.G. Grant for Family and Children Services through Juvenile Justice Authority and to be debited from the County General Operating Fund. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-69

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DEPARTMENT OF CORRECTIONS – RADIO BID OPENING AND PERSONNEL:

Mr. Bob Booth, Department of Corrections Director, was present for bid openings on four (4) handheld radios and one (1) base. The bids were as follows:

Chanute Communications, Chanute, Kansas $2,040.00

Mobile Radio Service, Great Bend, Kansas $2,077.00

The following action was taken:

ACTION: A motion was made by Commissioner Tucker to accept the bid from Chanute Communications, Chanute, Kansas for four (4) handheld radios and one (1) base radio for the Department of Corrections in the amount of $2,040.00. Debit County General Capital Outlay Fund. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-70

Mr. Booth advised the Board the Jail Nurse resigned. He has discussed the position with Ruth Bardwell, Montgomery County Health Director, and he recommends a part-time with no benefits but this is still in the “talking stage with Mary Ann, Human Resources and Ruth Bardwell” and no decision has been made.

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COMMUNITY CORRECTIONS – 3 YEAR COMPREHENSIVE PLAN:

Kurtis Simmons, Community Corrections Director, presented the 3-year Comprehensive Plan for Community Corrections for the years 2007, 2008 and 2009. There is no change in the Plan except from an annual plan to a 3-year plan. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign the 3-Year Comprehensive Plan for Community Corrections on behalf of Montgomery County. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:50 AM to return at 10:00 AM to discuss Financial Matters with the Board present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:00 AM with no action taken and no decisions made.

PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Hauling gravel, installing entrance pipe and general maintenance; Signage for County Road 3900 has been ordered; 5-Year Plan Public Hearing; Major Bridge Replacement Status (County Bridge No. 1206 – Deck was poured on Wednesday, April 12^th); Household Hazardous Waste collection in Coffeyville report; and road work needed as reported by Board. As a result of this report, the following action was taken:

PUBLIC HEARING:

Recessed to Public Hearing for 5-year Plan at 10:10 AM.

Discussed the bridges and priorities as reported in the report. Commissioner Tucker reported on his survey of the bridges, including trash in ditches and around bridges.

There was no public input at the hearing.

The hearing closed at 10:20 AM.

ACTION: A motion was made by Commissioner Mattix to adopt the 5-Year Bridge Plan as submitted by Public Works. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-71

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MONTGOMERY COUNTY HEALTH – PANDEMIC INFLUENZA PLANNING SUPPLEMENTAL FUNDING – AMENDMENT TO LOCAL CONTRACT:

Ruth Bardwell, Montgomery County Health Director, presented an amendment from the Kansas Department of Health & Environment to the Pandemic Influenza Planning Supplemental Funding in the amount of $10,169.00. These funds are available to the county due to the State of Kansas receiving $1.1 million from the Department of Health and Human Services for the purpose of further supporting the planning activities for Pandemic Influenza. The Chairman’s signature is necessary to apply for the amendment. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign on behalf of Montgomery County the Pandemic Influenza Planning Supplemental Funding Amendment to Local Contract for funds in the amount of $10,169.00. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-73

Ms. Bardwell requested approval to obtain bids to purchase a copier , new telephone system and four (4) handheld radios and base by August 31^st from grant funds. Cabinets and wiring for the Emergency trailer are still needed and will be paid by Homeland Security Grant Funds.

Commissioner Tucker suggested contacting the Coffeyville Trade Center on the cabinets and wiring for the trailer. Approval was given for bids to be taken for a copier, telephone system and four (4) handheld radios and base for the County Health Department.

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OTHER COUNTY BUSINESS:

Abatements –

ACTION: A motion was made by Commissioner Mattix to approve abatements in the amount of $61,950.16 as presented by the County Clerk’s office.

Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

Emergency Preparedness Report –

A report was presented by Jim Miller, Emergency Preparedness Director, on recent activities. Commissioner Tucker discussed the need for a vehicle for Emergency Preparedness. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to purchase a 1992 4x4 Blazer from C&M Motors, Independence, Kansas for Emergency Preparedness Department in the amount of $7,750.00 to be debited from County General Capital Outlay Fund. The current Blazer being used in Emergency Preparedness will be placed in the May County auction. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-74

Four County Mental Health – CORE Program –

ACTION: A motion was made by Commissioner Tucker to authorize the Chairman to sign the support statement for Four County Mental Health CORE Program on behalf of Montgomery County. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

4. Thank you letter acknowledged from Joyce Allen -

5. Commissioner Mattix stated the settlement on litigation will be settled out of court and settled by the insurance company as discussed in Executive Session.

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QUARTERLY BUDGET REVIEW:

The Board discussed the status of all budgets as of March 31^st. Several requests have been made for purchases and or salary increases for departments or funding requests for other funds. The following items were discussed and action taken:

Department of Corrections salary increases –

ACTION: A motion was made by Commissioner Tucker to increase the starting wage for Department of Corrections to $9.00 per hour effective immediately. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-75

CLASS LTD request for $25,000 to $50,000 in support from Montgomery County for new facility in Coffeyville –

ACTION: A motion was made by Commissioner Mattix to respectfully decline making a $25,000 commitment to the building project. Montgomery County will acknowledge their support with the annual mill levy contribution. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-76

3.5% Salary Increase for County Employees effective April 29, 2006 –

ACTION: A motion was made by Commissioner Tucker to grant a 3.5% salary increase effective April 29, 2006 for elected and non-elected employees with the County Commissioners excluded from the increase. This increase will be for all permanent part-time and full-time employees funded by levied county funds. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix – Yes

Commissioner Tucker – Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-72

ADJOURNMENT: 11:40 AM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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