BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
April 3, 2006
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Tucker.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Tucker to approve invoices in the amount of $201,761.28 and $29,775.01 as presented by the County Clerks office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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HUMAN RESOURCES TRAINING REPORT:
Liz Schwatken, Human Resources Director reported on the Safety and Harassment Training with videos for the Public Works Department. She reported Public Works had completed the training session and all other departments have been scheduled. She reviewed the schedule with the Board.
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CLASS LTD NEW FACILITY SUPPORT DISCUSSION:
Jan Bolin, CLASS LTD Director, Phillip Chappuie with CLASS LTD and Darrel Rowe, CLASS LTD Board Member discussed the efforts to obtain a site for a facility in Coffeyville. The location is at Cline and Woodland and is approximately 4.4 acres and owned by the City of Coffeyville. The City offered the property at a discounted price of $5,000.00 The preliminary cost of the building is $237,400 with $20,000 for equipment and moving expenses with the total cost being $262,400.
CLASS LTD is requesting $25,000 to $50,000 from Montgomery County from the general fund to assist with construction costs for this project. They will apply for small grants to assist with the equipment costs. Preliminary approval for a bank loan from Commerce Bank to finance the balance of the construction cost. The grant applications are due in May.
The Board of County Commissioners stated they will take the request under consideration and a decisions will be made after a quarterly budget study for 2006 has been completed at the next meetings.
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RURAL FIRE DISTRICT #1 BUNKER GEAR BID OPENING AND BURNING BAN:
Wilbur Schwatken, Montgomery County Rural Fire Coordinator, met with the Board to open bids for 14 sets of bunker gear. Eleven bid requests were mailed with only one (1) bid submitted. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to accept the bid from Casco Industries, Inc., Bartlett, Kansas in the amount of $17,500 for 14 sets of bunker gear ($1,250.00 per set) for the Montgomery County Rural Fire District #1. Motion was seconded by Commissioner Mattix. Debit MCRF#1 Fund.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 06-62
Mr. Schwatken requested approval to obtain bids for a fire siren in Sycamore. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to give permission to the Montgomery County Rural Fire Coordinator to obtain bids for a fire siren for Sycamore to be used in case of emergency including weather warnings. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Burning Ban: The Board discussed the burn ban with Mr. Schwatken. Recommendation from the Montgomery County Rural Fire Chiefs was four (4) in favor of continuing the ban and three (3) in favor of lifting the ban. The continuance of the ban would be due to the high wind and the drying effect it has had on what small amount of rain the county has received. Commissioner Mattix stated he was in favor of lifting the ban and made the motion to lift the ban; the motion died for lack of a second.
Commissioner Tucker stated he felt if the recommendation from the Rural Fire Coordinator, based on the recommendation of the majority of the fire chiefs, is to keep the ban in force he was in favor of continuing the ban one more week. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to continue the burning ban for Montgomery County one more week and will be reviewed one week from this date based on the recommendation of four of the seven fire chiefs not to lift the ban. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. NO. 06-63
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ENVIRONMENTAL HEALTH/ZONING TYRO INTERLOCAL AGREEMENT:
Scott Barnhart, Environmental Health/Zoning Director, presented the Interlocal Cooperation Agreement between the City of Tyro and Montgomery County for certain code enforcement activities within the city limits of Tyro upon a request by the City of Tyro when services are needed. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the Interlocal Cooperation Agreement between the City of Tyro and Montgomery County for certain code enforcement activities within the city limits of Tyro. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. NO. 06-64
Mr. Barnhart presented a letter from Terracon, Consulting Engineers, Wichita, Kansas regarding Acme Foundry Industrial Waste Landfill expansion request located East of Coffeyville. It will be necessary for the Montgomery County Solid Waste Committee to meet to approve and sign the permit. The County Clerk will schedule a meeting of the committee and a letter will be mailed to the committee members.
Mr. Barnhart reported on the Disaster Response Application for Open Burning and Disposal of Solid Waste Without a Permit. These application forms are provided by the Kansas Department of Health and Environment for the tornado victims in the area. Mr. Barnharts office will meet with each of the residents affected by the storm and provide the necessary information and assistance needed.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator presented the weekly written report. The following items were discussed: Petition for Improvements in Woodland View; Five-Year Bridge Plan; Major Bridge Replacement Status; and CR 2200 discussion hard surfacing. As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve an interest rate to be charged on benefit district improvements. The rate will established based on prime rate. The time the interest rage will begin has been referred to the County Counselor and is pending. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. NO. 06-65
Discussed the 5-year plan for bridges. Ms. Curtis stated it is not possible to forecast the funds until the Highway 169 Enhancement Project is decided. If CR 5300-05 and the bridge on East 8th, Coffeyville is upgraded, there will be no money available for other projects. Ms. Curtis will return to the Board with a recommendation on this project.
The cost of chip and seal was discussed to address a question from Mrs. Gene Hastings on CR 2200. The estimated cost will be $10,000 for chip and seal or between $40,000 and $50,000 for one (1) mile of asphalt.
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ENHANCEMENT PROJECT HIGHWAY 169 WAYNE GUDMONSEN AND SUE RILEY:
Mr. Wayne Gudmonsen and Ms. Sue Riley, KDOT, met wit the Board to update on Highway 169. This project is back on the project schedule and will start in 2008. They also stated Hwy 166 & 169 intersection will be enhanced.
The Board thanked Mr. Gudmonsen and Ms. Riley for their update and information regarding the project.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:30 AM to return at 10:40 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 10:40 AM with no action taken and no decisions made.
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DEPARTMENT OF CORRECTIONS RADIO BIDS AND EXECUTIVE SESSION:
Mr. Bob Booth, Jail Administrator, requested approval to bid radios for Department of Corrections. The bid request will be for one (1) base radio and four (4) HT units at an estimated cost of $1,700.
ACTION: A motion was made by Commissioner Mattix to authorize the Department of Correction to obtain bids for one (1) base radio and four (4) HT units. The County Clerk will be provided with specifications for the bid requests. Motion was seconded by
Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
An executive session was requested by Mr. Booth.
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:11 AM to return at 11:15 AM with Bob Booth present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 11:15 AM with no action taken and no decisions made.
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SHERIFF DEPARTMENT EXECUTIVE SESSION:
Sheriff Stan Veach met with the Board and requested an Executive Session.
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 11:17 AM to return at 11:31 AM with Sheriff Veach present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 11:31AM with no action taken and no decisions made.
A probationary increase request for Richard White was presented for the approval of the Board due to being retro-active to probationary end date. The Change of Status was approved.
Discussed the 911 System. Sheriff Veach reported to the Board everything is ready for the new system. Mr. Bynum has advised Sheriff Veach the 911 funds cannot afford an upgrade to the phone system. Mr. Veach requested the Board to ask Public Works to upgrade the telephone system and pay for it. The Board needs a dollar figure on the upgrade before making a decision.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at
12:10 PM to return at 12:15 PM to discuss non-elected personnel with the Board present.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 12:15 PM with no action taken and no decisions made.
ADJOURNMENT: 12:15 PM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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