BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

 March 27, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

 

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CALL TO ORDER:  Commissioner Mattix.

 

INVOCATION:  Commissioner Mattix.      

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

AGENDA APPROVAL:

 

ACTION:   A motion was made by Commissioner Lewark-Wood to approve the agenda as amended.  The motion was seconded by Commissioner Tucker.

     ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

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APPROVAL OF MINUTES:

 

ACTION:  A motion was made by Commissioner Mattix to approve the minutes of

 March 20, 2006 as presented by the County Clerk.  The motion was seconded by

 Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

 

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APPROVAL OF PAYMENT OF INVOICES:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $1,426.04 and $12,505.88 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

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REGISTER OF DEEDS:

 

Marilyn Calhoun, Register of Deeds, reported on policies for the Register of Deeds office as previously discussed with the Board.  She advised after consulting other counties, cameras will not be allowed to be used in the Register of Deeds office to photograph documents.  She sited KSA 45-220 for the authority to enforce the policies of her office.

 

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BURNING BAN – MARTY SMITH & WILBUR SCHWATKEN:

 

Mr. Marty Smith, Assistant Dearing Fire Chief and Wilbur Schwatken, Montgomery County Rural Fire Coordinator, met with the Board to discuss the continuance of the Burn Ban for the county.  Mr. Schwatken said he had contacted the rural fire chiefs they feel it is necessary to continue the ban for at least one (1) more week and then to reassess the need for the ban each week.  The Board agreed and Commissioner Mattix stated he like the idea of consulting the fire chiefs for their input since they are close to the situation and conditions.

 

Sheriff Veach has advised Mr. Jim Miller and Mr. Wilbur Schwatken he “needs more paper work before issuing tickets to offenders”.  Commissioner Lewark-Wood stated, “ The Sheriff needs to issue tickets”.

 

The following action was taken for the Burning Ban:

 

ACTION:  A motion was made by Commissioner Mattix to issue a “State of Local Disaster Emergency for Montgomery County” and declare the entire Montgomery County area under a burning ban for 7 days from this date unless terminated earlier or renewed by consent of the Montgomery County Board of County Commissioners.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

RES. NO. 06-56

 

Mr. Schwatken discussed plans to purchase 132 sets of bunker gear from a Homeland Security Grant if the Board will approve the application for the grant.  The grant will be for $237,600 with 5% matching funds from Rural Fire.  A grant from Forestry will also be applied for with a 50/50 grant to purchase seven (7) around the pump foam injectors at an approximate cost of $2,100. 

 

Approval was given by the Board for Mr. Schwatken to pursue the grants.

 

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PUBLIC WORKS:

 

Barbara Curtis, Public Works Coordinator, presented the weekly written report.  The following items were discussed:  Road Work (Joyce Allen is delighted with the road work she met with the Board regarding); Bridge Shop was broken into and a miter saw was stolen and a door broken; Report is finished by KDOT on 10th Street and should be here within a week; Requested signature to approve plaque for Sunflower Bridge.  Approval was given for the plaque; and 2006 Work Report.

 

2006 Work Report Discussion:

Material Costs and map of proposed work program for 2006 season. 

  1. East leg of Woodland View wishes to form Benefit District.  The cost of materials only will be approximately $33,000 and it will be made the last project of the season.  Charging an interest rate was discussed and will be further discussed at the next meeting.
  2. Discussed personnel rates and advised the Board the 10-hour days will begin May 1st.
  3. Equipment – requested the Board to consider the purchase of 3 pickups, 3 motor graders (with trade and pay out over 5 years) and 1 hydraulic tilt trailer, tandem axle at a cost of $175,000.  The following action was taken:

ACTION:  A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to pursue the following purchases as needed:  3 pickups, 3 motor graders (with trade and pay out over 5 years) and 1 hydraulic tilt trailer, tandem axle at a cost of $175,000.  Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

RES. NO. 06-57

  1. Equipment – requested the sale of the 1990 Rotoditcher purchased in May of 1991 at a cost of $55,000.  The following action was taken:

ACTION:  A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to advertise and offer for sale the 1990 Rotoditcher with a “reserve price” to be placed on the item.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

RES. NO. 06-58

  1. Noxious Weed – The department is advertising for an Office Clerk for this season.  This employee will work approximately 20-hours/week, April through August, 4 days per week, hours 8:00 AM to 2:00 PM at $7.50 per hour.
  2. Special Bridge – To continue with minimum bridge program, the maximum of two (2) mills must be reinstated.
  3. Building Maintenance Report.

 

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SHERIFF – PUBLIC WORKS – DEPARTMENT OF CORRECTIONS – NEW POSITION REQUEST:

 

Sheriff Stan Veach, Public Works Coordinator Barbara Curtis and Department of Corrections Administrator Bob Booth met with the Board to discuss establishing a new position in DOC for a permanent part-time maintenance person.  A job description was presented to the Board for a “Maintenance Technician” for the Department of Corrections.  This person would work six (6) hours per day and report to Mr. Booth.  The starting salary will be $10.00 with an increase after 90 days with the successful completion of probation.  It was request to debit the Commissioners General Fund for the remainder of 2006 and increase the Department of Corrections budget for 2007 to include this position.  It was decided the Department of Corrections budget will be increased for 2006 for the remainder of the year and also for 2007.  The increase for 2006 will be transferred from the County General Fund.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Mattix to accept the proposal for a permanent part-time maintenance position in the Department of Corrections on a 30 hour week at a salary of $10.00 per hour  with an increase after 90 days with the successful completion of probation with the Department of Corrections budget being adjust to include this salary for the remainder of 2006 from the County General Fund  and entered into the 2007 budget request.  The motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

RES. NO. 06-59

 

Sheriff Veach advised the Board his deputies will not be doing Lake Patrol this year due to a change in the hours to be work on the patrol to 86 hours for the year.

 

Sheriff Veach also discussed the Burning Ban and told the Board it is a Class A Misdemeanor under the penalty section 48-939 and carries a fine and/or jail time.

 

Mr. Booth requested purchasing a van from the Highway Patrol and is a 2003 Chevrolet with 83,250 miles and is a ¾ ton at a cost of $9,925.00.  The following action was taken:

ACTION:  A motion was made by Commissioner Mattix to approve the purchase of a 2003 Chevrolet Van at a cost of $9,925.00 from the Kansas Highway Patrol for the Department of Corrections to be paid from the County General Capital Outlay Fund.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

RES. NO. 06-60

 

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ENVIRONMENTAL HEALTH & ZONING – ZONING REQUEST AG1 TO B2:

 

Scott Barnhart, Environmental Health & Zoning Director, presented a written report and copies of the minutes of the Planning and Zoning Commission along with the request of Mr. Philip Groth representing SEK Construction  for rezoning a parcel of land located just outside the incorporated limits of the City of Independence, north of the 600 Block of North 24th Street.  The application request rezoning from AG1 to B2.  The Planning and Zoning Board voted unanimously to deny the application.  The request and recommendation is to be acted on by the Board of County Commissioners.  The following action was taken:

ACTION:  A motion was made by Commissioner Mattix to accept the recommendation by the Montgomery County Planning and Zoning Board to deny the request by SEK Construction for the rezoning of a parcel of land located just outside the incorporated limits of the City of Independence, north of the 600 Block of North 24th, Independence, Kansas from AG1 to B2.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

RES. NO. 06-61

 

Mr. Barnhart presented “Kansas County Planning Issues” for the Comprehensive Plan for Montgomery County.  The Plan is being updated at this time.

 

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OTHER COUNTY BUSINESS:

 

  1. Neighborhood Revitalization Resolution -  The resolution amending the plans for the entities has been referred to the County Counselor.  It appears the amendments will have to be published by each entity.  It will be further discussed after the County Clerk receives information from the County Counselor.
  2. Sick days/Vacation days will become effective after 6 months of service and will accumulate as specified in the Employee Handbook.
  3. Verbal approval was given for the 3-3l-06 payroll.
  4. Report by Jim Miller, Emergency Preparedness Director on Homeland Security Grant for 2006.  An itemized listing was presented to the Board of the precipitants and items purchased from the Grant.  Mr. Miller also advised the Board an ambulance has been offered to the county as a donation by the Coffeyville Regional Medical Center.  He requested the Board’s approval to accept the donation.  The following action was taken:

ACTION:  A motion was made by Commissioner Tucker to authorize the Emergency Preparedness Director to accept the donation of an ambulance from Coffeyville Regional Medical Center.  Motion was seconded by Commissioner Mattix.

   ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

  1. The County Clerk requested purchasing  four (4) desks and (4) returns from the Election Fund at an estimated cost of approximately $700 per set for the front office.  Approval was given for the purchases.
  2. Executive Session:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 9:35 AM to return at 9:45 AM to discuss non-elected personnel with the Board present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to regular session at 9:45 AM with no action taken and no decisions made.

  1. Executive Session:

A motion was made by Commissioner Mattix to recess to Executive Session at 9:48 AM to return at 10:00 AM to discuss non-elected personnel with the Board and Jim Miller present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to regular session at 10:00 AM with no action taken and no decisions made.

 

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Recessed to Department Head Luncheon at 11:40 AM.

 

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ADJOURNMENT:    1:00 PM.

 

ACTION:  Motion by Commissioner Tucker seconded by Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

 

                                                                                           _____________________________________

LEE MATTIX, Chairman

 

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GENE TUCKER, Member

 

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BILLIE LEWARK-WOOD, Member

 

ATTEST:

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                    County Clerk

 

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