2006 02 06

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

February 06, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Tucker.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Mattix to approve the minutes of January 30, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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MONTGOMERY COUNTY ACTION COUNCIL – MICRO LOAN:

Dennis Pruitt, Montgomery County Action Council Director, met with the Board to discuss two (2) micro loans. Rae’s Fashions of Coffeyville had fallen behind in payments due to the death of the owner, Pam Dulen. Mr. Dulen is negotiating with MCAC to pay only the principle on the loan.

The second loan for the skating rink is now in foreclosure by the bank and he reported over half of the loan has been repaid to MCAC.

Mr. Pruitt advised the Board a vehicle that was wrecked is collateral on a loan made to Houck Company but the insurance payment bypassed MCAC. The Chairman’s signature is needed to remove the vehicle from the collateral list as it was wrecked and totaled by the insurance company. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign on behalf of Montgomery County, necessary documents on vehicle held as collateral to be removed from collateral listing on the Houck Company loan. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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SOUTHEAST KANSAS REGIONAL PLANNING COMMISSION – LINDA WELDON:

Ms. Linda Weldon, SEKRPC Director, discussed Community Development Block Grant changes and advised the Commission the amount of grants will be less this year and will probably decrease each year. She presented a copy of the 2004 CEDS book and advised the Board it is updated every 5 years with the last update in 2004.

Commissioner Mattix asked what is the status of SEK, Inc and the value of the organization. Dennis Pruitt replied the value is in working together on projects by pooling data. He discussed giving it one more year before making any decisions.

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HUMAN RESOURCES – EMPLOYEE HEALTHCARE INSURANCE:

Liz Schwatken, Human Resources Director and Mr. Dave Dillon, BC/BS representative, met with the Board to present figures and comparables between different plans BC/BS offers. There was no action taken at this time.

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JOAN CORTE – ROAD COMPLAINT:

Ms. Joan Corte presented a road complaint with photos of the problems she has with CR 5300. Her mother lives at 2018 CR 5300 and has a mobile chair and she travels to the mailbox which Ms. Corte complained about the size of the rock on the road and the dust.

Barbara Curtis, Public Works Coordinator, was present for the discussion. Commissioner Mattix recommended a benefit district by the landowners. The fate of the road is not know at this time when Highway 169 project begins. No action was taken at this time.

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Rock Report for month of January; Right-of-Way Permit Map for the month of January; Road work on County Road 2500-17 (Card Creek Road); Maintenance Road signage; Major Bridge Replacement Status (County Bridges No. 19, 1206, 1001 and 1211); Noxious Weed 2005 Annual Report; and Household Hazardous Waste scheduled dates for collection.

Commissioner Mattix complemented Fred Long on the good job he does for Noxious Weed and sent appreciation from the Board for his work.

Commissioner Mattix discussed the road complaint brought by Mr. Joe Smith at the previous meeting. Ms. Curtis advised the Board during the years of 2003 and 2004 a total of 6200 ton of rock was put on the roads in question and 800 ton of heavy rock.

Discussed a road being traveled from Country Club on the gasoline cleanup. Ms. Curtis said she has written a letter to Mr. Paul Sasse at Independence City and to the Migellen Company.

The Board approved a bridge plaque to be placed on Drum Creek Bridge.

Discussed road grading and the need for training. Ms. Curtis advised three (3) employees are enrolled for a training class on March 14^th.

Commissioner Mattix discussed the possibility of blacktop for the west side of the road that goes by Liberty Cemetery and the cost if it was done.

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EXECUTIVE SESSION – COUNTY TREASURER:

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:30 AM to return at 10:40 AM to discuss non-elected personnel with the County Treasurer present. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:40 AM with no action taken and no decisions made.

TRANSFER OF FUNDS FROM GENERAL OPERATING TO SPECIAL LAW ENFORCEMENT:

Harley Schlotterbeck, Auditor and Sheriff Stan Veach met with the Board to discuss the reimbursement of funds spent in the year 2004 from the Special Law Enforcement fund. Sheriff Veach stated these funds were spent for light bars and equipment for patrol cars from the drug money which these items did not meet the criteria for the use of the funds. Mr. Schlotterbeck stated the funds should be transferred out of the County General Fund back to Special Law Enforcement in the amount of $22,793.53. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the transfer of $22,793.53 from the County General Operating Fund to the Special Law Enforcement Fund for expenditures in 2004. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-23

EXECUTIVE SESSION – SHERIFF VEACH:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:50 AM to return at 11:00 AM to discuss non-elected personnel with Nancy Clubine, Pat Alexander and Stan Veach present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:50 AM with no action taken and no decisions made.

ACTION: A motion was made by Commissioner Lewark-Wood to approve the reimbursement for overtime wages and benefits from the Drug Task Force to the Sheriff’s Budget with the overtime hours only on drug raids to be kept as separate payroll hours for this reimbursement. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-24

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AUDIT CONTRACT:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the contract with Hutinett, Schlotterbeck and Burns Accounting Firm in the amount of $15,900.00 for the 2005 audit and to authorize the Chairman to sign on behalf of Montgomery County. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-25

EXECUTIVE SESSION – AUDITOR:

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 11:18 AM to return at 11:30 AM with Harley Schlotterbeck present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:30 AM with no action taken and no decisions made.

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MONTGOMERY COUNTY RURAL FIRE – WILBUR SCHWATKEN:

Mr. Wilbur Schwatken, MCRF Director, presented a request to purchase fire sirens for Dearing and Sycamore. Dearing is seeking a grant for a storm siren for the City. This item was tabled until Dearing’s grant application is finalized.

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OTHER COUNTY BUSINESS:

Jail Study Committee Per Diem –

ACTION: A motion was made by Commissioner Tucker to allow the cost for the dinner meal and mileage necessary for the Jail Study Committee to be reimbursed by Montgomery County effective immediately. This will be debited from County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-26

Emergency Planning Report – Jim Miller
Next evening meeting will be March 2 at Coffeyville City Hall
Workshop with Auditor -

A workshop is scheduled for 10:00 AM on February 27^th with Harley Schlotterbeck and the department heads. Budget questions will be answer and help will be given on accounting items if needed. The question was asked by the Board what takes place when an elected official runs out of money on their budget. It appears that at that point all expenditures must be requested before the money is committed and purchases and payment pre-approved by the Board of County Commissioners.

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ADJOURNMENT: 12:14 PM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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