BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

January 30, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Mattix.

INVOCATION:  Commissioner Tucker. 

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION:   A motion was made by Commissioner Lewark-Wood to approve the agenda as amended.  The motion was seconded by Commissioner Tucker.

     ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the minutes of January 19, 2006 and amend minutes of November 14, 2005 as presented by the County Clerk.  The motion was seconded by  Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION:  A motion was made by Commissioner Mattix to approve invoices in the amount of $90.51, $39.33, $6,661.88 and $10,755.53 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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ROAD VIEWING – CHERRYVALE:

The Board convened at 9:15 AM at the road viewing site  on Maple and First Street, Cherryvale, Kansas.  The meeting was called to order by the Chairman.  Those present for the viewing were:  Board of County Commissioner, County Clerk, Public Works Road Supervisor Vasco Brown, Mike Kirchoff, Technical Assistant for Montgomery County, Mr. & Mrs. Terry Seifert, Wayne Jones, Margie Harris and the news media.

After discussion on the portion of the road to be closed and Mr. Jones expressing his concern over being landlocked, the following action was taken:

ACTION:  A motion was made by Commissioner Lewark-Wood to vacate the west portion of First Street as follows:  Vacate the west  350.2 feet m/l West from Maple Street on First Street in Section 8, Township 32 South, Range 17 east of the 6^th Principal Meridian, in the Sub-division Grandview Addition, Cherryvale, Kansas as recorded in the Montgomery County Register of Deeds Office, Book 4, Page 76.  The motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 06-20

Returned to Courthouse in session at 9:45 AM.

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EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 9:58 AM to return at 10:13 AM to discuss non-elected personnel.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 10:13 AM with no action taken and no decisions made.

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NEIGHBORHOOD REVITALIZATION – DENNIS PRUITT – MONTGOMERY COUNTY ACTION:

Dennis Pruitt, Independence City Manager Paul Sasse, Caney City Administrator Don Whitman, Coffeyville City Manager Jeff Morris, Interim Cherryvale City Administrator Mary Reed and Dennis Pruitt met with the Board to discuss the present plans for Neighborhood Revitalization governing delinquent taxes.  They would like to see the clause changed in the plans and allow those individuals being delinquent to be placed back on the plan for the remaining time initially enrolled for in the plan.  They also proposed a $25.00 fee for reinstatement.

Kathy Craig of the Appraisers office questioned if the plans can be change after having been adopted.

Issues regarding homesteads filed on parcels under the revitalization plan was also discussed along with payments under protest. 

Dennis Pruitt will research the questions and return to the Board with information.  No action was taken at this time.

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HEALTH INSURANCE – HUMAN RESOURCES:

Liz Schwatken, Human Resources Director, discussed Employee Health Insurance and the renewal date will be April 1, 2006.  Companies desiring to bid on the plan for the county will meet with Ms. Schwatken and their proposal will be presented to the Board for comparisons.  An executive session was requested for non-elected personnel.

ACTION:  A motion was made by Commissioner Tucker to recess to Executive Session at 10:55 AM to return at 11:00 AM to discuss non-elected personnel with the Human Resources Director present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 11:00 AM with no action taken and no decisions made.

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ROAD CONDITIONS  IN SYCAMORE AREA – JOE SMITH & MIKE LIKES:

Mr. Joe Smith and Mr. Mike Likes of Sycamore Township met with the Board to discuss the road conditions in parts of Sycamore Township.  Mr. Smith requested gravel for the Northwest part of Sycamore Township CR 6400 between 2700 and 3100.  He also said he has talked to Barbara Curtis in Public Works about gravel and roadwork for CR 2900 between 6400 and 6200 but has had no results.  The Board will talk to Ms. Curtis and get her report on how much road work has been done and gravel placed on the roads in question.  Mr. Smith and Mr. Likes thanked the Board for their courtesy and consideration.

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EXECUTIVE SESSION – COUNTY COUNSELOR:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 11:05 AM to return at 11:35 AM for Attorney/Client Privilege with County Counselor Paul Kritz present with Judge Dent to be called in, Michelle Lahey to be called in and Judge Canaday to be called.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Lewark-Wood – Yes

Returned at 11:25 AM to call Judge Dent into Executive Session.

Returned to session at 11:35 AM with no action taken and no decisions made.

ACTION:  A motion was made by Commissioner Mattix to extend the Executive session until 12:10 PM with the same  personnel as scheduled, Michelle Lahey entered into session at 11:35 AM.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 11:55 AM to call Judge Canaday into Executive Session.

Returned to session at 12:10 PM with no action taken and no decisions made.

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EXECUTIVE SESSION – COUNTY CLERK:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 12:10 PM to return at 12:20 PM at the request of the County Clerk to have the County Counselor present for the session to discuss non-elected personnel.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix – Yes

                                                   Commissioner Tucker – Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 12:20 PM with no action taken and no decisions made.

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OTHER COUNTY BUSINESS:

1.  After Prom -

ACTION: A motion was made by Commissioner Lewark-Wood to approve $1,000.00 to be paid to the four (4) school districts, USD 436, USD 445, USD 446, and USD 447, at a total of $250.00 each to be used for After Prom activities for the prevention of Drugs and Alcohol.  Motion was seconded by Commissioner Mattix. Debit Special Alcohol Fund.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                               Commissioner Tucker - Yes

                                               Commissioner Lewark-Wood – Yes

RES. NO. 06-21

2. Designated Depositories –

ACTION:  A motion was made by Commissioner Lewark-Wood  to designate all Banks, Branch Banks and Savings and Loan Organizations in the County, so long as they meet Depository Guarantee Requirements, will be designated as Depositories for Montgomery County for the year 2006.  Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                               Commissioner Tucker - Yes

                                               Commissioner Lewark-Wood – Yes

RES. NO. 06-22

3.      Mailroom Salary – Board authorized the Mailroom salary to be debited from County Commissioners Fund.

4. Deed to Wayside Christian Church – Board authorized the Chairman to sign on behalf of Montgomery County for deed transfer as previously approved.
5. Acknowledged letter on historical sites.
6. Mileage increase will be effective February 1, 2006.
7. Letter from Commissioner Mattix announcing he will not seek re-election for County Commissioner.

8. Amended minutes of November 14, 2005 to include matching funds for JJA grant in the amount of $556.00. 

9. Approved purchase of Software for Laptop for Human Resources in the amount of $356.99 plus shipping and handling.

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ADJOURNMENT:    1:10 PM

ACTION:  Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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                    County Clerk

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