2006 01 23

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

January 23, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of January 9, 2006 as presented by the County Clerk. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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UNIFIED COURT – JUDGE CANADAY:

Judge Canaday and Mary Kadel met with the Board to discuss computer equipment in the amount of $6,800.00 for Court Services. The equipment had previously been committed by Judge Dent for Court Services and also for rental of computer equipment for Unified Court. After discussing budget for 2005 and 2006, the following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve expenditures to be debited for computer equipment for Court Services and payment for rental of computer equipment for Unified Court to be debited as follows: $2349.00 – Capital Outlay (2005 Budget); $10,181.00 – County General Capital Outlay (2006 Budget). Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-08

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APPOINTMENT OF DEPARTMENT HEADS AND HOLIDAY SCHEDULE:

The annual schedule of appointed was discussed and the 2006 Holiday Schedule. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to appoint the following Department Administrators for the year 2006 due to commendable performance and maintaining momentum and function in their positions, motion seconded by Commissioner Tucker:

County Auditor---------------------------------------------------------Lavern Strecker

County Coroner------------------------------------------------------- Dr. Gregory Mears

County Jail Physician------------------------------------------------Dr. Gregory Mears

Environmental Health/Zoning Director--------------------------- Scott Barnhart

Montgomery County Rural Fire Dist. No. 1 Director----------- Wilbur Schwatken

Emergency Preparedness Director-------------------------------- Jim Miller

Public Works Coordinator------------------------------------------ Barbara Curtis

Human Resources Director-----------------------------------------Liz Schwatken

County Health Director--------------------------------------------- Ruth Bardwell

County Counselor--------------------------------------------------- The Firm of Hall, Levy,

Devore, Bell, Ott and Kritz, P.A. with Paul Kritz representing the Firm as County Counselor.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-09

ACTION: A motion was made by Commissioner Lewark-Wood to adopt and approve the 2006 Holiday Schedule as follows:

Martin Luther King Day Monday, January 16, 2006

President’s Day Monday, February 20, 2006

Good Friday Friday, April 14, 2006 (Employees wishing to attend services will be excused only for time of the services, but County offices will remain open).

Memorial Day Monday, May29,2006

Independence Day Tuesday, July 4, 2006

Labor Day Monday, September 4, 2006

Veterans Day Friday, November 10, 2006

Thanksgiving Day Thursday, November 23, 2006

Day after Thanksgiving Day Friday, November 24, 2006

Christmas Eve Friday, December 22, 2006

Christmas Day Monday, December 25, 2006

½ Day before New Year’s Day Friday, December 29, 2006 (Courthouse will close at noon for cash auditing purposes)

New Year’s Day Monday, January 1, 2007

Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-10

ACTION: A motion was made by Commissioner Mattix to designate the ½ day before New Year’s Day to be paid as Holiday Pay in the Payroll Department. All County employees will be paid as per this resolution. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-11

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COMMISSIONERS “STATE OF THE COUNTY STATEMENT BY THE CHAIRMAN:

Commissioner Mattix presented The State of Montgomery County, Kansas as Observed by the County Commissioners. A copy of the presentation is made a part of these minutes in its entirety.

JUVENILE JUSTICE AUTHORITY – DUANE POWELL – CORE PROGRAM:

Duane Powell, Juvenile Justice Authority Director, presented the agreement for the CORE Program for JJA for the signature of the Chairman. Mr. Powell also discussed the Girard Facility and asked if there is a copy of a contract between Montgomery County and Girard. The County Clerk will check files for a contract but is not aware of one on file.

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COMMUNITY CORRECTIONS – COMPUTER BIDS:

Kurtis Simmons, Community Corrections Director, presented bids for four (4) computer work stations as follows:

Computer Generation, Independence, Kansas $5,596.00

Advantage Computer Enterprises, Inc., Iola, Kansas $7,217.00

ACTION: A motion was made by Commissioner Lewark-Wood to approve the purchase of four (4) computer stations for Community Corrections Department from Computer Generation, Independence, Kansas with the low bid of $5,596.00. Debit Community Corrections Department. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-12

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items wre discussed: Road and Bridge Work (working on Card Creek Road), award of 12” Pipe, Requested permission to purchase two (2) 10 ton air assisted hydraulic floor jacks; Building Maintenance Pest Control Bids. Other items discussed were:

Loan on Sewer District #2 was discussed;
Ms. Curtis thanked Board for appointment and Commissioner Mattix stated “every department gets the job done”;
Discussed security key locks to the Judicial Building being requested for attorneys use.
Speed Limit rating by the State on Tenth Street will be done in February.

As a result of the report and discussion, the following actions were taken:

The Board approved the purchase of two (2) 10 ton air assisted hydraulic floor jacks
Did not approve the issuance of additional keys to the Judicial Building
Award of 12” Pipe as follows:

ACTION: A motion was made by Commissioner Lewark-Wood to award the bid for corrugated metal pipe to J & J Metals, Paola, Kansas in the amount of $5,112.00. Debit Road and Bridge Fund. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-13

Award of Pest Control Bid –

ACTION: A motion was made by Commissioner Mattix to approve the low bid of $1,650.00 for Pest Control for the Courthouse and Judicial Building and award the bid to CPR/State Termite Control Co., Independence, Kansas. Debit Building Maintenance. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-14

Linda Boots & Art Gritton met with the Board and the Public Works Director to discuss the possibility of purchasing a lot adjoining the Wayside Christian Church and is presently owned by the county. There being no reason the county would have need of the lot, the following action was taken:

ACTION: A motion was made by Commissioner Mattix to sell the county owned lot adjoining the Wayside Christian Church for the sum of $7.00 to the Wayside Christian Church. The County Clerk was directed to prepare a Quitclaim Deed from the County to Wayside Christian Church. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-15

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:40 AM to return at 11:10 AM for Attorney/Client Privilege with Paul Kritz, County Counselor, Board of County Commissioners, County Clerk, County Appraiser, Jim Shontz and Kathy Craig present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:05 AM with no action taken and no decisions made.

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OTHER COUNTY BUSINESS:

Transfer of Funds within General Fund for Department of Corrections and County Clerk –

ACTION: A motion was made by Commissioner Mattix to authorize the County Clerk to increase the Personal Services line item for the Department of Corrections on the 2006 budget by $31,200.00 for the salary of the Jail Nurse and increase the County Clerk’s line item by $20,800.00 for the Payroll Clerk. The Jail Nurse is a new position and the Payroll Clerk’s salary was omitted from the 2005 budget. Debit County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-16

KAC Dues –

ACTION: A motion was made by Commissioner Mattix to approve payment of Kansas Association of Counties dues for 2006. Motion died for lack of a second.

Abatements –

ACTION: A motion was made by Commissioner Lewark-Wood to approve abatements in the amount of $43,558.28 as presented by the County Clerk’s Office. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Cereal Malt Beverage License –

ACTION: A motion was made by Commissioner Mattix to approve the renewal of a Cereal Malt Beverage License for Sycamore Valley Golf Course. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-17

OTHER BUSINESS (Continued):

Mileage rate –

ACTION: A motion was made by Commissioner Mattix to increase the mileage rate for Montgomery County to 40 cents per mile and each year hereafter will be changed automatically as the State of Kansas rate changes. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-18

6. Verbal approval was given to payroll department to pay Sheriff’s payroll with signatures of the Commissioners.

Web Page – Ken Collins –

Ken Collins met with the Board and advised the purchase of the camera will be approximately $300.00. He also advised the update for the website will be less than $1,000.00. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to authorize the Computer Department authority to update the website but not to exceed $1,000.00 for equipment, vendors and consultants. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-19

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ADJOURNMENT: 11:55 AM

ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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