BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

January 9, 2006

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Tucker.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Mattix to approve the minutes of December 5, 12 and 15, 2005 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $173.08 and $13,940.48 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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REORGANIZATION:

Chairman of the Board of County Commissioners:

ACTION: A motion was made by Commissioner Lewark-Wood to nominate Commissioner Mattix to serve as Chairman of the Board of County Commissioners for the year 2006. The motion was seconded by Commissioner Tucker and vote cased unanimously in favor of the nomination.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 06-01

Official County Newspaper:

ACTION: A motion was made by Commissioner Lewark-Wood that the Coffeyville Journal be appointed the Official County Newspaper for 2006 and all other newspapers within the county be designated to be used as necessary. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 06-02

EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:07 AM to discuss non-elected personnel with the County Clerk present to return at 9:20 AM. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 9:20 AM with no action taken and no decisions made.

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DEPARTMENT OF CORRECTIONS – TINT FOR JAIL WINDOWS:

Mr. Bob Booth, Department of Corrections Administrator, met with the Board to request window tenting for the jail windows to eliminate problems with inmates having access to individuals outside. The quote from Fastlane Performance Group, Independence, Kansas is in the amount of $1,255.00. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve a quote for window tinting for the Department of Corrections (jail facility) in the amount of $1,255.00 from Fastlane Performance Group, Independence, Kansas. Motion was seconded by Commissioner Mattix. Debit ____________________ Fund.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-03

PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly report. The following items were discussed: Rock Report for 2005; Permit Map for December; Biennial Bridge Inspection discussion; Request to vacate a road west side of Cherryvale; Request to bid, by fax, corrugated metal pipe and bands; Request to purchase new John Deere 5525 due to 1989 Hesston out of service; Discussion on relocation of Cement Street; Major Bridge Replacement Status; Building Maintenance report on inspection of courthouse by State Fire Marshall’s office; Request to bid pest control for Judicial Building and Courthouse; and Employee retirement Thursday, January 12^th from 2:00 to 3:00 PM. As a result of this report , the following action was taken:

Corrugated Pipe Bid:

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Public Works Coordinator to receive, by fax, 720’ of 12” corrugated metal pipe and bands. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Request to vacate road:

ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to schedule January 30^th for a road viewing due to a request to vacate a road from North Maple Street and 1^st Street (Cherryvale) west to State right-of-way. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Purchase of New John Deere 5525:

ACTION: A motion was made by Commissioner Mattix to approve the purchase of a new John Deere 5525 from O’Malley Equipment at a cost of $36,400.00 to replace a 1989 Hesston 80/90 in need of a motor replacement. Motion was seconded by Commissioner Lewark-Wood. Debit Noxious Weed Capital Outlay Fund.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-04

Discussion on relocation of Cement Street:

After some discussion on a feasibility study which will be needed if a relocation of Cement Street is to be done, the Board said there will be no study done by the County. No further action was taken.

Pest Control Bid:

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Public Works Director to request bids for pest control for the Judicial Building and the Courthouse. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Ms. Curtis invited the Commissioners and County Clerk to attend the retirement of Shorty Aemisegger on Thursday, January 12^th from 2:00 PM to 3:00 PM in the basement of the Courthouse.

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DEPARTMENT HEAD EVALUATIONS:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:30 AM to return at 11:15 AM to discuss non-elected personnel with the following to be interviewed at 10 minute intervals: Barbara Curtis, Liz Schwatken, Ruth Bardwell, Scott Barnhart, Jim Miller and Wilbur Schwatken. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:15 AM with a motion to extend Executive Session until 11:45 AM by Commissioner Mattix and seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 11:45 AM with no action taken and no decisions made.

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OTHER COUNTY BUSINESS:

Cereal Malt Beverage License –

ACTION: A motion was made by Commissioner Lewark-Wood to approve a Cereal Malt Beverage License for Lakeview Golf Course, Cherryvale, Kansas. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-05

Discussed the possibility of a burning ban. Will discuss with Rural Fire Coordinator and will not be placed at this time.
Report from Jim Miller, Emergency Preparedness Director on chemical spill.

Mr. Miller advised the Board it was taken care of by Louisburg Fire Department, Montgomery County Rural Fire, and the Sheriff. Mr. Miller also asked for approval to attend a meeting Tuesday and Wednesday in Wichita and expenses will be reimbursed to the County. Approval was given.

Discussed a statement to the Public for County business to be conducted in 2006.

Commissioner Mattix will write a draft letter and give to County Clerk to be mailed to other Board members.

Martin Luther King’s Birthday Holiday –

ACTION: A motion was made by Commissioner Tucker to close the County Offices in observance of Martin Luther King’s Birthday Holiday on January 16, 2006. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 06-06

OTHER COUNTY BUSINESS (Continued):

County Web Page –

The Board discussed upgrading the County Web Page with Ken Collins. Mr. Collins said it could be upgraded for under $500.00. He requested a camera for the Computer Department to use for pictures throughout the county for the web page. Approval was given to Mr. Collins to purchase a camera.

Discussed KAC Dues for 2006 –

Commissioner Lewark-Wood is not in favor of joining KAC;

Commissioner Mattix is in favor of joining KAC;

Commissioner Tucker would like further discussion at the next meeting.

No action was taken at this time.

Discussed redistricting County Commissioner Districts –

Commissioner Tucker discussed redistricting the Commission District in order to redistrict two precincts in Coffeyville from Commission District 1 to Commission District 3 and then adjust the other district according to population. Information has been provided to the Board by the County Clerk.

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ADJOURNMENT: 12:25 PM

ACTION: Motion by Commissioner Lewark-Wood. seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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