BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
December 5, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Tucker
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of November 7, 14, 21 & 28, 2005 with the minutes of November 14 amended to read:
DEPARTMENT MEETING:
The Board met with department heads concerning problems and rumors regarding an update of the GIS System. The commissioners stated that the process is open to all departments and all departments have been consulted as to their needs and the benefits for their offices from the GIS system. The commissioners explained their desire to create a separate line item in the budget for GIS funding and that there will be searches for grant funds to fund the program. All departments and commission will continue to work towards implementing the system and accomplishing the project. Commissioner Mattix asked that “everyone be on board during the planning and funding stages”. Tape recording of the meeting is on file in the County Clerk’s office in its entirety.
The November 7th minutes “ The holiday vouchers will be distributed with employees checks.” (Amended to read “will be distributed to employees”.
The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $136,184.79 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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REGISTER OF DEEDS – TECHNOLOGY FUND:
Register of Deeds Marilyn Calhoun met with the Board to discuss money from the Technology Fund that will be available towards the expense of a GIS system She stated the fund must have a balance that reaches $50,000 before money can be transferred to the General Fund. She anticipates she could make $20,000 available to the General Fund in February , 2006. The Board thanked Ms. Calhoun and said the GIS is still in the “talking stages”.
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JAIL COMMITTEE DISCUSSION:
Patti Clay and Ron Levis will be contacted in regard to serving on the Jail Committee. The date of December 19 at 10:00 AM at the regular commission meeting was set for the first Jail Committee meeting. The County Clerk will send a letter to all members after Ms. Clay and Mr. Levis have been contacted.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Rock Report; Right of Way Permit Map; Bridge and road work; Major Bridge replacement Status (County Bridge No. 1206); Building Maintenance (Employee Handicap Parking); and Household Hazardous Waste (Collection Day November 16th). As a result, the following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to award the bid to Beachner Construction for County Bridge No. 1206 (.7 miles south of Havana on County Road 1300-06 in the amount of $294,837.32 with the County matching funds being $64,900.00. Motion was seconded by Commissioner Tucker. Debit Special Bridge Fund.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-236
ACTION: A motion was made by Commissioner Tucker to authorize the Chairman to sign on behalf of Montgomery County, the “Authority to Award Contract and agreements for inspection services by TranSystems for County Bridge No. 1206. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Ms. Curtis discussed a need for a “handicap parking stall for employees. The Board approved a parking space in the north parking lot be designated as “Employee Handicap Parking”.
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MONTGOMERY COUNTY SHERIFF:
Sheriff Stan Veach met with the Board and reported on the recent storm and discussed some of the failures in communication. He said they are establishing a protocol for future use.
Discussed the possibility of raising the charges on breath tests. It was decided to match the Independence Police Department charges.
Requested an Executive Session.
EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:21 AM to return at 10:30 AM with Sheriff Stan Veach present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:30 AM with no action taken and no decisions made.
SHERIFF (Continued):
Mr. Veach asked about holiday pay for those on patrol and working in his department. Liz Schwatken explained the holiday pay format. If the employee works the holiday they will receive holiday pay in addition to regular pay for the number of hours worked.
Employee Records:
Commissioner Tucker requested discussion on personnel records held in the Sheriff’s Office not forwarded by Sheriff Veach to Human Resources Department as stated in County policy. The personnel records were previously being forwarded to Human Resources . Sheriff Veach informed the Commission and Human Resources Director, he will be forwarding copies of records by request only.
Commissioner Mattix asked Human Resources if that was satisfactory and Ms. Schwatken expressed her concern regarding legal issues arising and documentation not being maintained as specified in County policy.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:55 AM to return at 11:05 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:05 AM with no action taken and no decisions made.
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ADJOURNMENT: 11:15 AM
ACTION: Motion by Commissioner Mattix seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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