BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
November 21, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Tucker.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $512,133.95 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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MONTGOMERY COUNTY RURAL FIRE – WATER TANK AND PUMP BIDS:
Wilbur Schwatken, Montgomery County Rural Fire Coordinator was present for the bid opening for one (1) 600 gallon water tank and one (1) portable pump. Bids were as follows:
Water Tank – Emergency Fire Equipment, Mayfield, KS $2,985.00
K.B.K. Industries, Inc., Rush Center, KS $2,178.00
Hays Fire Equipment, Hays, KS $4,765.80
Jerry Ingram/Fire & Rescue, Shawnee Mission, KS $4,180.00
Mr. Schwatken recommends K.B.K. Industries, Inc., Rush Center, KS.
ACTION: A motion was made by Commissioner Tucker to authorize the Montgomery County Rural Fire Coordinator to purchase one (1) 600 gallon water tank from K.B.K. Industries, Rush Center, KS in the amount of $2,178.00. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-228
MONTGOMERY COUNTY RURAL FIRE – BID OPENING (Continued):
Portable Pump - KENCO Fire Equipment, Springfield, MO $3,299.00
Emergency Fire Equipment, Mayfield, KS $3,065.00
Weis Fire & Safety Equipment, Salina, KS $3,294.00
Jerry Ingram/Fire & Rescue, Shawnee Mission, KS $4,070.00
Municipal Emergency Services, Fremont, NE $3,350.00
ACTION: A motion was made by Commissioner Tucker to authorize the Montgomery County Rural Fire Coordinator to purchase one (1) portable water pump from Emergency Fire Equipment, Mayfield, KS in the amount of $3,065.00 fob Montgomery County. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-229
Mr. Schwatken presented the monthly board meeting minutes for the fire district held October 18, 2005.
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BECKY BLAES – COUNTY ROADS, MARTIN & MAPLE – CHERRYVALE:
Ms. Becky Blaes, Cherryvale resident, met with the Board to discuss county roads, Martin & Maple Streets just outside Cherryvale city limits. She thanked the Board for the county truck signs and began addressing the Fink Trucking proposed project. She stated there are 19 residents in Cherryvale city with no city sewer and there are still street that are dirt roads within the city limits. Cherryvale City Council had a work session and Commissioner Mattix was quoted as saying the county would support the project.
Commissioner Mattix apologized for the misunderstanding and said he always expressed he was “open to suggestions” and “Yes, I’m listening”.
Liz Tincknell was also in attendance and expressed concern on the financial burden on residents of the city and county.
The Board thanked them for their input. No action was necessary and no decisions were made.
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DEPARTMENT OF CORRECTIONS AND COUNTY HEALTH – MEDICAL MATTERS:
Bob Booth, Department of Corrections Administrator and Ruth Bardwell, County Health Director, along with Mary Ann Friedle met with the Board. An Executive Session was requested.
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:50 AM to return at 9:55 AM to discuss non-elected personnel with Bob Booth, Ruth Bardwell, Mary Ann Friedle and the Board present. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:55 AM with no action taken and no decisions made.
Discussion: Mr. Booth and Ms. Bardwell requested an assistant to the jail nurse due to the work load being too heavy. This assistant would preferably be an RN but could be an LPN and would work four (4) days per week and these days will include weekends.
Mr. Booth and Ms. Bardwell will return to the Board with recommendation for schedule and proposed salary. No action was taken at this time.
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NEWKIRK, DENNIS & BUCKLES, INC – PACKAGE INSURANCE COVERAGE (COUNTY):
Mr. Dave Dennis and Mr. Doug Buckles of Newkirk, Dennis & Buckles presented a package coverage quote with Employers Mutual Casualty Co. for coverage December 1, 2005 to December 1, 2006 in the amount of $316,625.00.
Mr. Dennis reported the property coverage is in the amount of 19 million dollars with content coverage of 1.6 million dollars. There is an almost 30% increase in Workmen’s Comp Insurance for the county. At the present time Montgomery County has 156 tagged vehicles.
Several items were discussed to possibly reduce the increase in the Workmen’s Comp insurance.
ACTION: A motion was made by Commissioner Mattix to approve payment of insurance to Newkirk, Dennis & Buckles, Inc. in the amount of $316,625.00 for the period December 1, 2005 through December 1, 2006. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. N0. 05-230
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PUBLIC WORKS:
Mr. Vasco Brown, Public Works Supervisor, presented the weekly written report in the absence of Barbara Curtis attending the KAC meeting. The following items were discussed: Chip and Seal and Asphalt projects; Striping; Mowing; Recommendation for award of backhoe loader; Installation of insulation in the Noxious Weed and shop areas; Request permission to solicit bids for one (1) tractor and three (3) Flex Wing Mowers; and Overhead heater in Sally Port at the Judicial Bldg. As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Tucker to accept the recommendation of the Public Works Department and purchase one (1) backhoe loader from Martin Tractor, Chanute, KS in the amount of $53,545.00. Debit Special Equipment Fund. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. N0. 05-231
ACTION: A motion was made by Commissioner Tucker to contract with Lang Construction for the installation of insulation in the Noxious Weed Building and shop area in the amount of $3,680.00. Debit Noxious Weed Capital Outlay and Road and Bridge Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. N0. 05-232
ACTION: A motion was made by Commissioner Lewark-Wood to authorize Public Works to obtain bids for one (1) tractor and three (3) 10’ Flex Wing Mowers. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
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MONTGOMERY COUNTY SHERIFF:
Sheriff Stan Veach met with the Board and requested an Executive Session for non-elected personnel. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:39 AM to return at 10:42 AM to discuss non-elected personnel with the Board and Sheriff Veach present. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix – Yes
Commissioner Tucker – Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:42 AM with no action taken and no decisions made.
Sheriff Veach advised the Board:
The following action was taken resulting from these requests:
ACTION: A motion was made by Commissioner Mattix to approve an expenditure of $5,000.00 for policy and procedure manual to be revised by Seaton, Bell, Seaton & Gillespie, L.L.P., Manhattan Kansas for the Sheriff’s Department. Debit County General Operating Fund. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. N0. 05-233
ACTION: A motion was made by Commissioner Lewark-Wood to approve repairs for pickup in Sheriff’s Department in the amount of $2,000.00 to O’Reilly’s, Independence, Kansas. Motion was seconded by Commissioner Tucker. Debit County General Operating Fund.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. N0. 05-234
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MONTGOMERY COUNTY ACTION COUNCIL – CHERRYVALE FINK TRUCKING PROJECT:
Dennis Pruitt, Montgomery County Action, Becky Brown, Cherryvale City Clerk and Jerry Wallace, Cherryvale City Councilman met with the Board to discuss the proposed Fink Trucking Project in Cherryvale. They stated this will create 55 new employees over a 10 year period. The City of Cherryvale supports the project but Maple Street is a county road. The city is asking for county support and participation in rebuilding Maple Street.
The street project will be over 10 years at a 2% interest loan. The loan will be for 50% of the project which is 50% of $346,900.00. The city will be responsible for the sewer line.
Mr. Wallace stated there are more potentials for use of the remainder of the land and the governing body of Cherryvale is in favor of the trucking project. The jobs will be over a 10 year span with 10 jobs the first year and 5 each year thereafter.
Commissioner Lewark-Wood said she strongly feels the tagging of vehicles and trailers should be in Kansas.
No decisions were made.
MONTGOMERY COUNTY COMPREHENSIVE PLAN:
The Board discussed the Montgomery County Comprehensive Plan with Mr. Pruitt. Mr. Pruitt suggests the county go outside their workforce and take bids for compiling of a Plan. He stated he does not have the ability to prepare maps, etc. He was asked to pursue grants to help with the Plan and said he would be “happy to do this”. Commissioner Tucker stated he wants Scott Barnhart, Environmental Health/Zoning Administrator to be involved.
Mr. Tucker stated he does not agree with the “outside contracting” and hiring someone’s “friend or buddy” to do the work. Mr. Pruitt said he would help only if “all three Commissioners request his assistance”.
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OTHER COUNTY BUSINESS:
Mr. Jim Miller presented his written report and is on file.
The County Clerk discussed a problem with an employee’s probation period ending date not be submitted to payroll for the increase in salary is now being requested to be retroactive. The Board stated the pay will not be retroactive and will be paid the same pay period as presented to payroll. They feel it is the Supervisor’s responsibility to present these status changes to be changed on the payroll at the time they are due for the increase.
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 12:02 PM to return at 12:07 PM to discuss non-elected personnel. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 12:07 PM with no action taken and no decisions made.
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ADJOURNMENT: 12:09 PM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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