BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
November 14, 2005
The Board of County Commissioners, three members and the Deputy County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Tucker.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of October 31, 2005 as prepared by the County Clerk. The motion was seconded by
Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Tucker to approve invoices in the amount of $198,704.15 as presented by the County Clerks office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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COUNTY TREASURER BID OPENING COMPUTER EQUIPMENT:
Bids were as follows:
Kontempary Keyboards, Coffeyville $3,796.00
Computer Generation, Independence $4,264.00
County Treasurer will return to Board with recommendation.
COUNTY TREASURER BID OPENING (Continued):
County Treasurer Nancy Clubine returned with recommendation to purchase computer equipment from Kontempary Keyboards, Independence, Kansas in the amount of $4,260.00. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the County Treasurer to purchase four (4) PCs and monitors from Computer Generation, Independence, Kansas in the amount of $4,260.00 as bid. Debit County General Capital Outlay.
Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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JJA PREVENTION & CORE PROGRAM GRANT:
Duane Powell, JJA Director, met with the Board and presented budgetary items for FY2007. Discussed transfer of funding from Big Brothers and Big Sisters to Boys and Girls Club of Coffeyville SMART Moves. A grant program for Prevention and Core Program Grant carryover in the amount of $1,477.49 was presented for approval. The following actions were taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the Intervention Program. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the County. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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PUBLIC WORKS:
Barbara Curtis, Public Works Director, presented the weekly written report. The following items were discussed: Striping; Shoulder work on 10th street; Insulation for Noxious Weed Dept; and Bid opening on backhoe loader. As a result, the following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to purchase insulation materials for Road and Bridge in the amount of $6,753.78 and Noxious Weed Building in the amount of $6,307.00. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. NO. 05-227
Ms. Curtis will obtain bids for labor for installation for these projects.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to executive session at 9:45 AM to return at 10:00 AM with the Board present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 10:00 AM with no action taken and no decisions made.
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BACKHOE LOADER BID OPENING:
Bids for the backhoe loader for Road and Bridge were as follows:
Berry Tractor Basic - $108,257.00
Net - 55,285.00 with discounts
VanKepel Co. Basic - $ 90,438.00
Net - 49,250.00 with discounts
Murphy Tractor Basic - $ 79,907.00
Net - 58,500.00 with discounts
Sellers Basic - $ 97,866.00
Net - 40,576.00 with discounts
Victor L. Phillips Basic - $120,441.00
Net - 60,450.00 with discounts
Martin Tractor Basic - $ 95,095.00
Net - 53,545.00 with discounts
Ms. Curtis was asked to review bids and return to the Board with a recommendation. No decision was made at this time.
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DEPARTMENT MEETING:
The Board met with department heads concerning problems and rumors regarding an update of the GIS System. The commissioners stated that the process is open to all departments and all departments have been consulted as to their needs and the benefits for their offices from the GIS system. The commissioners explained their desire to create a separate line item in the budget for GIS funding and that there will be searches for grant funds to fund the program. All departments and commission will continue to work towards implementing the system and accomplishing the project. Commissioner Mattix asked that everyone be on board during the planning and funding stages. Tape recording of the meeting is on file in the County Clerks office in its entirety.
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OTHER COUNTY BUSINESS:
Commissioner Mattix wants to explore the possibilities of pooling or consolidating with other businesses - Will talk to the Human Resources Director and have her contact other directors of some of the local companies.
Commissioner Tucker requested an ad be place in Good News on the vehicles to be sold at the auction on Thursday, December 1st.
ADJOURNMENT: 11:00 AM
ACTION: Motion by Commissioner Mattix seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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