BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

November 7, 2005

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Mattix.

INVOCATION:  Commissioner Tucker. 

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION:   A motion was made by Commissioner Mattix to approve the agenda as amended.  The motion was seconded by Commissioner Lewark-Wood.

     ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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COMPUTER DEPARTMENT:

Ken Collins, Computer Director, presented the IBM maintenance agreement for one year for hardware and software in the amount of $6,012.38.  This agreement is for 24/7 service to the county.  Mr. Collins recommended entering into the agreement due to the cost for service if not contracted.  The agreement is through Huber and Associates, Jefferson City, Missouri.  The following action was taken:

ACTION:  A motion was made by Commissioner Tucker to enter into a one year service agreement for IBM though Huber and Associates, Jefferson City, Missouri for 24/7 service in the amount of $6,012.38.  Motion was seconded by Commissioner Lewark-Wood.  Debit Capital Outlay Fund.

     ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-221

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COUNTY TREASURER – EQUIPMENT PURCHASE:

Nancy Clubine, County Treasurer, presented a request for four (4) PCs and monitors at an estimated cost of $4,300.00.  The following action was taken:

ACTION:  A motion was made by Commissioner Tucker to authorize the County Treasurer to request bids for four (4) PCs and monitors. 

Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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Recessed at 9:30 AM.

Returned at 9:40 AM.

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HUMAN RESOURCES – HOLIDAY VOUCHERS:

Liz Schwatken, Human Resources Director, presented information regarding the County Christmas Dinner for the employees.  She asked for consideration for gift cards and one to two hours paid time off to be for the drawing and that every employee would receive a gift.  She also asked if Holiday Vouchers would be distributed again this year.

Commissioner Mattix stated he was in favor of the Holiday Vouchers but not in favor of gift cards or the drawing at the Christmas Dinner.  The Board agreed on only the vouchers this year.  The holiday vouchers will be distributed with employees checks.  (Amended to read “will be distributed to employees”.

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EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:22 AM to return at 10:30 AM to discuss non-elected personnel.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 10:30 AM with no action taken and no decisions made.

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the written weekly report.  The following items were discussed:  Rock Report; Right-of-way map; Striping Report; Major Bridge Replacement Status (County Bridge #19); and Household Hazardous Waste.  As a result of this report, the following action was taken:

ACTION:  A motion was made by Commissioner Lewark-Wood to approve and authorize the “Authority to Award Contract Commitment of County Funds for Project Number 63 C-4098-01 STP-C409(801) on County Bridge No. 19.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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MONTGOMERY COUNTY SHERIFF:

Sheriff Stan Veach presented a request for payment of $886.50 from the Juvenile Detention Department for expenses billed to his department and were not paid by Juvenile Justice Authority.  The following action was taken: 

ACTION:  A motion was made by Commissioner Lewark-Wood to authorize payment of $886.50 from the Juvenile Detention Department for expenses billed to the Sheriff’s Department for Juvenile services.  Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                Commissioner Tucker - Yes

                                                              Commissioner Lewark-Wood – Yes

RES. NO. 05-222

Mr. Veach advised the Board the motor in the van will be replaced at no cost for the labor.  He discussed security cameras with a possibility of two for the courthouse.  The Board authorized installation of additional cameras for the Judicial Building entrance as follows:

ACTION:  A motion was made by Commissioner Tucker to approve installation of additional security cameras at the entrance to the Judicial Building.  Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                Commissioner Tucker - Yes

                                                              Commissioner Lewark-Wood – Yes

RES. NO. 05-223

OTHER COUNTY BUSINESS:

1. Spending Authority for HAVA Compliant Voting Equipment –

ACTION:  A motion was made by Commissioner Lewark-Wood to authorize and give spending authority to the County Clerk/Election Officer for necessary equipment, software and all other expenses to implement HAVA Compliant Voting Equipment.  Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                Commissioner Tucker - Yes

                                                              Commissioner Lewark-Wood – Yes

RES. NO. 05-224

2. DOJ Grant Funds Discussion –

Commissioner Lewark-Wood discussed the Department of Justice Funds on how it is to be spent and not spent on ones that already have received funds in excess of other entities.

3. GIS System –

Commissioner Lewark-Wood stated she in not opposed to the GIS System but is opposed to the implementation at this time.  Commissioner Mattix stated they should pursue avenues for funding.

4. Mechanic Position for Emergency Preparedness vehicles –

ACTION:  A motion was made by Commissioner Tucker to hire Richard Wells at a salary of $300.00 per month to be on call for service for the Emergency Preparedness vehicles.  Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                Commissioner Tucker - Yes

                                                              Commissioner Lewark-Wood – Yes

RES. NO. 05-225

5. Letter of Congratulations – Coffeyville Championship

ACTION:  A motion was made by Commissioner Tucker to send a letter to the Coffeyville Community College congratulating on their endeavors and championship.  Commissioner Tucker will draft the letter for the County Clerk.  Motion was seconded by

Commissioner Lewark-Wood.

6. Discussed Jail Committee –

Greg Hennen , Dickie Rolls and Michael Schorton have all responded and will serve on the committee.

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ADJOURNMENT:    11:30 AM

ACTION:  Motion by Commissioner Tucker seconded by Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

                                                                                           _____________________________________

LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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                    County Clerk

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