BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

 October 24, 2005

 

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

 

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CALL TO ORDER:  Commissioner Mattix.

INVOCATION:  Commissioner Tucker. 

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

 

AGENDA APPROVAL:

 

ACTION:   A motion was made by Commissioner Mattix to approve the agenda as amended.  The motion was seconded by Commissioner Lewark-Wood.

     ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

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APPROVAL OF MINUTES:

 

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the minutes of October 10^th and 17^th, 2005 as presented by the County Clerk.  The motion was seconded by  Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

 

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APPROVAL OF PAYMENT OF INVOICES:

 

ACTION:  A motion was made by Commissioner Tucker to approve invoices in the amount of $8750.00 and $14,665.53 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

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MONTGOMERY COUNTY RURAL FIRE – BID OPENING:

 

Wilbur Schwatken, Montgomery County Rural Fire Director, presented bids for a truck bed for the

Tyro Fire Station’s new truck.  Bids were as follows:

 

Grant Manufacturing & Truck, Tulsa, OK……………………………………….. No Bid

Truck Parts & Equipment, Wichita, KS…………………………………………..$ 5,609.00

 

ACTION:  A motion was made by Commissioner Tucker to accept the bid from Truck Parts & Equipment, Wichita, KS in the amount of $5,609.00 for a truck bed for the new truck at the

Tyro Fire Station.  Motion was seconded by Commissioner Mattix.  Debit MCRF#1 Fund.

   

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-218

 

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Mr. Schwatken requested permission for a Fireman’s Dinner to the firefighters as held in previous years.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Tucker to approve expenses for a Christmas Dinner for the Montgomery County Rural Fire #1 with expenses to be debited from MCRF#1 Fund.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

Mr. Schwatken also gave a report on the Chiefs Conference he attended last week in Hays, Kansas.

 

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JUDGE RAWLEY DENT – JUDICIAL MATTERS:

 

Judge Dent met with the Board to discuss the 2005 budget problems.  He stated he is looking at ways to handle things differently and cut expenses to help with the budget.  He told the Board both he and his wife have personally received phone calls which he referred to as “beating up on his family and himself” but went on to say he will continue to work with the County in a professional manner.  The tuition in question is down from $1,900.00 to $1,100.00 and he is waiting for information on the matter and will “pass the information on to the Board as soon as he receives it”.  The budget for 2006 was discussed and Judge Dent stated it takes about $360,000.00 for the court system “without surprises”.

 

Commissioner Mattix stated it is important everyone still talking in open public meeting.

 

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PUBLIC WORKS:

 

Barbara Curtis, Public Works Coordinator, met with the Board.  The report was given at the Thursday, October 20^th meeting. 

 

Ms. Curtis discussed the bridge west of Cherryvale on Drum Creek.  The bridge cost will be $717,000 which is $20,000 less than estimated.  The low bidder for the project was Beechner Construction.

 

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REGISTER OF DEEDS – COMPUTERS:

 

Marilyn Calhoun, Register of Deeds, and Ken Collins, Computer Director, met with the Board on problems with the computer the public uses to look up records in the Register of Deeds office.  Mr. Collins said the unit needs to be replaced as there are problems with it and it is several years old.  The following action was taken:

 

ACTION:  A motion was made by Commissioner Tucker to approve the purchase of computer equipment from Computer Generation for the Register of Deeds Office at an estimated cost of $825.00 to be paid from the Register of Deeds Technology Fund.  Motion was seconded by Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

               RES. NO. 05-219

 

The Board asked Ms. Calhoun if there could be any available funds from the Register of Deeds Technology Fund that could be used towards the GIS System for the County.  Ms. Calhoun said she would check into the available funds and get back with the Board.

 

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OTHER COUNTY BUSINESS:

 

1. Executive Session – County Clerk –

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 9:10 AM to return at 9:15 AM to discuss non-elected personnel with the County Clerk present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

Returned to session at 9:15 AM with no action taken and no decisions made.

 

2. Jail Study –

The draft letter to the Jail Study Committee was approved and the Clerk was instructed to send a copy to the recommended names for the committee.

 

3. Request from AARP to use Judicial Basement facility –

A request from Mr. Walter Hudiburg was presented to the Board for use of an office space in the Judicial Building basement each Friday from February 4, 2006 thru April 14, 2006 for the purpose of assisting senior citizens with taxes and homestead applications.  Approval was given by the Board for the use of the facility for this period of time.  A letter will be sent to

 Mr. Hudiburg by the Clerk.

 

4. Executive Session –

ACTION:  A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:37 AM to return at 9:52 AM to discuss non-elected personnel with the Board present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

Returned to session at 9:52 AM with no action taken and no decisions made.

 

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ADJOURNMENT:    10:07 AM

 

ACTION:  Motion by Commissioner Mattix seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

 

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

 

                                                                                            _____________________________________

LEE MATTIX, Chairman

 

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GENE TUCKER, Member

 

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BILLIE LEWARK-WOOD, Member

 

ATTEST:

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                    County Clerk