2005 10 17

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

October 17, 2005

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Tucker to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the minutes of October 3^rd and October 6^th, 2005 as presented by the County Clerk. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $206,298.09 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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DEPARTMENT OF CORRECTIONS:

Mr. Bob Booth, Jail Administrator, presented a revised quote on the jail dryer. The quote from John Morris Equipment is $3,240.00. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to rescind Resolution 05-210 awarding the quote for the jail dryer to Hugo’s, Independence, Kansas. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 05-211

ACTION: A motion was made by Commissioner Mattix to authorize the Jail Administrator to purchase the jail dryer from John Morris Equipment Co. in the amount of $3,240.00. Debit Capital Outlay Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 05-212

Mr. Booth discussed installing one (1) fiberglass shower stall at the jail to see if they would work before repairing or installing all the stalls. The estimated cost will be approximately $250.00 for the stall and $150.00 for installation. He would like to try one to see if it works and if it does work well then eight more will be needed. The Board agreed to trying one stall at an estimated cost of $400.00 with the installation. Mr. Booth said he will take it from his funds.

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HUMAN RESOURCES – EXECUTIVE SESSION & TRAINING:

ACTION: A motion was made by Commissioner Tucker recess to Executive Session at 9:48 AM to return at 9:58 AM to discuss non-elected personnel with the Liz Schwatken, Human Resources Director present. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 9:58 AM with no action taken and no decisions made.

Ms. Schwatken, Ken Collins and Jim Miller requested the Board to consider the purchase of a new power point system for training purposes and to be checked out to departments when needed. The system will be available through Emergency Preparedness to be checked out by individual departments. Cost estimate is $2,400.00. This will include an IBM Think Pad, projector and computer. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the purchase of a power point system for the county not to exceed $2,450.00 including shipping costs. Debit Capital Outlay Fund. The system will be available to be checked out in the Emergency Preparedness Department. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 05-213

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Asphalt work; Sewer District No. 2 KIAC meeting update; and Annual inspection of landfill with follow-up letter on file. In addition the following was discussed: Bridge discussion east of Coffeyville; more discussion on asphalting; and road complaint brought to Commissioner Lewark-Wood by a resident of Labette County working in Coffeyville. As a result of these discussions no action was taken.

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KDOT – WAYNE GUDMONSON:

Mr. Wayne Gudmonson, KDOT, introduced Sue Riley, KDOT Community Affairs Manager and Prisella Peterson, KDOT Public Affairs Manager. He then presented information on the Highway 169 System Enhancement. He stated there will be two (2) interchanges to be constructed when funds are available; one will be the Angola Road and the 2^nd will be County Road 2200.

There will be six million dollars for the Coffeyville project. A public meeting will be set for November or December.

Estimated time frame is: (1) 2006 – acquire right-of-way (2) 2007 right-of-way complete (3) project completion fall of 2009.

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SHERIFF’S DEPARTMENT:

Sheriff Stan Veach met with the Board. Discussed the following: Salaries will be over budget approximately $209,000.00; and Fuel cost will also be over by approximately $22,000.00. The Board stated they were aware the budget would be over for his department but stressed the need to conserve as much as possible for the remainder of the year.

Sheriff Veach reported over 3400 pounds of vegetables have been raised in the garden this year.

Uniforms that have been on order have been received.

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OTHER COUNTY BUSINESS:

Maintenance Agreement – Computer Department –

Ken Collins, Computer Department Director, presented a maintenance agreement from IBM. He was asked to obtain information a price for an agreement for the hours of 8-5 five days a week instead of on call 24 hours.

WIC Agreement – Cherokee County –

ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign on behalf of Montgomery County, the agreement between Cherokee County and Montgomery County to provide office space for 2006 for the WIC Program in the basement of the Judicial Building on the dates provided by Cherokee County. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 05-214

Appraiser’s Office Closing –

The Board approved the closing of the Appraiser’s Office Wednesday, October 19^th at 1:30 PM for the funeral of Cheryl Carter’s father and to reopen at 3:30 PM.

Discussed Coffeyville Resources Luncheon on November 2^nd at 11:30 AM.

5. City of Tyro request for Inter-local Agreement -

The City of Tyro requested an inter-local agreement between Montgomery County and Tyro for the assistance of the Montgomery County Department of Health and Environment. The letter was referred to Scott Barnhart.

Executive Session – Non-Elected Personnel:

ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 10:35 AM to return at 10:45 AM with the County Clerk present to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:45 AM with no action taken and no decisions made.

Flu Shots –

ACTION: A motion was made by Commissioner Mattix to provide flu shots to county employees at no expense to the employee. Tetanus and Pneumonia shots will be available at a cost to the employee of $20.00 Tetanus and $35.00 Pneumonia. Debit General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 05-215

Louisburg Township Letter – Sunday sale of Cereal Malt Beverages –

A letter was received from the Louisburg Township Board requesting the Commissioners to grant permission to sell cereal malt beverages on Sunday in Louisburg Township.

ACTION: A motion was made by Commissioner Mattix to state the Board of County Commissioners of Montgomery County choose not to formulate a resolution to allow for sales of Cereal Malt Beverages on Sunday in the unincorporated areas of Montgomery County. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. 05-216

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ADJOURNMENT: 11:50 AM

ACTION: Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk