BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
October 10, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Tucker.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Tucker to approve invoices in the amount of $173,197.59 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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COMPUTER DEPARTMENT:
Ken Collins, Computer Department Director, presented estimates to the Board for a Master Switch for the computer system. The estimated cost will be $800 to $1200 dollars and Mr. Collins recommended Kontemporary Keyboards, Coffeyville, Kansas. The Board approved the purchase of the Master Switch from Komtemporary Keyboards. Debit the Computer Department Fund.
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CANVASS OF VOTES – SPECIAL ELECTION – INDEPENDENCE CITY & USD #446:
The official canvass was held at 9:30 AM with the Board of County Commissioners serving as the Canvassing Board. There were no changes to the results of the election.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Rock Report, Use of Right-of-Way Map; Asphalt work report; Road and Bridge and Noxious Weed Shop insulation; Noxious Weed spraying for Johnson Grass; and KIAC meeting in Topeka for Sewer District No. 2. No action was taken as a result of this report.
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EXIT CONFERENCE – 2004 AUDIT:
Mr. Harley Schlotterbeck presented the Exit Conference Agenda for Period Ending 12-31-2004. He discussed eight (8) items:
The Exit Conference Agenda is on file with the County Audit for 2004.
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EXECUTIVE SESSION – COUNTY COUNSELOR:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:45 AM to return at 11:00 AM with the County Counselor present for Attorney/Client Privilege. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:00 AM with no action taken and no decisions made.
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TRANSFER STATION – HWY 169 – SHIRLEY LINE:
Ms. Shirley Line met with the Board to discuss the proposed transfer station north of Cherryvale on Highway 169. She, as a nearby resident and landowner, is opposed to the project and stated she had reviewed the statements of Mr. Flint Kyler of Waste Connections and questioned some of his statements. She objected to the odor, traffic, number of trucks entering the site and asked for the project to be stopped or find another location.
Jan Kidd, also a nearby resident living north and west of the site objected to the traffic and stated it is a safety factor and will affect the highway maintenance. She also asked for the project to be at another location.
The Board took no action at this time.
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MONTGOMERY COUNTY SOLID WASTE COMMITTEE REPORT – TRANSFER STATION:
Mr. Henry Schmidt, Montgomery County Solid Waste Committee Chairman, presented a letter to the Board of County Commissioners stating the Committee’s recommendation for the installation of a transfer station.
The letter states the Committee recommends the installation of a transfer station in Montgomery County by Waste Connections, Bartlesville, Oklahoma. It also noted the Committee thought that the 16 acre site should be enclosed by a chain link fence to aide in containing any blowing debris, keeping domestic and wild animals out and for ecstatic value. However, Mr. Kyler noted such a requirement would be cost prohibitive. The Committee stressed the need for as much control as possible.
Mr. Kyler advised the Board there will be no composting on site. This question arose during the discussion.
The following action was taken:
ACTION: A motion was made by Commissioner Mattix to accept the recommendation of the Montgomery County Solid Waste Committee to approve the installation of a transfer station north of Cherryvale, Kansas on US Highway 169 at the following location:
A tract of land located in a portion of the SE/4 of Section 33, Township 31 South, Range 17 East of the 6th Principal Meridian, Montgomery County, Kansas, more particularly described as follows: Commencing at the SW corner of the SE/4 of said Section 33; thence N 01 degrees 42 feet 34 inches W along the West line of the SE/4 of said Section 33 a distance of 1325.35 feet (1325.00 feet perpendicular to the South line of said SE/4) to the point of beginning;
Thence continuing N 01 degrees 42 feet 34 inches W along the West line of the SE/4 of said Section 33 a distance of 1349.61 feet to the NW corner of the SE/4 of said Section 33;
Thence N 89 degrees 57 feet 48 inches E along the North line of the SE/4 of said Section 33 a distance of 851.42 feet to the West right-of-way line of Highway 169;
Thence S 22 degrees 45 feet 31 inches W along said right-of-way a distance of 1087.12 feet;
Thence S 26 degrees 20 feet 06 inches W along said right-of-way a distance of 385.63 feet to a point 1325.00 feet North perpendicular to the South line of the SE/4 of said Section 33;
Thence S 89 degrees 37 feet 01 inches W a distance of 219.54 feet to the Point of Beginning, containing 16.87 acres.
Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-209
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ENVIRONMENTAL HEALTH AND ZONING – COMPREHENSIVE PLAN:
Mr. Scott Barnhart, Environmental Health/Zoning Administrator, advised the Board there will be a meeting as a preliminary to develop an agenda and a recommendation for the cost of updating the Plan. He will return to the Board with a budget amount. He also stated the mapping reproduction could be enhanced through the GIS if installed by the County. No action was required.
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DEPARTMENT OF CORRECTIONS – DRYER FOR JAIL:
Mr. Bob Booth, Jail Administrator, presented two (2) quotes for a dryer for the jail as follows:
Mr. Booth said that Building Maintenance could possibly install the dryer. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the Jail Administrator to purchase a dryer for the jail from Hugo’s, Independence, Kansas at a cost of $3,650.00 providing it carries a 90 day warranty on labor and three (3) year warranty on parts. Motion was seconded by Commissioner Lewark-Wood. Debit County General Capital Outlay Fund.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-210
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OTHER COUNTY BUSINESS:
There was no objection to the closing by the Board.
The Board discussed the letter from the Assistant Attorney General on the Unified Court Budget. The letter states that after the budget has been approved the spending is at the discretion of the Administrative Judge.
Commissioner Mattix presented a draft letter for the Jail Study Committee. The names of Michael Scourten and Patti Clay were added to the Committee list of names to be contacted. The Board will discuss the draft letter at the next meeting.
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ADJOURNMENT: 12:05 PM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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