BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
October 3, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:30 AM at the road viewing site on County road 5200.
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CALL TO ORDER: Commissioner Mattix.
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ROAD VIEWING – COUNTY ROAD 5200:
Those present for the view were: Board of County Commissioner, County Clerk, Public Works Coordinator, Vasco Brown (Public Works Supervisor), David Chism and Benji Chism. There being no public objection to the road closing, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to close a portion of Road 5200-08 as described in the following description:
Beginning at a point approximately 1320 feet from the Northwest Corner of Section 12, Township 32 South, Range 14 East of the 6th Principal Meridian, Montgomery County, Kansas; thence East along section line approximately 1320 feet and there ending.
The above described Road being a portion of Road 203 (5200-08), as described in Road Record Book 2, Page 77 in the Montgomery County Public Works Office and having a Right-of-Way of 40 feet.
The motion was seconded by Commissioner Lewark-Wood.
Commissioner Tucker called for discussion. He asked if the west end of the road would be open and Mr. Chism said it would but they would be responsible for a “turn around” where the closure begins. The Chairman called for the vote.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-202
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The Board recessed back to the courthouse at 9:45 AM.
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Returned to session at 10:05 AM.
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INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix to approve the minutes of
September 26, 2005 as presented by the County Clerk. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $246,504.66 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Asphalt program update; Chip and seal program update; Speeding problem on South 17th St.; Requested permission to hold annual training day and provide lunch to all department employees on November 18th; Use of Right-of-way application for pipeline from County Road 6400 South on County Road 4700 for ½ mile; Stainless steel handrails; and annual inspection of the closed landfill is Wednesday, October 5th. As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve and authorize the Public Works Coordinator to hold the annual training day and provide lunch to all department employees on November 18th. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Mr. J. D. Freiss met with the Board and Ms. Curtis to discuss the road right-of-way for the pipeline as described in the weekly report. Mr. Freiss objects to the county granting a right-of-way and should refuse the request and that will force the gas company to cross private property, in this case it will be Mr. Freiss’ property. Paul Oakleaf, Attorney for Layne Gas Company was also in attendance. He stated Mr. Freiss “got too greedy with demands becoming more and more”. This was in exchange for right-of-way across his land. Mr. Freiss stated they have not drilled the wells promised and feels the county is “setting a standard” when allowing right-of-way on the county. Mr. Freiss’ original agreement was with Colt and Layne has since purchased Colt’s leases.
The Board agrees this problem should be settled between Mr. Freiss’ attorney and Layne’s attorney.
Other items with Public Works:
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911 SYSTEM UPDATE – LEE BYNUM:
Mr. Lee Bynum met with the Board and presented a report on E-911 Emergency Response Agency Project for 2005. He presented a report showing all equipment purchased and the entity receiving the equipment. He invited the Board to visit and inspect some of the equipment received for this project.
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CLASS LTD UPDATE – JAN BOLIN:
Jan Bolin and Phillip Chappuie, representing CLASS LTD, advised the Board they will not be seeking the grant as previously discussed with the Board. The property in Coffeyville is not available for the project. They will continue to search for a location and apply next year for the grant.
Ms. Bolin reported on the activity of CLASS as an update to the Board. She also expressed concern their approved budget is lower than last year. A one-half mill levy was approved for 2006.
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DEPARTMENT OF CORRECTIONS – DRYER FOR JAIL:
Bob Booth, Jail Administrator, presented a request to obtain bids for a new dryer for the jail with a larger capacity. Approval was given by the Board.
Sheriff Veach also attended and presented grant paperwork for signature of the signature of the Board. He requested Mr. Caldwell be retained to install a console for the dispatch area of the Sheriff’s Department. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the Sheriff’s Department to retain Mr. James Caldwell on a temporary basis for installation of a console in the dispatch area in the department. Mr. Caldwell’s salary will be debited from the Sheriff’s budget and all material expenses will debited from Jail Surplus Fund. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-203
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COMPUTER DEPARTMENT – EQUIPMENT:
Ken Collins, Computer Director, advised the Board a master switch in the system needs to be replaced at an estimated cost of less than $1,000.00. Mr. Collins was given approval to purchase the necessary switch.
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SITE VIEWING – TRANSFER STATION:
The Board recessed to the proposed transfer station site north of Cherryvale at 11:30 AM.
Returned to session at the site at 11:45 AM.
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The Board met with the Solid Waste Committee Members and interested public to view the site for the proposed transfer station north of Cherryvale. Those present were: Board of County Commissioners, County Clerk, Jim Miller, Flint Kyler representing Waste Connections, Scott Barnhart of Environmental Health for Montgomery County and Solid Waste Committee member, Robert Rench, Bob Housel, Joanie Miller, Shirley Line, Jerry Line, Drew Main and Solid Waste Committee Members Henry Schmidt, Norma Foster, Forrest Strickland, Larry Traxson.
The Board discussed the site and heard the public input with concerns for trash being blown in neighborhood and the increase in truck traffic. They also discussed the flooding problem at this area. The Solid Waste Committee will meet at 3:00 PM, Thursday, October 5th to further discuss the application and the have a recommendation to present to the Board of County Commissioners on Monday, October 10th.
Meeting recessed at 12:10 PM to lunch.
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OTHER COUNTY BUSINESS:
A letter to Hutinett, Schlotterbeck & Burns, LLC was presented for the signature of the Chairman. This letter is in connection with the 2004 audit conducted by their firm and assures all financial records have been made available for the audit. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign on behalf of Montgomery County, a letter to Hutinett, Schlotterbeck & Burns, LLC in connection with the 2004 audit conducted by their firm and assures all financial records have been made available for the audit. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
ACTION: A motion was made by Commissioner Lewark-Wood to approve the issuance of an Occupational License to My Place, Cherryvale, Kansas. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-204
Liz Schwatken, Human Resources Director, presented information from Blue Cross/Blue Shield to the Board on a software program to eliminate the work of paper filing claims. The cost of the program is $1,600.00. Ms. Schwatken stated she does not recommend the purchase of the program as she feels the system they are using is working and “we can file a lot of claims for $1,600.00 cost to the county”.
Human Resources checked with County Health and flu shots will be available after November 1st at a cost of $20.00 each.
ACTION: A motion was made by Commissioner Mattix to authorize the Chairman to sign on behalf of Montgomery County, the Kansas Department of Health & Environment Bioterrorism Preparedness and Response Local Contract between Montgomery County Health Department and Kansas Department of Health & Environment (KDHE). Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-205
Jim Miller, Emergency Preparedness Director, advised the Board Mr. Walter Ward is not going to continue servicing Emergency Preparedness equipment. He requests hiring an individual for this position requiring 17 to 20 hours per month at a salary of $200.00 per month. This request is tabled until the next meeting.
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ADJOURNMENT: 1:25 PM
ACTION: Motion by Commissioner Mattix seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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