BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
September 12, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $165,117.89 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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PUBLIC HEARING – SEWER DISTRICT NO. 2 GRANT:
Chairman Mattix opened the Public Hearing at 9:15 AM for Sewer District No. 2 CDBG Grant application for Sewer District No. 2 in the amount of $400,000. Present for the hearing was Linda Weldon, SEKRPC, and Terry Bohr representing the Public Works Department. There was no public input at the hearing. The following action was taken after asking for public input:
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign application documents for CDBG Grant in the amount of $400,000 for Sewer District No. 2. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-183
ACTION: A motion was made by Commissioner Tucker assuring the Kansas Department of Commerce that funds will be continually provided for the operation and maintenance of the sewer system improvements to Sewer District No. 2 to be financed with Community Development Block Grant Funds and to authorize the Chairman to sign on behalf of Montgomery County. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-184
Returned to session from Public Hearing at 9:30 AM.
COUNTY APPRAISER – BID OPENING FOR VEHICLE:
Mr. Bob Kline, County Appraiser was present for the bid opening for a vehicle for the County Appraiser’s department. Bid were as follows:
Royal Motors, Coffeyville, Kansas SUV $24,981.00
MINI VAN $22,500.00
Quality, Independence, Kansas SUV $19,917.00
MINI VAN $19,970.70
Merle Kelly Ford, Inc., Chanute, Kansas SUV $22,420.00
Perl Chevrolet, Coffeyville, Kansas SUV $21,821.74
MINI VAN $18,945.00
Romans Chevrolet, Independence, Kansas SUV $17,645.00
MINI VAN $14,655.00
The bids were referred to Mr. Kline for his recommendation at the next meeting.
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PUBLIC WORKS:
Vasco Brown, Supervisor, presented the weekly report to the Board in the absence of Barbara Curtis. The following items were discussed: Rock map and a map indicating approved right-of-way permit locations for August; Chip and seal work; Request to vacate County Rd. 5200 beginning 1320 feet east of 2500 (Viewing date set for October 3rd); Reported “hot mix asphalt” will increase by 50 cents per ton; Bids will be received on snow plow and spreaders on September 19th; Major Bridge Replacement Status (Letters of interest were mailed on September 9th for construction inspectors. Commissioner Tucker will serve on the selection committee on County Bridge No. 1206); Work continues on the removal of stains from the exterior of the courthouse; and a Public Hearing for the Improvement Application to be submitted to KDOC for a Community Development Block Grant will be Monday, September 12th at 9:15 AM. No action was taken as a result of this report.
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PUBLIC HEARING – CLASS LTD GRANT APPLICATION:
Chairman Mattix opened the Public Hearing at 10:30 AM for the CLASS LTD Grant application for a grant in the amount of $400,000. Present for the hearing was Laura Moore, PSU. There was no public input at the hearing. There being no public input at the hearing, the following action was taken:
ACTION: A motion was made by Commissioner Tucker to authorize the Chairman to sign, on behalf of Montgomery County, the Displacement Resolution and the Contract Certification for CLASS LTD CDBG Grant in the amount of $400,000.00 with $200,000.00 being matching funds provided by CLASS LTD.. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-185
Returned to session from Public Hearing at 10:40 AM.
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FOUR COUNTY MENTAL HEALTH CDBG GRANT CLOSEOUT:
Laura Moore, PSU, presented the documents for the grant closeout for Four County Mental Health CDBG Grant in the total amount of $400,000.00 with $390,750.00 expended. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman to sign on behalf of Montgomery County, the necessary documents for the closeout of Four County Mental Health CDBG Grant in the amount of $400,000.00. (04-PF-162) Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-186
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COUNCIL ON AGING – 2006 BUDGETS:
Norma Foster, Council on Aging Advisory Board Chairman, presented the 2006 budgets for Council on Aging as approved by the Advisory Board at their meeting. The requested and 2006 recommended amounts were presented to the Board of County Commissioners for their approval along with a complete list of Senior Citizen’s Advisory Board Members. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to approve the 2006 budgets for Council on Aging 2006 projects as submitted by the Senior Citizen’s Advisory Board. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-187
Ms. Foster advised the Board of County Commissioners the Senior Citizens Advisory Board will consist of 11 members instead of 12 if the Commissioners approve. The Board approved the 11 members.
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SHERIFF STAN VEACH – REQUEST - SHERIFF RESERVE VEHICLES:
Sheriff Stan Veach requested the two (2) vehicles being taken out of service in his department be donated to the Sheriff’s Reserves and the Reserves will pay the insurance and any expenses on the vehicles. They would be used for example, to go to and from functions the Reserves work at such as the Fair and Rodeo.
Commissioner Tucker stated he is against the donating of the cars and the liability it could incur.
Commissioner Mattix said he “needs time to think about it and discuss it with the other two Commissioners”. No decision was made at this time.
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 9:50 AM to return at 10:00 AM to discuss non-elected personnel with the County Clerk present. Motion was seconded by Commissioner Lewark-Wood.
RO LL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:00 AM with no action taken and no decisions made.
Discussion: A part-time position was discussed for clerical work in the Emergency Preparedness office. The employee presently working in the mailroom has some time she could work in Emergency Preparedness when the mail is light and also could work a few extra hours on Monday and Friday of each week. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to approve the part-time position for clerical work in the Emergency Preparedness Department for 10 to 20 hours per week at $8.00 per hour and will also include the mailroom duties and the mailroom will be priority. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-188
Commissioner Mattix presented wording for the policy on educational purposes for the Board to consider. The following action was taken:
ACTION: A RESOLUTION ESTABLISHING A POLICY FOR REIMBURSING MONTGOMERY COUNTY AND OTHER EMPLOYEES FOR CERTAIN EDCUATIONAL EXPENSES.
WHEREAS, the Board of Commissioners of Montgomery County desires to establish a policy relating to the reimbursement of certain educational expenses incurred by Montgomery County employees, and other employees under the county employment umbrella;
WHEREAS, the only cases considered will be those that are a benefit to the county and the employee;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MONTGOMERY COUNTY, KANSAS:
Section 1. The following guidelines will be used when considering requests for educational pursuits:
a. Enrollment must be authorized by the employee’s department head and the Board of County Commissioners and must not conflict with the employee’s work schedule.
b. The employee must be attending class for credit (and not audit) purposes.
c. The employee shall be reimbursed upon presentation of a paid receipt from the school and documentation showing completion of the course with a passing grade.
d. In the event the employee terminates employment with the County within one (1) year of course completion, all fees and expenses incurred by attending the class, must be reimbursed to the County.
Section 2. That this Resolution be and is hereby incorporated into the Montgomery County Employee Handbook and shall apply to all Montgomery County employees, and other employees within the county employment umbrella, including state employees who are subject to county employment policies and procedures.
Section 3. This resolution shall be effective upon passage.
Motion by Commissioner Mattix and Seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-182
4. Jim Miller presented an Emergency Preparedness report on items he has worked on this past week.
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:40 AM to return at 10:45 AM to discuss non-elected personnel. Motion was seconded by
Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:45 AM with no action taken and no decisions made.
ACTION: A motion was made by Commissioner Tucker to return to Executive Session at 10:50 AM to discuss non-elected personnel with the Board present to return at 11:03 AM Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:03 AM with no action taken and no decisions made.
Commissioner Tucker discussed the Emergency Preparedness vehicle with Mr. Jim Miller. He stated the vehicle was not to be used to drive to and from work but discussed where the vehicle should be garaged in case of an emergency. They agreed it was not logical to drive to Independence to get a vehicle for an emergency in the south part of the county. Also the vehicle is not that dependable when needed for trips to meetings out-of-town. This will be further discussed at a later meeting. No decision was made at this time.
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ADJOURNMENT: 11:40 AM
ACTION: Motion by Commissioner Tucker seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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