BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
August 29, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Tucker to approve invoices in the amount of $7,501.20 as presented by the County Clerk’s office. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Lewark-Wood to recess to Executive Session at 9:05 AM to return at 9:15 AM to discuss non-elected personnel. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:15 AM with no action taken and no decisions made.
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COUNTY APPRAISER – VEHICLE INFORMATION:
Mr. Bob Kline, County Appraiser presented information on the purchase of a mini-van or SUV for the Appraiser’s office. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the County Appraiser to receive bids for a Mini-Van or SUV (in stock) for the County Appraiser’s Office to be available for county use as needed and will be designated as “Tobacco Free” vehicle. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
COUNTY APPRAISER (Continued):
Mr. Kline presented a copy of a map and discussed his interest in getting the GIS in operation. He also provided some information on a 911 Governor’s Wireless Grant that request for funds can be made through application for this grant.
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MONTGOMERY COUNTY SHERIFF – INMATE FUNDS, UNIFORMS AND VEHICLE REQUEST:
Sheriff Stan Veach appeared before the Board and provided information on funds given to the Sheriff’s Department from the Coffeyville Fair Board in the amount of $1,500.00. Sheriff Veach stated he has donated $1,000.00 of this back to the Fair Board and requested remaining $500.00 be used to purchase something the prisoners could use (for example a DVD player) for their work at the fair. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to authorize the County Clerk to establish a budget line for the Sheriff’s Department for funds derived from prisoners working at the fair in the amount of $500.00 and to be used to purchase items for the prisoners use as determined by the Sheriff. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Sheriff Veach advised the Board the uniforms have been ordered for the deputies.
The Sheriff discussed the possibility of purchasing another van. He stated there is need for a ¾ ton van instead of a ½ ton and the motor is out of the ½ ton at the present time. Commissioner Mattix made the suggestion that a new motor be put in the present van and it be paid out of the Sheriff’s budget. The cost will be approximately $2,000.00 and the Board agreed.
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DEPARTMENT OF CORRECTIONS – PURCHASE OF STEAMER FOR JAIL KITCHEN:
Bob Booth, Department of Corrections Administrator, presented a request for bids to be taken for a new steamer for the jail kitchen at an estimated cost of $8,000.00 to $10,000.00. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Department of Corrections Administrator to take bids on a steamer for the jail kitchen at an estimated cost of $8,000.00 to $10,000.00. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Chip and seal work; Request to vacate roads in Cheyenne and East Addition, Caney, Kansas (September 26th); and Resolution for construction administration and engineering inspection for Community Development Block Grant for Sewer District No. 2. The following action was taken:
ACTION: A motion was made by Commissioner Mattix, seconded by Commissioner Lewark-Wood to recommend TranSystems Corp. be submitted to SEKRPC for construction administration and engineer inspection on Community Development Block Grant for the final phase of sanitary sewer system improvements for Sewer District No. 2.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-175
PUBLIC WORKS (Continued):
The following items were also discussed: (1) Commissioner Mattix requested cost analysis on vehicles, equipment and labor for rocking roads from Ms. Curtis; (2) Commissioner Mattix suggested contract for painting and washing of courthouse foundation; (3) Truck traffic signs have been ordered but have not arrived; and (4) Discussed the mapping (GIS). An outside consultant will be considered and at the present time Ken Collins, Bob Kline, Barbara Curtis will meet to discuss the needs of the departments on the GIS system with Mr. Jim Miller as Chairman of the group.
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HUMAN RESOURCES – POSTAL CLERK POSITION – JUDICIAL CENTER BASEMENT USAGE:
Liz Schwatken, Human Resources Director, met with the Board to discuss the following: Judicial Center Basement Usage, Postal Clerk Position and Ending Cash Balance on Cafeteria Plan.
ACTION: A motion was made by Commissioner Lewark-Wood to authorize all ending cash balances from the Cafeteria Plan be deposited into the Employee Benefits Fund for present and future years covered by the Plan. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-176
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COUNTY TREASURER:
Nancy Clubine, County Treasurer, requested an Executive Session for non-elected personnel. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:50 AM to return at 10:55 AM with the County Treasurer present to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:55 AM with no action taken and no decisions made.
Ms. Clubine presented a letter to the Board regarding three (3) real estate parcels scheduled to be in the 2005 tax sale. These parcels are for buildings only (lease hold) and are no longer on the land with the land being owned by another individual. She requested the Board to relieve the taxes and penalties totaling $333.73 for the three (3) parcels. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to relieve taxes and penalties on three (3) parcels for buildings only (lease hold) and are no longer on the land with the land being owned by another individual; taxes and penalties totaling $333.73. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-177
A request for shared leave was made by the County Treasurer. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to approve shared leave for two (2) employees of the County Treasurer’s Department totaling 80 hours each. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
RES. NO. 05-178 Commissioner Lewark-Wood – Yes
OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Lewark-Wood to approve an Occupational License for Fraternal Order of Eagles, Coffeyville, Kansas. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
RES. NO. 05-179
Tabled until September 1st meeting.
No action taken at this time.
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ADJOURNMENT: 11:25 AM
ACTION: Motion by Commissioner Mattix, seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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