2005 08 01

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

August 1, 2005

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Tucker to approve the minutes of July 21 & July 25, 2005 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $389,436.21 and $25,016.00 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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MONTGOMERY COUNTY SHERIFF – PURCHASE OF TWO (2) USED VEHICLES:

Sheriff Stan Veach requested approval to purchase two (2) 1996 Crown Victoria Ford vehicles for his department at a total cost of $4,800.00 plus $200.00 expenses for a total of $5,000.00. The vehicles will be purchased from J&M Motors, Independence, Kansas through a Granby, Missouri dealer. They will be equipped for law enforcement and each have approximately 135,000 miles. The two (2) vehicles that will be taken out of service from his department each have over 200,000 miles. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to purchase two (2) Crown Victoria Ford vehicles for the Sheriff’s Department at a total cost of $5,000.00 to be debited from the County Capital Outlay Fund. Two (2) of the present high mileage vehicles will be taken from service in this department and disposed of by the Board of County Commissioners. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-152

EMERGENCY PREPAREDNESS POSITION – JIM MILLER:

Mr. Jim Miller, Coffeyville, Kansas met with the Board to discuss the Emergency Preparedness position available. The position, duties and salary were discussed by the Board. It was decided to offer the position to Mr. Miller at an annual salary of $25,000 per year with up to a 3.5% increase at the end of 90 days after evaluation by the Board. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to appoint Jim Miller, Coffeyville, Kansas to the position of Emergency Preparedness Director/Commissioner Liaison/Aide effective August 1, 2005 to January, 2006 with an annual salary of $25,000 per year. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-153

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ADDITION TO JAIL DISCUSSION – JUDGE DENT AND JUDGE LIVELY:

Judge Dent and Judge Lively met with the Board to discuss the addition to jail space as previously discussed in Commission meetings. The Judges suggested a facility in Coffeyville. There was discussion by the Board of a committee being in place by the end of this year with Judge Lively chairing the committee. Their responsibility would be to recommend where a facility should be and what is needed and to explore all possibilities of financing this project. Judge Lively suggested the County Counselor to serve on the committee also.

Commissioner Mattix stated, “Think in a regional mode”. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to appoint Judge Jack Lively to serve as Chairman for the Jail Exploration Committee with a committee to be in place by the end of 2005. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-154

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PUBLIC WORKS:

Barbara Curtis, Public Works Director, presented the weekly written report. The following items were discussed: Traffic markings at County Road 3900 and County Road 3600; Asphalt work report; Repair on box culvert at 2400-16 report; Bid opening on signs and posts; Acceptance of County Village Addition Plat; Major Bridge Replacement Status (Right of Way agreements on County Bridge No. 1001); and Noxious Weed report on spraying for Sericea Lespedeza and Johnson Grass. The bids for signs and posts are as follows:

J&A Traffic Products Signs - $2,160 Posts - $4,224 Total - $6,384

National Sign Co. Signs - $1,738.50 Posts - $4,068 Total - $5,806.50

Newman Traffic Signs Signs - $1,605 Posts - $4,585 Total - $6,190

Barco Municipal Products Signs - $1,824 Posts - $4,542.50 Total - $6,366.50

ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to purchase 150 No Thru Trucks Over 27 Tons to Newman Traffic Signs in the amount of $1,605.00 and 300 10’ posts and 50 12’ posts to National Sign Company in the amount of $4,068.00 as low bidders. Debit Road and Bridge Fund. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-155

Plat for Country Village Addition – Independence City.

ACTION: A motion was made by Commissioner Tucker to accept the plat of Country Village Addition in the City of Independence and sign the original plat as presented. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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HUMAN RESOURCES – EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at

10:30 AM to return at 10:45 AM with Human Resources Director present and the Board of County Commissioners to discuss non-elected personnel. Motion was seconded by

Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:45 AM with no action taken and no decisions made.

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COUNTY APPRAISER – PAYROLL:

County Appraiser Bob Kline met with the Board to present requested pay increases for the department. The following action was taken:

ACTION: A motion was made by Commissioner Tucker to approve the salary increases as presented by the County Appraiser effective July 26, 2005. Employee Change of Status will be filed with the Payroll Department. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-156

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OTHER COUNTY BUSINESS:

Tenth Street Speed Limit Concern –

Mr. Jim Gates met with the Board to express his concern if the speed limit is raised on Tenth Street. He told the Board he lives at the end of the four lane on S. Tenth and it would be very dangerous to increase the limit at this point. He does not feel, if the speed limit is increased, it should be increased before Wingard Road and should be left at 50 mph until that point. The Board thanked him for his input and agreed this is a good point. No action was taken.

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ADJOURNMENT: 11:15 AM

ACTION: Motion by Commissioner Mattix seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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