BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
June 20, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Tucker.
PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Tucker to approve the minutes of June 13, 2005 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $137.82 and $261,575.60 as presented by the County Clerk’s office. The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
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SOIL CONSERVATION BUDGET – 2006:
Mr. David Stephen, District Manager and Mr. Kurt Swearingen presented the 2006 proposed budget for Montgomery County Soil Conservation. The budget reflects an increase of $1,500.00 and the Board was requested to fund special projects as presented in the proposed budget. No action was taken at this time.
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EMERGENCY PREPAREDNESS – UPDATE REPORT:
Mr. Scott Barnhart, Acting Emergency Preparedness Director presented an update report on activities for this department. He reported working 53 to 57 hours total with 20 to 24 hours of this being for Emergency Preparedness. He reported on storm watch.
Commissioner Mattix asked if additional staffing is required while he is assuming these duties. Mr. Barnhart replied, “Not at this time”.
Mr. Barnhart reported to the Board tires are needed for the Emergency Preparedness van housed in Caney. The Board approved obtaining quotes and the purchase of four (4) new tires.
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SHERIFF STAN VEACH – JUVENILE TRANSPORTATION EXPENSES:
Sheriff Veach expressed concerns on the reimbursement of “cost per mile” for transportation of Juveniles. Mr. Veach questioned the reimbursement figure of 21 cents per mile. This figures is based on 36 cents per mile less 15 cents per mile for depreciation.
The County Clerk explained the vehicles are purchased by the County Commissioners and are not paid from the Sheriff’s budget. Due to the vehicles being purchased from the County General Operating Fund, the depreciation is not reimbursed to the Sheriff’s department.
Sheriff Veach was under the impression the county is reimbursed by JJA and it was explained to him there is no reimbursement from any department to the county for these expenses.
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COUNTY APPRAISER - JIM SHONTZ – EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Tucker to recess to Executive Session at 9:45 AM to return at 9:55 AM to discuss non-elected personnel with County Appraiser Jim Shontz present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 9:55 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Median work on 10th Street Road; Requested permission to purchase an icemaker for the shop; Major Bridge Replacement Status (County Bridge No. 19 right-of-way); and reported on Household Hazardous Waste collection day held on Wednesday June 15th.
Approval was given by the Board for bids to be requested for the icemaker for the shop. A bid opening date will be set.
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LEE BYNUM – 911 FUNDS:
Lee Bynum addressed the Board regarding the expenditure of $35,000 for project for 911 for radio equipment. He submitted a list from the entities for the needed equipment. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to authorize Lee Bynum to proceed with the expenditures for the purchase of 911 radio equipment at an estimated cost of $35,000 and equipment will be assessed according to the requests submitted from the entities. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Commissioner Lewark-Wood asked about the console for Stan Veach. Mr. Bynum will negotiate for a console for the Sheriff’s Department.
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COMPUTER DEPARTMENT – STATE ACCESS TO CAMA AND SCHOOLING :
Ken Collins, Computer Director, advised the Board the State has requested access for Cama through the “firewall” on the county system. Any expenses for the access will be paid by the State. Approval was given by the Board for the access by the State.
Mr. Collins advised the Board there will be schools held in Topeka and Wichita and requested Jason attend one of the schools. The Board suggested they both attend with one going to Topeka and one to Wichita, these classes being on separate days. Each will attend a one day class. Expenses will be debited to Computer Department Budget.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:30 AM to return at 10:45 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 10:45 AM with no action taken and no decisions made.
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SHERIFF’S DEPARTMENT – SID HOWELL, UNDER SHERIFF – BODY ARMOR:
Sid Howell presented information on the Department of Justice Grant and a request to purchase 25 vests at approximately $339.50 each. These vests must be replaced every five (5) years. The county share will be 50% and the grant will cover 50%. Approval was given for bids to be request for 25 vests. Bids will be opened by the Board on July 7, 2005.
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:08 AM to return at 11:30 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
Returned to session at 11:30 AM with no action taken and no decisions made.
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Recessed to Department Luncheon at 11:30 AM.
Returned to session at 1:00 PM.
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HUMAN RESOURCES – CONTRACT FOR COUNTY APPRAISER:
Liz Schwatken, Human Resources Director, was instructed to draft a contract for the approval of the Board to be presented to David Thornton and ask him to be present at the meeting on June 27th. She was instructed to mail a copy of the contract to Mr. Thornton when approved by the Board.
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OTHER COUNTY BUSINESS:
1. Attorney Billing for Farmland Issue –
ACTION: A motion was made by Commissioner Tucker to approve the payment of $17,848.00 to Foulston Siefkin, LLP, Attorney’s at Law for legal fees for Montgomery County v Farmland. Debit County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
2. Review 911 Discussion –
The Board discussed the previous meeting of June 16th on the 911 System and funds. They discussed appointing a committee for information and accountability. They discussed appointing the same individuals as the LEPC members and the committee would meeting following the LEPC meetings. With further discussion, the following names were discussed but no finalization at this time: Greg Allen, Paul Newton, Scott Barnhart, Wilbur Schwatken, Randy Haymaker, and Lee Bynum. No decisions were made at this time.
3. Jail Remodeling Committee –
Commissioner Tucker suggested Dickie Rolls be on the committee and Commissioner Lewark-Wood recommended Rex Mills at Mr. Mills request.
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ADJOURNMENT: 1:00 PM.
ACTION: Motion by Commissioner Lewark-Wood, seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood – Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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