BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

 June 13, 2005

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Mattix.

INVOCATION:  Commissioner  Mattix.

PLEDGE OF ALLEGIANCE:  Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION:   A motion was made by Commissioner Lewark-Wood to approve the agenda as amended.  The motion was seconded by Commissioner Tucker.

     ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION:  A motion was made by Commissioner Tucker approve the minutes of as presented by the County Clerk.  The motion was seconded by  Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION:  A motion was made by Commissioner Lewark-Wood to approve invoices in the amount of $178,734.59 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

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STATE REPRESENTATIVE FRANK MILLER – GENERAL DISCUSSION:

State Representative Frank Miller complimented Sheriff Veach, Independence City Police Chief Lee Bynum and the Commission on the use of drug dog team and the county’s hiring of a team.  He asked if this is a Montgomery County resident and was assured the officer is a resident.

Mr. Miller also advised the Commission he is available for any meeting to answer any questions if needed.  He then addressed the Deer Trail Estate roads.  He hopes the county will take over the roads and maintain as rock roads.  Brad Oakes is keeping up the roads at the present time.

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SHERIFF STAN VEACH – JAIL DISCUSSION:

Sheriff Veach discussed the jail expansion and presented a report from Bob Booth on construction, etc. going on in other counties for jail facilities.  The Board discussed a committee of 7 members and 1 advisory member.  The advisory member would be Department of Corrections Administrator Bob Booth.  Other individuals to serve on the committee were discussed and the names of Greg Allen, Stan Veach and Dickie Rolls were discussed.  There will be further discussion and names submitted at the next meeting.

Advised the Board a patrol car was hit while an officer was assisting a motorist.  He car door was hit by a Greyhound Bus.  The officer, Deputy Craig Medsker, was not hurt.  He plans to have the car repaired.

Discussed the Receptionist Job Description and was advised he needed to prepare a job description for this position being posted.

Requested an Executive Session.

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 9:33 AM to return at 9:39 AM to discuss non-elected personnel with Sheriff Stan Veach present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned to session at 9:39 AM with no action taken and no decisions made.

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REGISTER OF DEEDS – IMAGING SYSTEM – INFINITEC:

Marilyn Calhoun, Register of Deeds, met with the Board along with Laura Blossom representing InfiniTec and Ken Collins, Computer Director.  Ms. Calhoun requested approval to purchase a Document Management System software for the Register of Deeds office.  The cost will be $23,744.00 for the software and $2,526.00 for computer equipment.  The following action was taken:

ACTION:  A motion was made by Commissioner Lewark-Wood to approve the purchase of the InfiniTec PATRIOT Document Management System application software in the amount of $23,744.00 and computer equipment in the amount of $2,526.00 from INFINITEC, Inc., Hays, Kansas.  Debit Register of Deeds Technical Fund.  Motion was seconded by Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-129

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MONTGOMERY COUNTY EXTENSION – 2006 BUDGET REQUEST:

Members of the Montgomery County Extension Board presented the 2006 Budget Request.  Carl Hamilton and Mike Springer represented Montgomery County Extension.  Other members present wre Scott Gordon, Carol Wehmeyer and Barbara Ames.  The proposed budget for 2006 is an increase of $16,675.00 over 2005.  No action was taken at this time.

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report.  The following items were discussed:  Blade patching report; Replacement of restroom fixtures at shop location; Proposed work program for this year; advised the Board with the price increases in oil products, the entire program may not be accomplished; and Major Bridge Replacement Status (County Bridge No. 1001 E. of Coffeyville – County portion of line replacement will be less than 50% and an agreement will be mailed as soon as finalized by Westar.)  No action was taken as a result of this report.

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INTERVIEWS FOR COUNTY APPRAISER POSITION:

EXECUTIVE SESSION:  A motion was made by Commissioner Mattix to recess to Executive Session at 10:35 AM to return at 11:05 AM to discuss non-elected personnel with David Thornton, applicant, present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned from Executive Session at 11:05 AM with no action taken and no decisions made.

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EXECUTIVE SESSION – HUMAN RESOURCES:

ACTION:   A motion was made by Commissioner Mattix to recess to Executive Session at 11:13 AM to return at 11:18 AM with Liz Schwatken, Human Resources Director present.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned from Executive Session at 11:18 AM with no action taken and no decisions made.

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EXECUTIVE SESSION:

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 11:22 AM to discuss non-elected personnel to return at 11:57 AM with the Board present.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned from Executive Session at 11:57 AM with no action taken and no decisions made.

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OTHER COUNTY BUSINESS:

1. Labette County Community College Agreement (Renewal) –

ACTION:  A motion was made by Commissioner Lewark-Wood to renew the agreement for Purchase of Services (C.T.E. contract) with Labette County Community College for the year 2005-2006.  Motion was seconded by Commissioner Tucker.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-130

2. Budget Preparation Bids –

ACTION:  A motion was made by Commissioner Mattix to recess to Executive Session at 10:24 AM to return at 10:30 AM with the County Clerk present to discuss non-elected personnel.  Motion was seconded by Commissioner Lewark-Wood.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

Returned from Executive Session at 10:30 AM with no action taken and no decisions made.

ACTION:  A motion was made by Commissioner Tucker to accept the bid of $2,000.00 which will include two (2) meetings if the audit has been completed and $4,625.00 including two (2) meetings if the audit is not completed at time of 2006 County Budget preparation, submitted by Larry Wright, Coffeyville, Kansas.  Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-131

3. Juvenile Corrections Advisory Board Appointments –

ACTION:  A motion was made by Commissioner Mattix to approve the recommendations of the Juvenile Corrections Advisory Board and appoint Mary Kadel, Randy Wagoner and Mark Hayward to each serve a three (3) year term commencing June 30, 2005 as members of the Juvenile Corrections Advisory Board.  Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-132

4. Secretary/Emergency Preparedness Position – Executive Session at 11:22 – 11:57 AM.

5. Computer Information Concepts Support Agreement – Election Program –

ACTION:  A motion was made by Commissioner Mattix to approve the support agreement between Computer Information Concepts and Montgomery County in the amount of $1,575.00 for the Election System in the County Clerk’s Office.  Debit Direct Election.  Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

RES. NO. 05-133

       6.  Approved the purchase of two (2) ceiling fans for the Sheriff’s Department. 

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 ACTION:  Motion by Commissioner Lewark-Wood, seconded by Commissioner Mattix.

    ROLL CALL VOTE – Commissioner Mattix - Yes

                                                   Commissioner Tucker - Yes

                                                   Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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                    County Clerk

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